City Council

200 South Hamilton Road City of Gahanna Gahanna, Ohio 43230 Meeting Minutes City Council Stephen A. Renner, President Brian D. Larick, Vice President Karen J. Angelou Jamie Leeseberg Nancy R. McGregor Brian Metzbower Michael Schnetzer Kimberly Banning, Clerk of Council Tuesday, January 19, 2016 7:00 PM City Hall A. CALL TO ORDER - Invocation, Pledge of Allegiance, Roll Call Gahanna City Council met in Regular Session on Tuesday, January 19, 2016, in Council Chambers of City Hall, 200 South Hamilton Road, Gahanna, Ohio. President of Council, Stephen Renner called the meeting to order at 7:00 p.m. Vice President of Council, Brian Larick delivered an Invocation followed by the Pledge of Allegiance. Agenda for this meeting was published on January 15, 2016. Present 7 - Karen J. Angelou, Jamie Leeseberg, Stephen A. Renner, Michael Schnetzer, Brian D. Larick, Brian Metzbower, and Nancy R. McGregor B. EXECUTIVE SESSION - to go into Executive Session under authority of Section 5.40(d) of the Council Rules of Procedure to prepare for, conduct or review negotiations or bargaining sessions with public employees concerning compensation or other terms and conditions of employment. A motion was made by Schnetzer, seconded by Larick to go into Executive Session under authority of Section 5.40(d) of the Council Rules of Procedure to prepare for, conduct or review negotiations or bargaining sessions with public employees concerning compensation or other terms and conditions of employment. The motion passed by the following vote: Yes: 7- Angelou, Leeseberg, Renner, Schnetzer, Larick, Metzbower and McGregor President Renner requested Jen Teal, Shane Ewald, Mike Underwood, Abby Cochran, Joan Bury attend the Executive Session. Executive Session will be held in the Committee Room. Council rose to Executive Session at 7:01 p.m. City of Gahanna Page 1 City Council Meeting Minutes January 19, 2016 Council rose to report from Executive Session at 7:14 p.m. with no action taken. C. ADDITIONS OR CORRECTIONS TO THE AGENDA. None. D. HEARING OF VISITORS - RES-0001-2016 TO RECOGNIZE JOANN BURY FOR THE CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING FOR THE FISCAL YEAR ENDING DECEMBER 31, 2014 BY THE GOVERNMENT FINANCE OFFICERS ASSOCIATION. President Renner read the Resolution and recognized Joann Bury. E. INTRODUCTIONS AND ASSIGNMENT TO COMMITTEE: Ordinances - To Be Introduced and Assigned to Committee: Vice President Larick introduced the items under Section E. ORD-0001-2016 TO AUTHORIZE THE MAYOR TO SIGN THE DEALER VALUE LEASE SUPPLEMENT WITH MT BUSINESS TECHNOLOGIES, INC. WHICH WOULD ADD A MULTI-FUNCTION COPIER TO THE POLICE DEPARTMENT DISPATCH CENTER TO THE CITY'S CURRENT LEASE. ORD-0002-2016 TO ACCEPT THE ANNEXATION OF 2.1+/- ACRES INCLUDING ROADWAY RIGHT OF WAY FROM JEFFERSON TOWNSHIP TO THE CITY OF GAHANNA, OHIO, LOCATED AT 6607 CLARK STATE ROAD; REQUESTED BY MARK D. LUDWIG, PROPERTY OWNER. ORD-0003-2016 TO AUTHORIZE THE MAYOR TO ENTER INTO AGREEMENT WITH THE FRANKLIN COUNTY BOARD OF ELECTIONS FOR USE OF CITY PROPERTY AS POLLING LOCATIONS FOR THE YEAR 2016. ORD-0004-2016 TO AUTHORIZE THE MAYOR TO ENTER INTO CONTRACT FOR THE 2016 FISCAL YEAR WITH THE FRANKLIN COUNTY PUBLIC DEFENDER COMMISSION TO REPRESENT INDIGENT PERSONS BEFORE THE FRANKLIN COUNTY MUNICIPAL COURT CHARGED City of Gahanna Page 2 City Council Meeting Minutes January 19, 2016 WITH VIOLATIONS UNDER GAHANNA ORDINANCES. F. CONSENT AGENDA: Minutes - To Approve: 2016-0007 City Council Minutes - January 2, 2016 These Minutes were Approved and Filed on the Consent Agenda. Resolutions to Adopt on First Reading: RES-0001-2016 TO RECOGNIZE JOANN BURY FOR THE CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING FOR THE FISCAL YEAR ENDING DECEMBER 31, 2014 BY THE GOVERNMENT FINANCE OFFICERS ASSOCIATION. This Resolution was Adopted on the Consent Agenda. Motion Resolution: MR-0001-2016 MOTION RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE PERMISSION TO BID THE 2016 STREET PROGRAM ST 1039 / DETROIT STREET REBUILD ST 1039. This Motion Resolution was Approved on the Consent Agenda. MR-0002-2016 MOTION RESOLUTION TO AUTHORIZE THE DIRECTOR OF PUBLIC SERVICE TO BID THE CARPENTER ROAD BRIDGE REPLACEMENT ST 993. This Motion Resolution was Approved on the Consent Agenda. MR-0003-2016 MOTION RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE TO BID THE CLAYCRAFT GENERATOR BOOSTER STATION ST 1039. This Motion Resolution was Approved on the Consent Agenda. Approval of the Consent Agenda A motion was made by Schnetzer, seconded by Leeseberg, to approve the Consent Agenda. The motion carried by the following vote: Yes: 7- Angelou, Leeseberg, Renner, Schnetzer, Larick, Metzbower and McGregor City of Gahanna Page 3 City Council Meeting Minutes January 19, 2016 End of the Consent Agenda G. PUBLIC HEARINGS: None. H. STANDING COMMITTEES: 2016-0009 Committee Minutes - January 11, 2016 Committee of the Whole - Larick No report. Finance - Schnetzer No report. Service & Safety - Leeseberg No report. Development & Parks - McGregor No report. I. CORRESPONDENCE AND ACTIONS: Clerk None. Council None. J. SECOND READING OF ORDINANCES: None. K. FIRST READING OF ORDINANCES: None. L. MOTIONS/RESOLUTIONS: None. City of Gahanna Page 4 City