Committee of the Whole

Office of the Clerk of Council City of Gahanna 200 South Hamilton Road Gahanna, Ohio 43230 Meeting Minutes Committee of the Whole Stephen A. Renner, Chair Beryl D. Anderson Karen J. Angelou Ryan P. Jolley Brian D. Larick David L. Samuel Brandon Wright Monday, September 24, 2012 7:00 PM Council Committee Rooms Present 7 - Stephen A. Renner, Brandon Wright, Beryl Anderson, Karen J. Angelou, Ryan P. Jolley, Brian D. Larick, and David L. Samuel Additional Attendees: Mayor Stinchcomb, Brandi Braun, Dottie Franey, Mike Andrako, Karl Wetherholt, Chief Murphy, Lt. Williams, General Williams, Jennifer Teal, Joann Bury, Tony Collins, Troy Euton, Anthony Jones, Isobel Sherwood, Brian Hoyt; Press. ISSUE - From Previous Committee Night: Noise Renner called the meeting for Monday, September 24, 2012 to order; said the noise issue discussion continues from a previous committee. Mayor said the administration and Ewald met with Chief Murphy and Lt. Williams; we talked about Council's comments and concerns as well as enforcement; Ewald recommended changes and the Council Office Staff wrote them into the Code which you have before you; the main 2 changes are we are removing the maximum peak sound requirement and we removed the restriction of one citation per day; the penalty section has changed; if there is a subsequent offense within 12 months of the first offense it is changed to an unclassified misdemeanor with up to a $1000 fine or 500 hours of community service; this forced a change in a second piece of Code dealing with penalties; any questions. Angelou said can you explain maximum peak being taken out. Lt. Williams said the maximum peak is usually attributed to an outside source; all locations have a roadway nearby; the maximum peak is typically a vehicle with loud exhaust; when we can't attribute it to the noise source, we can't prosecute on it; by removing it we can focus on the 2 minute average; the previous Code change determining where we take the reading has helped; that removes outside noise sources; we can now attribute the noise reading we get to the noise source. Jolley said I agree with removing the maximum peak; my questions are why are we not changing the times from 10 PM to 9 PM from Sunday through Thursday; the folks disturbed are people going to work or school and who need sleep; this was a compromise we came up with where we would allow louder thresholds on the weekend in exchange for lower ones through the week; believe 9 PM cutoff would be appropriate. City of Gahanna Page 1 Committee of the Whole Meeting Minutes September 24, 2012 Lt. Williams said this was discussed at length; don't go strictly by it; a band may be in the middle of a set so there is some leeway always; the more changes we make the more difficult it is for us but does not prevent enforcing; field officers would have to have charts with them; with the changes already in place it is working well; we have issued a couple of citations and plan to go to court on one; it is end of season so we would like some time to see if the changes we have made provided remedy. Mayor said we took into consideration that we have establishments that do have entertainment on Wednesday and Thursday nights which is something for you to consider; we could possibly have problems from them; it is Council's decision, but we felt that changing the times and the db levels was a lot at once; as I stated 2 weeks ago, we feel we should make some conservative changes now and we can always revisit it. Jolley said the only change I would make is everything that says 10 PM would go to 9 PM; agree we have bands through the week, but for folks trying to sleep, particularly students, we should not be adding to that burden; trade off is continue to have the economic activity but be sensitive to folks who need to wind down; agree with removing peak and believe that is warranted; my other question is why do we have an 11 PM cutoff time for Olde Gahanna through the week. Lt. Williams said that has been in place for a long time; with the outdoor stage right behind what used to be Buck Mulligans, there was the anticipation of activity at a higher level; only residences near there were the condos and the Creek makes a nice buffer; plus there are a number of City events down there. Jolley said we are adding an exemption for City Events. Mayor said we did not recommend that. Wright said I did not realize Olde Gahanna had a different time throughout the week; I think we should look at that and make sure Olde Gahanna is included with the rest of it; I do not see a problem with the Sunday through Thursday end time of 9 PM; I would also like to see exemptions put in for the City and School events. Anderson said I would speak in favor of the 9 PM cutoff time; bands can tone down; children need 10 hours of sleep; it is a balance, but after hearing the testimony and reading the correspondence, even though we respect our businesses, I would support our residents; I would be in favor of 10 PM for Olde Gahanna. Mayor said if you would look at the current ordinance, section 559.04, special provisions, A3 exemptions, there is already an exemption for permitted events; not just the City as we live by our rules. Angelou said do we get a permit when we have an event. Mayor said sometimes. Angelou said we may have to start doing that always. Samuel said I am in favor of 9 PM for Sunday through Thursday; our number one goal is the health and welfare of our citizens; the sleep issue is important. Renner said can we clarify the area included as Olde Gahanna. Braun said it is a mixed use area that includes Creekside; we left the noise level higher because we were trying to create an atmosphere of an entertainment district; people who