City Council

200 South Hamilton Road City of Gahanna Gahanna, Ohio 43230 Meeting Minutes City Council Stephen A. Renner, President Brian D. Larick, Vice President Karen J. Angelou Jamie Leeseberg Nancy R. McGregor Brian Metzbower Michael Schnetzer Kimberly Banning, Clerk of Council Council may caucus at 6:30 p.m. Monday, November 7, 2016 7:00 PM City Hall A. CALL TO ORDER - Invocation, Pledge of Allegiance, Roll Call Gahanna City Council met in Regular Session on Monday, November 7, 2016, in Council Chambers of City Hall, 200 South Hamilton Road, Gahanna, Ohio. President of Council, Stephen Renner, called the meeting to order at 7:00 p.m. Vice President of Council, Brian Larick, delivered an Invocation followed by the Pledge of Allegiance. Agenda for this meeting was published on November 4, 2016. Present 7 - Karen J. Angelou, Jamie Leeseberg, Stephen A. Renner, Michael Schnetzer, Brian D. Larick, Brian Metzbower, and Nancy R. McGregor B. ADDITIONS OR CORRECTIONS TO THE AGENDA. None. C. HEARING OF VISITORS. 1. Kristen Treadway, Vice President of Human Resources for Central Ohio Transit Authority (COTA) - Issue #60 COTA Renewal Levy 2016-0352 COTA Issue #60 2016 Presentation Kristen Treadway, Vice President of Human Resources and Labor Relations at COTA, presented the following information on the attached flyers to Council, regarding Issue #60 (COTA Renewal Levy), on the November 8, 2016 ballot. She thanked Council and the Mayor for their time. City of Gahanna Page 1 City Council Meeting Minutes November 7, 2016 2. School Board Update Daphne Moehring shared achievements; Sam Baker, a student at Gahanna Lincoln and Eastland Fairfield, studying bio-science technology, traveled to San Francisco in October, dreams of becoming an eye doctor; one of only three in the nation to be awarded scholarship money for travel; proud of him. Congratulations to cross country teams and volleyball teams; Almost Main was in theatre last week; May 11-13 Annie Get Your Gun will be playing; board member Joe Gottron resigned, received new position; need unexpired term vacancy filled and applications completed by Nov. 11 at 5 pm; Veteran's Memorial is out front of the high school; last two learning achievement committees were focused on the math curriculum; delivery of curriculum has changed to meet 21st century employees; last year high school and now kindergarten through grade 12 have these changes; focuses on the act of solving the problem and creativity to approach a problem; past we were passive learners; now paradigm has switched in guidance in direction to take; students are working through the problems; invite anyone to participate learning and achieving learning committees. D. INTRODUCTIONS AND ASSIGNMENT TO COMMITTEE: Ordinances - To Be Introduced and Assigned to Committee: Vice President of Council introduced the legislation. ORD-0109-2016 TO AUTHORIZE THE MAYOR TO ENTER INTO THE STEELWORKERS HEALTH AND WELFARE PLAN PARTICIPATION AGREEMENT EFFECTIVE JANUARY 1, 2017, TO PROVIDE MEDICAL, PRESCRIPTION, DENTAL, AND VISION COVERAGE FOR EMPLOYEES UNDER THE STEELWORKERS BARGAINING UNIT AGREEMENT; AND TO DECLARE AN EMERGENCY. ORD-0113-2016 TO AUTHORIZE THE MAYOR TO ENTER INTO A PURCHASE AND DEVELOPMENT CONTRACT WITH RINGS BROTHERS, LLC FOR PROPERTY LOCATED AT 181 GRANVILLE STREET TO BE USED BY ROCKWOOD CLEANERS City of Gahanna Page 2 City Council Meeting Minutes November 7, 2016 ORD-0114-2016 TO AMEND CHAPTER 919, WATER AND SEWER INTERNAL REVIEW BOARD, OF THE CODIFIED ORDINANCES OF THE CITY OF GAHANNA. ORD-0115-2016 TO AMEND CHAPTER 921, SANITARY SEWER CONNECTIONS AND RENTAL RATES, OF THE CODIFIED ORDINANCES OF THE CITY OF GAHANNA. ORD-0116-2016 TO AMEND CHAPTER 929, WATER CONNECTIONS AND RATES, OF THE CODIFIED ORDINANCES OF THE CITY OF GAHANNA. ORD-0117-2016 TO AUTHORIZE THE DIRECTOR OF FINANCE TO TRANSFER FUNDS COLLECTED FROM THE COURT BUILDING FUND TO THE COURT COMPUTER FUND; AND TO SUPPLEMENTALLY APPROPRIATE $3,459 TO