City Council

Office of the Clerk of Council City of Gahanna 200 South Hamilton Road Gahanna, Ohio 43230 Meeting Minutes City Council Thomas R. Kneeland, President of Council Stephen Renner, Vice President of Council Karen J. Angelou, Ryan P. Jolley, Brian D. Larick, Jamie Leeseberg, Michael Schnetzer Kimberly Banning, CMC, Clerk of Council Monday, November 16, 2015 7:00 PM City Hall A. CALL TO ORDER - Invocation, Pledge of Allegiance, Roll Call Gahanna City Council met in Regular Session on Monday, November 16, 2015, in Council Chambers of City Hall, 200 South Hamilton Road, Gahanna, Ohio. President of Council Tom Kneeland called the meeting to order at 7:00 p.m. Vice President of Council Renner delivered an Invocation followed by the Pledge of Allegiance. Agenda for this meeting was published on November 13, 2015. Present 6 - Karen J. Angelou, Thomas R. Kneeland, Brian D. Larick, Jamie Leeseberg, Stephen A. Renner, and Michael Schnetzer Absent 1 - Ryan P. Jolley B. HEARING OF VISITORS. 1. Resolution to Honor and Commend Major General James Williams for 15 years of Distinguished Service to the City. President Kneeland read the Resolution being presented to General James Williams; Williams said he has enjoyed working for the City of Gahanna; has been at the state, federal and local level in government but believes this is the level you can make the greatest impact; enjoyed being heavily involved with the Gahanna Police Department; believes Gahanna is in a better place now with the improvements and establishments of plans and policies; thanked everyone. 2. Jerry Kerr, VFW Property - Commander Kerr was present along with several other VFW members; they'd requested Council's support to purchase part of their property; they have fell on hard financial times and asking City to help; looks forward to a great future with the City of Gahanna. Mayor Stinchcomb said she would like to bring this to Committee next City of Gahanna Page 1 City Council Meeting Minutes November 16, 2015 week; she is in support of the transaction; it will help with pool traffic. 3. Diana Redman - Emergency Legislation - Redman said she did not attend the last two meetings but after reviewing tonight's agenda, said she was concerned about how many items were passed as an emergency; in the process of reviewing the budget; concerned that annual contracts are being brought forward with emergency language; said on the Ordinances from 0129-0132 state there are no increases, said she believes she saw an increase on two of those contracts; one was not more than $5,000; would like to see this being brought forward sooner, so it does not need emergency langauge; Kneeland stated these items will be introduced tonight and be brought back to Committee next week for discussion. C. ADDITIONS OR CORRECTIONS TO THE AGENDA - None. D. INTRODUCTIONS AND ASSIGNMENT TO COMMITTEE: Ordinances - To Be Introduced and Assigned to Committee: Renner introduced the items under item D. ORD-0119-2015 TO AUTHORIZE THE MAYOR TO ENTER INTO AGREEMENT WITH GEOSEARCH TO PROVIDE RECRUITING ASSISTANCE IN FILLING THE GIS ADMINISTRATOR POSITION; AND TO DECLARE AN EMERGENCY. This Ordinance was introduced. ORD-0120-2015 TO AUTHORIZE THE MAYOR TO ENTER INTO THE STEELWORKERS PARTICIPATION AGREEMENT EFFECTIVE JANUARY 1, 2016, TO PROVIDE MEDICAL, DENTAL AND VISION COVERAGE FOR EMPLOYEES UNDER THE STEELWORKERS BARGAINING UNIT AGREEMENT. This Ordinance was introduced. ORD-0121-2015 TO AMEND CHAPTER 161 OF THE CODIFIED ORDINANCES OF THE CITY OF GAHANNA, AND TO DECLARE AN EMERGENCY. This Ordinance was introduced. ORD-0122-2015 SUPPLEMENTAL APPROPRIATION - TIF Reimbursement and debt City of Gahanna Page 2 City Council Meeting Minutes November 16, 2015 service transfers due to certain TIF revenues exceeding forecast. This Ordinance was introduced. ORD-0123-2015 TO AUTHORIZE THE