live there understand the mixed use environment and anticipated it would be lively. Sherwood displayed the area on a map. Larick said I am fine with 9 PM; for the exemption, is there concern over requiring a permit. Angelou said I think requiring a permit is a good thing. Jolley said now schools would need one every week for their football game. Mayor said I would be concerned about that. Jolley said there are not a lot of City and School events, even though it may not be a big deal, I think it is sensible to exempt our own events that are known to the community. Larick said so is there consensus that we do not require a permit. Jolley said I think we could have both. Anderson said the permit would not have to be one at time; could be for multiple events. Angelou said I think that will cause confusion; do you need a permit or not; I do not think City or School events should be required to have a permit. Mayor said the City Attorney is not here tonight; I think we would have to change 559.04 so there is not conflicting language. Angelou said should only have to get a permit if it is a private event. Mayor said we could make these changes and give it first reading next week; I am concerned about the language and would like to get the City Attorney to review it and he is not back until Monday. Sherwood said I can make the changes, have the administration look at it and send it to Ewald; it may have to have changes after first reading; so first reading City of Gahanna Page 2 Committee of the Whole Meeting Minutes September 24, 2012 and back to committee; Sherwood said I need one clarification; Ewald had sent language on the exemption for the City that never got incorporated; my concern about this is saying Gahanna City Schools because we have private schools with the same activities. Mayor said he talked about adding this; I think we need to replace. Sherwood said I will change that to local; I will submit the changes and put it on for first reading for next Monday. Jolley said he believed we could add it to Code 559.04 as a new section A4. Wright said I still think the cutoff time for Olde Gahanna should be 9 PM; should be same as the rest of the City; incorporated in this district is Coaches which is one of the problems. Renner said he thought that is what we are going to do. Jolley said I think it should be 9 PM; I know we are trying to promote the area to young professionals who want outdoor entertainment; but the trade off is Sunday through Thursday it is earlier; Friday and Saturday it is later; there are a lot of homes right there. Angelou said music doesn't have stop, just turned down. Wright said I have another issue; there are such differences in measurements; police reports differ greatly from what residents email us; what is the reason for that discrepancy. Lt. Williams said they were using "fast waiting" measurements as opposed to "slow waiting"; that increases peak readings; over time that increases your average; I have done readings with both A and C settings and there is a consistent difference; if you look at jurisdictions that use the C readings they are 10 to 15 db higher typically; it is the way the meter is being set up. Angelou said so if you are working with 2 different gauges they are not going to be exactly the same. Lt. Williams said the meters would have to be set up exactly the same; Kneeland brought in some very expensive equipment and our meters were exactly on par with it. Anderson said so we are going to make the change to 9 PM even for Olde Gahanna. Larick said yes. Anderson said for block parties, a permit is needed only if the street will be blocked off. Mayor said correct. Anderson said they may not know that; I just want to make sure that gets out there. Mayor said remember most of our calls are about loud neighbors. Jolley said about measurement speed, is there a consistency among other jurisdictions about using fast versus slow; I have asked Ewald to purchase the ASTM Guide for Measuring Outdoor Sound, another document we can reference; the question is what standards do we want to use. Lt. Williams said most jurisdictions use the slow setting because it replicates the human ear; that is what we have adopted. Jolley said that makes sense. Recommendation; 1st Reading, Back to Committee. ISSUE - From Director of Parks & Recreation: Supp. App. - Parks Maintenance, Creekside Collins said I put the requested funds and amounts in my report; we would like to establish a cost accountable method for the maintenance and management of the Creekside Park and Plaza area; with a number of projects coming, we would like to track those expenses; we talked to Teal and she helped us find the best method; we have put the funds into the Creekside account that already exists; timing is right since there is now a revenue source to match up to expenses; happy to answer questions; general request for labor and supplies for daily maintenance. Larick said is this for the remainder of 2012. Collins said correct; big thing for us here is going from a function based management system to a zone based management system; we would like this part time person to become the day to day coordinator with Strathmore as well as our person to handle the day to day labor there. Angelou said how were ongoing maintenance issues like water dripping handled before the foreclosure and then after that because the park was our City City of Gahanna Page 3 Committee of the Whole Meeting Minutes September 24, 2012 responsibility. Collins said it has always been accounted for in Parks Management; we accounted for what was needed in our Parks requests; the challenge to that, combined with everything we manage, means we are not able to get a true accounting of that center; it has so many