Council Meeting Minutes January 19, 2016 M. REPRESENTATIVES: Community Improvement Corporation (CIC) - Renner/Larick Larick said the CIC met this morning in City Hall; had the organizational meeting; George Mrus was elected President; group excited to start off another year; have a wonderful group of individuals participating. Mid-Ohio Regional Planning Commission (MORPC) - Angelou Angelou said she attended last MORPC meeting; she received a candy bar for perfect attendance; safe routes to school will have National Convention; hopes someone can attend from Administration; working on H initiative; over 60 population will double; internships are still open have quite a few filled, but might be able to assist; the capital budget had $100 million in request; need to get to state legislatures as soon as possible; handed out flyer to invite all newly elected officials for breakfast; there is also a lunch; great opportunity Columbus has offered; MORPC passed for the US Deptartment of Transportation; smart city challenge; looking for specific size cities could have $50k toward smart development; specific number will receive $100k to continue to expand the program; asking all cities to send their letters of support for smart city challenge; partners will be OSU and Battelle; be on the forefront of technology; would like to make sure Mayor Kneeland can write a letter in support; could mean, if awarded $10 million will be invested in technology for our buses; this is very exciting; she will make sure everyone gets a copy; this will have a large impact and will affect entire region. President Renner asked if anyone can speak to this award; Angelou said it is an exciting possibility; we will know if we make it down to the five in June; she said we have a really good chance for this technology; OSU spoke about this smart technology; caravan of trucks with robots in the middle and front only front and back drivers handling the buses; this letter of support will go a long way. Bd. of Education, Gahanna-Jefferson Public Schools - TBD Renner attended organizational meeting; left literature; will start having Council representatives go to school board meetings; let him know by email who is interested; Leeseberg said he was at Highpoint meeting and there is a school superintendent search meeting at 7 p.m. on Thursday; he left stack of GoForward literature; hopes that will be well attended. City of Gahanna Page 5 City Council Meeting Minutes January 19, 2016 Convention & Visitors Bureau (CVB) - Leeseberg Leeseberg said meeting this Thursday. N. OFFICIAL REPORTS: Mayor Mayor commended Joann Bury; thanked Jen Teal on GoFoward Gahanna initiative; had a good turn out; Anthony Jones and him have been out getting good responses; potentially some expansion that we might see; positive movements in the works. City Attorney Ewald said congrats to Joann Bury and the Finance Department. O. COUNCIL COMMENT Angelou congratulated Joann Bury; said her son is very proud of her; she told him that he was very proud. Leeseberg said Highpoint is on the 28th. Schnetzer congratulated to Joann Bury; he said it is so important; the level of excellence that our CAFR displays; the real beneficiaries are the residents; they get clear and concise information; only appropriate to extend thanks on behalf of the residents. Larick said kudos to Joann Bury. Renner echoed sentiments on Joann Bury's achievement. P. EXECUTIVE SESSION - to go into Executive Session under authority of Section 5.40(b) of the Council Rules of Procedure to discuss purchase of property for public purposes or the sale of public property through competitive bidding or public auction AND under authority of Section 5.40(g) of the Council Rules of Procedure to consider confidential information related to the marketing plans, specific business strategy, production techniques, trade secrets, or personal financial statements of an applicant for economic development assistance, or to negotiations with other political subdivisions respecting requests for economic development assistance. City of Gahanna Page 6 City Council Meeting Minutes January 19, 2016 A motion was made by Schnetzer, seconded by McGregor to go into Executive Session under authority of Section 5.40(b) of the Council Rules of Procedure to discuss purchase of property for public purposes or the sale of public property through competitive bidding or public auction AND under authority of Section 5.40(g) of the Council Rules of Procedure to consider confidential information related to the marketing plans, specific business strategy, production techniques, trade secrets, or personal financial statements of an applicant for economic development assistance, or to negotiations with other political subdivisions respecting requests for economic development assistance. The motion passed by the following vote: Yes: 7- Angelou, Leeseberg, Renner, Schnetzer, Larick, Metzbower and McGregor President Renner requested Jen Teal and Shane Ewald attend the Executive Session. Executive Session will be held in the law library. Council rose to Executive Session at 7:47 p.m. Council rose to report from Executive Session at 8:10 p.m. with no action taken. P. ADJOURNMENT Motion by Renner - 8:10 p.m. City of Gahanna Page 7