MAYOR TO ENTER INTO CONTRACT WITH FRANKLIN COUNTY PUBLIC HEALTH FOR 2016 CITY OF GAHANNA HEALTH SERVICES; AND TO DECLARE AN EMERGENCY. This Ordinance was introduced. ORD-0124-2015 TO AMEND CHAPTER 921, SANITARY SEWER CONNECTIONS AND RENTAL RATES, OF THE CODIFIED ORDINANCES OF THE CITY OF GAHANNA. This Ordinance was introduced. ORD-0125-2015 TO AMEND CHAPTER 929, WATER CONNECTIONS AND RATES, OF THE CODIFIED ORDINANCES OF THE CITY OF GAHANNA. This Ordinance was introduced. ORD-0126-2015 SUPPLEMENTAL APPROPRIATION - Fleet Program Auction Proceeds. This Ordinance was introduced. ORD-0127-2015 SUPPLEMENTAL APPROPRIATION - Insurance Claims Proceeds. This Ordinance was introduced. ORD-0128-2015 TO AUTHORIZE THE MAYOR TO ENTER INTO CONTRACT WITH TOOLE AND ASSOCIATES FOR PLAN REVIEW, BACK-UP PERSONNEL AND INSPECTIONS; AND TO DECLARE AN EMERGENCY. This Ordinance was introduced and sent to the Committee of the Whole. ORD-0129-2015 TO AUTHORIZE THE MAYOR TO ENTER INTO CONTRACT WITH MEACHAM & APEL ARCHITECTS, INC., FOR PLAN REVIEW AND City of Gahanna Page 3 City Council Meeting Minutes November 16, 2015 BACK-UP PERSONNEL; AND TO DECLARE AND EMERGENCY. This Ordinance was introduced and sent to the Committee of the Whole. ORD-0130-2015 TO AUTHORIZE THE MAYOR TO ENTER INTO CONTRACT WITH FEINKNOPF MACIOCE SCHAPPA ARCHITECTS, INC. FOR PLAN REVIEW AND BACK-UP PERSONNEL; AND TO DECLARE AN EMERGENCY. This Ordinance was introduced and sent to the Committee of the Whole. ORD-0131-2015 TO AUTHORIZE THE MAYOR TO ENTER INTO PERSONAL SERVICES CONTRACT BETWEEN THE CITY OF GAHANNA AND WILLIAM E. CONROY, II FOR ELECTRICAL INSPECTION SERVICES; AND TO DECLARE AN EMERGENCY. This Ordinance was introduced and sent to the Committee of the Whole. ORD-0132-2015 TO AUTHORIZE THE MAYOR TO ENTER INTO CONTRACT WITH THE DAVENPORT GROUP USA FOR BUILDING PERMIT SOFTWARE; AND TO SUPPLEMENTALLY APPROPRIATE $67,200; AND TO DECLARE AN EMERGENCY. This Ordinance was introduced and sent to the Committee of the Whole. ORD-0133-2015 TO AMEND THE ADOPTED DEVELOPMENT FEE SCHEDULE AS REFERENCED IN CHAPTER 148, DEPARTMENT OF PLANNING AND DEVELOPMENT; TO INCLUDE REVISIONS TO THE BUILDING FEES; AND TO DECLARE AN EMERGENCY. This Ordinance was introduced and sent to the Committee of the Whole. ORD-0134-2015 TO APPROVE THE RECOMMENDATIONS OF THE TAX INCENTIVE REVIEW COUNCIL This Ordinance was introduced. ORD-0135-2015 TO AUTHORIZE THE MAYOR TO ENTER INTO CONTRACT WITH ABC RESTROOMS FOR THE RENTAL OF PORTABLE RESTROOM UNITS THAT WILL BE PLACED IN VARIOUS CITY PARKS AND AT SPECIAL EVENTS FOR THE 2016-2018 SEASON. City of Gahanna Page 4 City Council Meeting Minutes November 16, 2015 This Ordinance was introduced. E. CONSENT AGENDA: Minutes - To Approve: 2015-0302 City Council Minutes - November 2, 2015 These Minutes were Approved and Filed on the Consent Agenda. Ordinances on Second Reading: ORD-0107-2015 TO REZONE 3.57+/- ACRES OF PROPERTY AS L-OCT, LIMITED OVERLAY-OFFICE, COMMERCE, AND TECHNOLOGY; SAID PROPERTY LOCATED AT 785 SCIENCE BOULEVARD; PARCEL ID NO. 025-006469; CURRENT ZONING OCT, OFFICE, COMMERCE, AND TECHNOLOGY; CITY OF GAHANNA, APPLICANT. This Ordinance was Adopted on the Consent Agenda. ORD-0115-2015 TO AUTHORIZE THE MAYOR TO ENTER INTO AGREEMENT WITH ENGINEERED MIDWEST SOLUTIONS (ESM) FOR THE SUPERVISORY CONTROL AND DATA ACQUISITION SYSTEM SOFTWARE UPGRADE; AND TO DECLARE AN EMERGENCY. This Ordinance was Adopted on the Consent Agenda as an emergency. ORD-0117-2015 TO AUTHORIZE THE MAYOR TO ENTER INTO A NON-EXCLUSIVE EASEMENT AGREEMENT WITH AT&T FOR THE PURPOSES OF RELOCATING A UTILITY POLE LINE. This Ordinance was Adopted on the Consent Agenda. ORD-0118-2015 TO AUTHORIZE THE MAYOR TO ENTER INTO EASEMENT AND RIGHT-OF-WAY AGREEMENT WITH AEP FOR THE PURPOSES OF RELOCATING A UTILITY GUY POLE. This Ordinance was Adopted on the Consent Agenda. Resolution: RES-0010-2015 TO HONOR AND COMMEND MAJOR GENERAL JAMES WILLIAMS FOR FIFTEEN YEARS OF DISTINGUISHED SERVICE TO THE CITIZENS OF THE COMMUNITY OF THE CITY OF GAHANNA. This Resolution was Adopted on the Consent Agenda. City of Gahanna Page 5 City Council Meeting Minutes November 16, 2015 Motion Resolution: MR-0048-2015 MOTION RESOLUTION TO TRANSFER FUNDS IN THE AMOUNT OF $13,000 FROM ACCOUNT NO. 101.355.5106, GIS FT ADMIN HOURLY FUND, TO ACCOUNT NO. 101.355.5249, GIS CONTRACT SERVICES FUND. This Motion Resolution was Approved on the Consent Agenda. Approval of the Consent Agenda A motion was made by Leeseberg, seconded by Schnetzer, to approve the Consent Agenda. The motion carried by the following vote: Yes: 6- Angelou, Kneeland, Larick, Leeseberg, Renner and Schnetzer Absent: 1- Jolley End of the Consent Agenda F. PUBLIC HEARINGS: ORD-0136-2015 TO MAKE APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE CITY OF GAHANNA, OHIO DURING THE FISCAL YEAR 2016. President Kneeland opened the public hearing at 7:19 p.m. President called for opponents, there were none. President called for proponents, there were none. The Public Hearing was conducted and this Ordinance was sent to the Finance Committee for discussion. Discussion from Finance Director Jennifer Teal Jennifer Teal, Finance Director, presented an overview of the 2016 proposed budget; budget book highlights are in the Mayor's transmittal as follows: [paste ltr] President called for any opponents or proponents with input on the proposed budget. There were none. President Kneeland closed the public hearing at 7:43 p.m. G. STANDING COMMITTEES: 2015-0308 Committee Minutes - November 9, 2015 City of Gahanna Page 6 City Council Meeting Minutes November 16, 2015 Committee of the Whole - Renner No report. Finance - Schnetzer No report. Service & Safety - Leeseberg No report. Development & Parks - Larick No report. H. CORRESPONDENCE AND ACTIONS: Clerk No report. Council No report. I. SECOND READING OF ORDINANCES: AMEND BY SUBSTITUTION - (Requesting Postponement to the December 7 Council Meeting) ORD-0102-2015 AN ORDINANCE DECLARING THE IMPROVEMENT TO CERTAIN PARCELS OF REAL PROPERTY IN THE CITY'S JOHNSTOWN ROAD DISTRICT TO BE A PUBLIC PURPOSE AND EXEMPT FROM TAXATION; ESTABLISHING A TAX INCREMENT EQUIVALENT FUND AND PROVIDING FOR THE COLLECTION AND DEPOSIT OF SERVICE PAYMENTS INTO THAT FUND; SPECIFYING THE PUBLIC INFRASTRUCTURE IMPROVEMENTS DIRECTLY BENEFITING THE PARCELS; AUTHORIZING MAKE-WHOLE COMPENSATION PAYMENTS TO THE GAHANNA-JEFFERSON CITY SCHOOL DISTRICT AND THE EASTLAND FAIRFIELD CAREER & TECHNICAL SCHOOLS; AND AUTHORIZING THE EXECUTION OF AN INFRASTRUCTURE FUNDING AGREEMENT City of Gahanna Page 7 City Council Meeting Minutes November 16, 2015 WITH MIFFLIN TOWNSHIP; AND TO DECLARE AN EMERGENCY. Larick said this postponement is to allow time for the Township to further review the agreement they hope to establish. A motion was made by Larick, seconded by Leeseberg, that this Ordinance be Postponed to Date Certain to the December 7, 2015 Council Meeting. The motion carried by the following vote: Yes: 6- Angelou, Kneeland, Larick, Leeseberg, Renner and Schnetzer Absent: 1- Jolley J. FIRST READING OF ORDINANCES: None. K. MOTIONS/RESOLUTIONS: None. L. REPRESENTATIVES: Community Improvement Corporation (CIC) - Larick/Kneeland Larick said meeting is tomorrow morning at 7:30 a.m. at City Hall. Mid-Ohio Regional Planning Commission (MORPC) - Angelou Angelou said they met last Thursday; a special guest, David Goodman, Director of Ohio Development Services Agency, spoke and gave a recap on what has been happening over the last 5 years; a website to connect various programs was put together; has been working well; he would like us to visit that website and see what would benefit our community; said in regards to lowering taxes, we are losing our