more specialty maintenance requirements; this will be a better tool; we have always maintained it; the only difference is the zone based approach. Angelou said she agrees with that; need a view of everything done at Creekside; was there ongoing maintenance. Collins said absolutely; we have had staff down there 7 days a week working on custodial and maintenance projects since day one in 1999; it has always just been shown under Parks costs in the Parks General Budget. Samuel asked do you have a dedicated staff down there. Collins said if you go down there you will see the same faces; like one of our best staff members is usually down there, but he is pulled off once or twice a week to work on specific projects where he would be needed; like in the Spring which is a huge time for us so he was pulled off to paint the pool; never had one person where that was their sole job whereas the past 6 months we have had staff dedicated to Headley/Hannah. Samuel said do you do a weekly walk through where someone goes through and looks for problems. Collins said because of the nature and type of site and the traffic it gets, we do have more staff there than any other Park we operate; someone is there every day. Samuel asked does that include the trails to the golf course. Collins said yes; the whole area. Larick said this is a supplemental for 2012; what is the expectation for 2013. Collins said we are working with Teal to include it the appropriations for 2013 and revise our request for 2013; we will make this a year round amount; I just reached out to Euton and the Parks superintendent to look at a full year of supplies, contracts and those types of things. Angelou said what kind of winter plans and preparations need to be made for things like shoveling. Collins said it is pretty intense because we have 24 residents there now; we do a lot of snow removal, winterization of the pumps and water lines, putting up Holiday Lights and making it a destination; we were one of the top 3 in Ohio for that lighting; we have focused on 6:30 AM to 10:30 PM; we have a specific plan; it deals with the garage and walkways; challenging site because it is all hard surface; use brine or salt but we have to be careful not to damage; a lot of labor. Angelou said was damage done from using the wrong substances. Collins said that is a matter of interpretation; our staff has worked closely with experts to determine what the best material is; we have been told that our materials may have caused some damage; we believe it could be that inferior materials were used; it is a lot of work in the winter; we are hoping to work with the developer to create a winter maintenance plan. Wright said if we go with the zone based plan, can we expect to see in 2013 that a lot of maintenance issues will be addressed. Collins said some of the things you referred to in email are construction related and are repair rather than maintenance; this is just so we can do routine items on our punch list like remove cob webs and graffiti; we previously did not have the staff so this is an attempt to have a dedicated person with the punch list all the time; and to improve our communication with Strathmore since we as management can't be there every day; this is a higher level person to communicate with the residents and developer. Mayor said a few years ago when the economy hit bottom, Parks took the biggest cuts; we are thin; the Slavin study was done last week, and she was very concerned; this is an attempt to try to get the level back to where we need to be. Collins said we are seeing a new energy and excitement at Creekside; we did have to scale back and just survive; now that we received some revenue from the property transfer, it deserves a higher level of attention; we need to give it that for the tenants and businesses there; that is why we are switching gears and the revenue source makes it possible. Anderson said I think this is a good idea; share that there is a wealth of civic and community organizations that are looking for ways to be of service; I always tell them to call you or the Mayor. Collins said we do use volunteers in scouting and from City of Gahanna Page 4 Committee of the Whole Meeting Minutes September 24, 2012 corporations on a routine basis; that still requires an exceptional amount of staff time; every group needs tools, coordination, a job to do, clean up; we have a goal to create friends organizations to have them take care of their own front entry ways and local parks. Anderson said my goal was to let you know they are there. Angelou said this is not just residents but businesses as well; this is good idea; Creekside is the destination in Gahanna; hope the new owner will bring in the types of businesses that will attract tourists. Recommendation; 1st Reading, no need to come back; 2nd Reading, Consent Agenda. ISSUE - From Council Office: Appointment - Community Reinvestment Area Housing Council Sherwood said on Friday I sent a report that provided the history of that board; Council has 2 appointments to that board and 1 term is up this year and that is Tom Weber; asked Larick did he contact Weber. Larick said he did not. Sherwood said I will contact him tomorrow if you are interested in reappointing him; Maurice Jones' term is not up until next year. Samuel said any connection between this term and Weber as City Attorney. Sherwood said no; if Weber agrees, we will do a Motion Resolution on consent agenda. Recommendation; Motion Resolution, Consent Agenda. ISSUE - From Mayor's Office: 5 Year Capital Needs Assessment Renner said what I plan to do is go tab by tab; last April the Administration provided a Community Reinvestment Plan; that included a list of projects and funds; does this binder on 5 