THE COURT BUILDING FUND. E. CONSENT AGENDA: Minutes - To Approve: 2016-0351 Council Meeting Minutes for Monday, October 17, 2016 These Minutes were Approved and Filed on the Consent Agenda. Ordinances on Second Reading: ORD-0107-2016 TO AUTHORIZE THE MAYOR TO ENTER INTO AGREEMENT WITH COMNET SOLUTIONS, LLC FOR A MITEL COMMUNICATIONS SERVER. This Ordinance was Adopted on the Consent Agenda. ORD-0108-2016 TO AUTHORIZE THE MAYOR TO ENTER INTO CONTRACT WITH MEACHAM & APEL ARCHITECTS, INC., FEINKNOPF MACIOCE SCHAPPA ARCHITECTS, INC., AND TOOLE & ASSOCIATES, FOR PLAN REVIEW SERVICES FOR PLAN REVIEW, BACK-UP PERSONNEL, AND INSPECTIONS. This Ordinance was Adopted on the Consent Agenda. City of Gahanna Page 3 City Council Meeting Minutes November 7, 2016 ORD-0110-2016 SUPPLEMENTAL APPROPRIATION - Fleet Program Auction Proceeds. This Ordinance was Adopted on the Consent Agenda. ORD-0111-2016 SUPPLEMENTAL APPROPRIATION - Insurance Claims Proceeds. This Ordinance was Adopted on the Consent Agenda. ORD-0112-2016 TO AUTHORIZE THE DIRECTOR OF FINANCE TO TRANSFER FUNDS AS APPROPRIATED FOR 2016. This Ordinance was Adopted on the Consent Agenda. Motion Resolutions: MR-0052-2016 MOTION RESOLUTION THAT THIS COUNCIL HAS NO OBJECTION TO THE NEW D5 LIQUOR PERMIT FOR JMJ FM LLC DBA F M & PATIOS, 154 N HAMILTON ROAD, GAHANNA, OHIO 43230. This Motion Resolution was Approved on the Consent Agenda. Approval of the Consent Agenda A motion was made by Metzbower, seconded by Angelou, to approve the Consent Agenda. The motion carried by the following vote: Yes: 7- Angelou, Leeseberg, Renner, Schnetzer, Larick, Metzbower and McGregor End of the Consent Agenda F. PUBLIC HEARING: ORD-0118-2016 TO MAKE APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE CITY OF GAHANNA, OHIO DURING THE FISCAL YEAR 2017. Jennifer Teal presented the 2017 Budget Request, overview of the Mayor’s request; built using GoForward Gahanna strategic plan. Three principles: maintaining sustainable operations, investing one-time funds to target critical infrastructure and job growth, all in transparent manner. Budget book provides detailed information and date on revenue projections and expenditures; tonight will focus on General Fund. 2017 total budget request is $65.6 million; half of that is General Fund; $2.6 million is transfer to Capital Improvements Fund; $19 million for enterprise funds (water, sewer, storm, water & sewer capital); Special Revenue Funds (street, state highway, TIF) make up $6.7 million; $4.4 million reserve for sick & vacation payouts, bond retirement, workers City of Gahanna Page 4 City Council Meeting Minutes November 7, 2016 comp and agency funds. General Fund still lagging by 1% compared to pre-recession levels. This request is based on sustainability plan from 2014, by Council and administration. Projecting 8% revenue growth in General Fund for 2017. Expect 2016 to come in at least $1.3 million ahead of original forecast. Believes 69% of planned funding coming from income tax; real estate tax makes up 6%; 97% of residents’ real estate taxes go to county, schools, township. For compensation and benefits adjustments, requesting 2.75% increase for police officers and 2.5 % increase for dispatchers bargaining unit members; 2.5 % increase as a placeholder for United Steelworkers bargaining unit; for non-bargaining unit staff, a 2.5% increase. Will be discussing a recently completed salary study during budget deliberation. Insurance premiums will increase by 4%, which is below average. With all changes made to operating expenses, able to reduce total compared to last year. Capital improvements have been reduced by $2.6 million from last year. Due to large billing error by City of Columbus, must transfer $1.2 million to be paid over a 5 year period. Looking at expenditures, Public Safety is largest expense at 32%; Parks and Recreation combined with Service makes up 14%; Planning and Development makes up 6%. Estimate that 2017 will start