local government funds; policy guides for 2016 were discussed, will be available in Council office; the internship program was also discussed, said they have 10 so far, looking forward to going through those and get those interns hired for the summer; the state capital bill was also brought up; may discuss that next Monday; 2016 State of the Region will be May 6, 2016; active transportation plan, in the draft strategies currently; receieved the first part of the Metropolitan Transit Plan (MTP); listed on the document which will also be available in Council office. Bd. of Education, Gahanna-Jefferson Public Schools - Jolley Jolley was not present. Convention & Visitors Bureau (CVB) - Jolley City of Gahanna Page 8 City Council Meeting Minutes November 16, 2015 Jolley was not present. M. OFFICIAL REPORTS: Mayor Mayor Stinchcomb said as we embark on this holiday; keep in mind of those that are in need; GRIN will be providing assistance; www.grin4gahanna.org donations can be made; please remember less fortunate; reminded everyone of Holiday Lights; support CVB next Sunday; passing of General Abraham was sad; his funeral was quite an honorable story to be told; this buidling was named after him; lost a true star in the community. City Attorney Ewald said echoed Mayor's thoughts on General Abraham's passing; reminded everyone to give to the less fortunate and donate to GRIN (Gahanna Residents In Need). N. COUNCIL COMMENT Angelou said General Abraham's services were beautiful; said he will be missed; congratulated Tom as mayor-elect; thanked Jennifer Teal for presenting the budget; said the Economic Development Community Engagement Committee (EDCEC) meets this week; thanked Anthony Jones for his time on this committee. Leeseberg said it was a good night for Trick or Treat this year; congratulated Mr. Kneeland on his election as the next Mayor to lead the community; welcomed incoming Council Members. Schnetzer congratulated Mr. Kneeland and incoming Council Members. Larick congratulated new elects; thanked General Williams for his service; General Abraham will be missed; his son was able to meet him and get valuable advice; he will never forget the caring conversation. Renner said he's happy General Abraham was apart of the City of Gahanna; said he did not get to formally meet him; said he has heard that he did a lot of great things; thanked General Williams for his service to our Country and this community; said he will not be at Holiday Lights this year; will be watching a Gahanna resident at the Crew Game that weekend. City of Gahanna Page 9 City Council Meeting Minutes November 16, 2015 Kneeland said this community is very blessed to have two Generals involved with our City; told General Williams he'd be missed dearly; General Abraham was instrumental in this community; he had a lot of insight and foresight; made a joke that General Williams is only leaving because he didn't want to report to someone who was under him in command. O. EXECUTIVE SESSION - to go into Executive Session under authority of Section 5.40(g) of the Council Rules of Procedure to consider confidential information related to the marketing plans, specific business strategy, production techniques, trade secrets, or personal financial statements of an applicant for economic development assistance. A motion was made by Renner, seconded by Schnetzer, to go into Executive Session under authority of Section 5.40(g) of the Council Rules of Procedure to consider confidential information related to the marketing plans, specific business strategy, production techniques, trade secrets, or personal financial statements of an applicant for economic development assistance. The motion carried by the following vote: Yes: 6- Angelou, Kneeland, Larick, Leeseberg, Renner and Schnetzer Absent: 1- Jolley P. ADJOURNMENT: 9:25 p.m. City of Gahanna Page 10