Year Capital Needs replace that, or do we have 2 places to look. Braun said the goal is 1; the Community Reinvestment Plan was more short term where this will cover 5 years. Mayor said the 2013 projects even if funded by last year's CIP are in here, correct. Braun said if we have already appropriated money for something it is not in this; this is new stuff. Teal said there are overlaps; many projects that require operating capital were included; they are in the first section as ongoing annual requirements; you see the 2013 captured in the binder; from my standpoint I do not want multiple lists so it will all be consolidated. Larick said for discussion it is this book and nothing else. Teal said we can designate which items are in here and were also in Community Reinvestment. Mayor said some are noted already; great idea to have it all in the book. Angelou said I asked for an addendum of projects. Braun said we are working on that. Jolley said there is 60 million in projects in here; what is the focus; what are we trying to get out of this conversation; funding is supposed to be down the road. Braun said we did the rankings as a group without talking about money; so my goal is to answer Council's questions on the projects, the priority rankings; at the end of this we may be making changes like moving an item up in priority; need to build consensus as a City on what is in here so we can take it to the public and turn it into the actual Capital Improvement Plan (CIP) that drives funding. Mayor said this is a list by priority; we do City of Gahanna Page 5 Committee of the Whole Meeting Minutes September 24, 2012 not currently have the money to make all this happen; this is engaging you and the community to determine revenue sources or determine what we can live without; not going to get done tonight; we are doing the survey and will continue to gather information to determine what will be in the CIP and then look at what it costs and how we fund it. Samuel asked how did you come up with costs and did you consider inflation. Braun said costs were determined different ways depending on the scope and intensity of the project; we used similar models and historical data; the project also determined whether inflation was included; routine items like operating capital included increases. Angelou said this is a wish list for when the money would become available. Braun said it is a planning document; at appropriations we would look at the CIP and build some of them into the appropriations; then we would update the CIP and it would continue to cycle. Angelou said this passes for only 1 year even though it is a 5 year plan. Mayor said yes. Angelou said wouldn't it be helpful to wait on the survey. Mayor said we need to start the dialogue; the survey will be back in a few weeks; hope is they will all come together for appropriations. Braun said the process is just as important; new concept doing a 5 year CIP; new definitions; this all needs to be talked through to set the foundation. Wright said since it is a planning document, need to make sure departments understand we are not gunning for them; this is what we think and we need to be free to change and understand the priorities to pass this. Mayor said it is not something we need to pass. Angelou said I think we need to adopt this as a resolution. Larick said it is a good step forward in looking into the future of where we need to be; my focus is always on the financials; is it a net addition or where are the resources if it is permanent; as we get into appropriations this all ties together and becomes one process; we need to understand perpetuity; an example is the asphalt overlay; there is a million dollars that has been identified as the ongoing number; looking at detail there is 121 miles of road; based on historical costs for doing 3.23 miles per year, that is 35 years to cycle through all the roads that have an expected life of 25 years; roughly means in year 25 you have roads that are 25 years old and can't be funded for another 10 years; from an operational and perpetuity standpoint, this looks like the million one should be a million six for that line item in order to keep roads on a 25 year cycle. Renner said this is an example; you have identified this for many of the items we are talking about tonight. Larick said yes and I don't need this answered tonight; the sustainability piece is critical especially for the operational pieces; needs to be reflected as allowing us to maintain without falling behind. Angelou said plus there are always new technologies; what you are trying to get to is this perfect replacement schedule, but there will always be variables. Jolley said Larick is trying to get at sustainability; how do we see on paper that this is sustainable. Mayor said sustainability is a big part of what we did; we picked 5 years for a reason; as you get further out the outlook gets foggier; the planning horizon is somewhat limited and this is realistic; if it is carried out, we will continue this process and it will always look at 5 years out. Renner said the first tab is operating capital; crucial tab because it is a fundamental shift in the way the budget has been handled; not going page by page; are there questions. Samuel said for the golf cart replacement program; are you purchasing gas or electric, what are the prices; what is the most efficient way to operate golf carts. Euton said have not done those comparisons; this is looking a place holder in order to provide replacements; we were paying about $20,000 to lease; in 2010 we City of Gahanna Page 6 Committee of the Whole Meeting Minutes September 24, 2012 purchased them; they last about 8 to 10 years; think we are better off owning; down the road when we are