with $12.9 million in one-time resources. The budget would use a portion of one-time resources with priority going towards: projects currently underway, projects that align with GoForward strategic plan, investments to help build economic base. Was a placeholder for litigation costs in last year’s budget; takes up 25% of one-time resources; only $1 million unallocated after that. Requesting passage at December 19th Council meeting. Teal thanked Council members for their time. President Renner opened the Public Hearing. Administration presented the 2017 Proposed Budget. Larick asked about the adjustment from 2016 to 2017, asked if 4% is $700,000 additional; thought there was 8% expected, but only half would be used. Teal said for 2016 were estimating $26.6 million revenue, if add additional income tax that believes will end the year with, that would be 27.9 mil, which would mean total collection of $28.8 million was only $925,000 more, not $2.2 million more. Mayor said it's pretty unprecedented to see based on some of the more conservative estimates; changed the way they configured items. President asked for proponents, there were none. President asked for opponents, there were none. G. STANDING COMMITTEES: City of Gahanna Page 5 City Council Meeting Minutes November 7, 2016 2016-0339 Committee Minutes - October 24, 2016 Committee of the Whole - Larick No report. Finance - Schnetzer No report. Service & Safety - Leeseberg No report. Development & Parks - McGregor No report. H. CORRESPONDENCE AND ACTIONS: Clerk Just a reminder that the public hearing regarding the regulation of chickens is November 16 at 7:00 p.m. Council None. I. SECOND READING OF ORDINANCES: ORD-0091-2016 TO REZONE 2.55+/- ACRES OF PROPERTY AS LIMITED OVERLAY SUBURBAN OFFICE (L-SO); SAID PROPERTY LOCATED AT 5495, 5511, AND 5505 MORSE ROAD; PARCEL ID NO. 025-011235, 025-011236, 025-011239; CURRENT ZONING NEIGHBORHOOD COMMERCIAL (NC); SPECTRUM ACQUISITION GAHANNA; LLC, DAVID HODGE, APPLICANT. Brian Metzbower said in researching this project it was good to have more analysis of limitations of the property of those parcels; although he shares Schnetzer’s views; he thinks there will be a better opportunity to gain that which we are collectively seeking for more commercial development for office space; will be reversing his vote. City of Gahanna Page 6 City Council Meeting Minutes November 7, 2016 Michael Schnetzer debating to read his written statement; feels he wouldn’t be doing his duty with the residents who shared his opinion; administration recommends and narrowly met Planning Commission criteria; council members are the voice of residents; they are the bosses; they feel Gahanna is slipping; household income growth is lagging behind the rest of the area; would add 3 to 4 additional jobs; asked if Gahanna residents can afford such a laissez-faire approach; by failing to act, this is harmful. Wanted to thank residents that reached out. A motion was made by Angelou, seconded by Metzbower, that the Ordinance be Adopted as Amended.The motion carried by the following vote: Yes: 4- Angelou, Renner, Larick and Metzbower No: 3- Leeseberg, Schnetzer and McGregor J. FIRST READING OF ORDINANCES: None. K. MOTIONS/RESOLUTIONS: None. L. REPRESENTATIVES: Community Improvement Corporation (CIC) - Renner/Larick Next Tuesday at 7:30 a.m. Mid-Ohio Regional Planning Commission (MORPC) - Angelou The meeting is this Thursday. Bd. of Education, Gahanna-Jefferson Public Schools - Larick/Renner Will attend next meeting this Thursday. Convention & Visitors Bureau (CVB) - Leeseberg Leeseberg said this weekend the CVB is welcoming 250+ members of a statewide professional association to Gahanna for a 3 day conference; group will economically impact the event venue, hotels and restaurants in the area; in addition to the 6 MIDDY Awards from the Ohio Association of CVBs Gahanna was honored with 2 RUBY Awards ("Recognizing Uncommon Brilliance") and 2 Citations of