ready to purchase we will make the necessary analysis. Renner said I like the chart with the amount separated out and showing on the second line the general fund portion; speak to the funding differences. Braun said some things are grants; the streets fund for example has revenue coming in from different sources like the gas tax. Jolley said the Police radio replacement program; it is $144 per radio each year for maintenance; for 120 radios that is $17,000; that is 25% of the outlay; are we getting value out of that maintenance program. Chief Murphy said absolutely; purchased in 2009 and have had 2 in for maintenance; soon will have to start rotating these because of the abuse they receive; we don't have the transmitter or computer; that is on somebody else so yes we are getting our bang for the buck. Jolley said so this is not just maintenance that fixes them; it is maintaining the entire MARCS system. Wright said we passed additional radio maintenance in Parks Committee; is that accounted for here. Chief Murphy said he would have to check with Lt. Spence for an answer. Mayor said many people worked on this; we will take notes and write back to you on those responses we are checking. Renner said on streets replacement, knowing how expensive the specialty equipment is, are these dollars for a specific vehicle. Franey said we have tried to spread out the expensive equipment over the years; large plows are one per year; specifically for 2013 it is big dollar items; a plow and possible bucket truck; will have to fit in with the equipment replacement program; hope would be they would be funded through the Streets fund; it is possible the General fund will have to support it. Anderson said for street lights, $20,000 is appropriated; is that used every year; is any of it carried over; where did that amount come from. Franey said that amount was made up years ago; pretty much what we thought would cover the project; if it is not used it goes back into the General fund; it is available if we get a request. Anderson said does one cost this. Franey said if power is there, $20,000 will do 3; if we run power it covers 1. Mayor said the street light answer was written today; goal is not to light every intersection; some people don't want them; if we get a request then we use the money for that. Anderson said how do you prioritize if you get multiple requests. Franey said we set up a program; get together with Police; determine who needs the lights the most; anticipated a flood of requests; never been that many and we have always had enough to cover requests. Renner said next Tab; Priority 1 Capital Projects. Angelou said the Carpenter Road/Shepard Street signal upgrade, couldn't that have been covered under the Safe Routes to Schools Program. Andrako said we did receive funding for Jefferson Elementary School from the program; they do a walk audit and make their recommendations based on it; they did not find this one; it is right in front of the school and there is no pedestrian signal; the signal does not meet qualifications to be a "warranted" signal so we would have to take it down or not get funding for it; they would not provide the funding through this federal program; happy leaving it the way it is. Angelou asked does being an "unwarranted" signal create legal difficulties. Andrako said no; that is a guideline for the City; we are not libel; left in flash mode most of day; operates during school times and provides some utility; does need pedestrian lights. Samuel said can you tell us about the Creekside Park repairs; what is destructive City of Gahanna Page 7 Committee of the Whole Meeting Minutes September 24, 2012 testing. Collins said there is a long list of items that we would like to begin repairing; steps, lighting, materials issues; we have a punch list to work on in priority order; difficult to move forward on certain ones without knowing what it takes to fix it correctly; some cases need to take things apart to see what needs to be done; do our best to minimize the impact on the park; once completed we will create a plan to go forward; working closely with Service to get started this year. Angelou said the Morse Road Columbus project is shown just as an enhancement; reason it is not more. Wetherholt said it falls into the guidelines for an enhancement; there is an existing roadway there and this project changes it from 2 lanes to 3. Angelou said I think it is more than an enhancement because of the traffic there; will there be a bottleneck. Wetherholt said this project goes from the roundabout with 3 lanes up to Trellis/Underwood Farms signal; the original project did not go that far; we have been trying to get Columbus for the last 8 years to pay attention to this section of road; their response is it is TIF funding on their development area; their tax increase to make the TIF work has not yielded enough money to do that; has yielded enough to do a portion; Gahanna is adding a small amount of money and continuing to the intersection. Angelou said the area between Hamilton Road and that goes from 4 lanes down to 2 then would go out to 3; I asked before what would it take to continue it. Wetherholt said it was a lot of money. Andrako said this has a Phase 1 and 2; that would be in Phase 2; it was millions of dollars. Wetherholt said it has no date because they can't predict the growth of the TIF. Angelou said I am concerned about the growth and the bottleneck. Wetherholt said we have to pay for it or wait for Columbus. Jolley said I agree with Angelou; are there any cost savings to be realized in ramping up and down to do this as one project instead of two. Wetherholt said probably; more than nothing and less than 10%. Jolley said what if we would only widen the