Excellence during the Ohio Conference on Travel; 13 days away from Holiday Lights Celebration; more than 90 activities, entertainers, and attractions for attendees to City of Gahanna Page 7 City Council Meeting Minutes November 7, 2016 enjoy. Visit Gahanna is grateful to the many community partners who are helping to support the event; for a complete list of activities or to volunteer, go to visitgahanna.com; Santa Race is scheduled for 12/3. Registration is almost full; Holiday Character Breakfast on Sat 12/10 featuring crafts activities, special performance by the Columbus Children's Theatre and pancake breakfast; seating every hour at 8, 9, 10, & 11; ticket sales are going fast. Don't wait to reserve your seat; hosted 50 tour operators from around the US at the Gahanna golf course; showcasing local offerings, including trip to local restaurant. M. OFFICIAL REPORTS: Mayor Friday, November 11, dedicating veteran's bricks at 11:00 a.m.; development working on 18 active projects; will create over 174 jobs; retained over 1,600 jobs this year; led to $45 million in capital investment; Make Gahanna Yours donated over 1,700 wreaths; folks came in to build those wreaths; Parks, Service, Police teams working closely with police and CVB for Holiday Lights; Troy Euton started today with Columbus; posted job and open for 3 weeks; last Friday attended ceremony with Mark Thomas, a moving event for the first African-American Ohio Patrolman, Louis Sharp. City Attorney Contracts coming down the pike for end of year; 9 items on the ballot; anyone has any questions, please go to website or contact the City for questions. N. COUNCIL COMMENT Angelou said go vote; it’s part of our freedom to vote; amazing during the Presidential elections; pray for our country for an election outcome that everyone will be happy with. Metzbower encouraged everyone to vote; very important to vote; take the time to research judicial candidates and initiatives; over 40% have already cast an early vote; lines should not be terrible at your polling place; remember to get out and vote the whole ballot; he told Angelou he was sorry about the Indians losing; she said she was so sad. Leeseberg said go vote. City of Gahanna Page 8 City Council Meeting Minutes November 7, 2016 Schnetzer echoed other voting comments; everyone should weigh in; bummer to lose staff; nice to have staff that is desired. Larick said research candidates and issues and go vote. Renner said it's very important to do your civic duty; voted today and was impressed with Board of Elections and their process; very proud that he can vote. O. EXECUTIVE SESSION - to go into Executive Session under authority of Section 5.40(a) of the Council Rules of Procedure to consider the appointment, employment, dismissal, discipline, promotion, demotion or compensation of a public employee, official, licensee or regulated individual unless such public employee, official, licensee or regulated individual requests a public hearing. A motion was made by McGregor, seconded by Angelou, to go into Executive Session under authority of Section 5.40(a) of the Council Rules of Procedure to consider the appointment, employment, dismissal, discipline, promotion, demotion or compensation of a public employee, official, licensee or regulated individual unless such public employee, official, licensee or regulated individual requests a public hearing. The motion carried by the following vote: President Renner requested Mayor Kneeland, Jennifer Teal, Abby Cochran and Joann Bury, attend the Executive Session. Executive Session was held in the committee room. Council rose to Executive Session at 8:01 p.m. Council rose to report from Executive Session at 9:22 p.m. with no action taken. Metzbower and Leeseberg were present during Executive Session (only absent during roll call). Yes: 5- Angelou, Renner, Schnetzer, Larick and McGregor Absent: 2- Leeseberg and Metzbower P. ADJOURNMENT 9:22 p.m. City of Gahanna Page 9