Gahanna side of the road. Wetherholt said it would be the same; over a million dollars no matter who does it. Angelou said what about the culvert. Wetherholt said the culvert is on the section we are looking at in the current project. Larick said in this section there are a couple of items on pools; also in the next section; prudent to do an assessment of the pools for an overall plan of what we want to do with the pools. Collins said the next step is a feasibility study; looks at what we have, what the demands and costs and potential revenues are; we wanted to get the Parks Master Plan done and have that step us into a feasibility study. Larick said what is the likelihood of getting that done before we have to put money into the Gahanna Swim Club. Collins said don't know; staff will use everything they have to preserve the Swim Club this winter; don't know what will happen over winter; nice to have the study in place by Spring; don't know if that pool will operate next Spring; reality is a feasibly study and a plan for a new pool will take time and the earliest is 2014. Samuel said isn't the Swim Club the most used. Collins said absolutely; membership numbers include both pools and is at 4500. Samuel said why is it a priority 2 rather than a 1; the front pool and facilities are a disgrace. Collins said I agree with you, but the health safety and welfare of the City would not be affected if the pool closed; that is why it is a 2; there was additional discussion on the newer pool located there and the issues associated with if it could safely remain open. Angelou said the money shown here then is for an aquatic center. Collins said yes for an aquatic complex; the building, rest rooms and whatever pool winds up being recommended; the number used is an average based on what nearby communities have recently spent. Jolley said to clarify, it would take closing the pool down for an entire season in order to rebuild the front pool. Collins said we don't know that; we have not sat down and looked at a plan; Westerville did almost the same thing and it took 11 months but they have done very well the last 2 seasons. Angelou said the Mill Race Bridge has erosion due to high water; would concrete as City of Gahanna Page 8 Committee of the Whole Meeting Minutes September 24, 2012 proposed originally been a solution for this. Collins said depends on how it would have been designed if the concrete went up the banks or not; we have talked about cleaning it out and adding concrete as a base; when you put a park in the middle of moving water, it is always going to need this; the erosion is going to happen and we will have to continually plan for it; it is an investment that has paid off. Euton said the natural habitat is more economical and more sustainable than a concrete channel would be; the concrete would not last forever either; this bridge is a different class from what is there today. Renner said next is priority 2 capital projects. Angelou said would these proposed lights into Academy Park be better than what is there already. Collins said absolutely; we have been working to become more neighbor friendly; like installing additional parking or screening so the impact of the park is not so severe; has paid off; current lights were donated and cause a lot of light pollution; new lighting designed to be more efficient and give us better control; have timer controls and can we can track costs to pass on to users. Jolley said would like to discuss signage in general; coming off 670; do we have any plans to make a statement to that main entrance to Gahanna. Jones said we have had plans in the past with Bird Houk now OHM to have Citywide gateway entry features which we have seen happen on Hamilton Road; scaled back because of the number of community entryways we have; this request is for the OCT district because we can identify a funding stream for this site; it is a priority for my department as we can identify funding streams; like coming in Johnstown Road when you reach Gahanna where Niagara will be located we want to make sure people know that. Jolley said would like us to keep in mind what it looks like when you come into town; would like to keep it uniform and professional. Mayor said we have beautiful plans on the shelf; trying to implement them comes down to funding; welcome to come in and look at them. Larick said there are several items in here that refer to the Capital Improvement Fund; is that money that has already been put in place; general question but for items Buckles Tract infrastructure improvement, Carpenter Road culvert replacement, Central Park infrastructure, Detroit Street rebuild, and fiber optic expansion Phase 2. Franey said many are on the CIP. Teal said if they are on the CIP and the transfer of funds already took place, that is where those would be reflected; hope what ever we fund year to year, if it is accounted for in Capital improvements we would move the money into that fund so we can get a grasp on what those costs are; looking at the concept of General Government activities versus proprietary activities. Angelou said I have a question back in Priority 1; the Hamilton Road central which is Carpenter Road to US 62; it is the largest project in the book; $180,000 for the design; then it is $520,000 and it will be done in 2016; are the plans done for this. Wetherholt said ODOT has plans in phase 1 design; we are within months of having a more detailed estimate where you can see the impact on individual properties; start to develop right of way purchases; starting to look like plans we can look at and understand. Angelou said back in 1996 we as a City said it should remain residential area; felt 4 lanes would not do that; do we have any say on this. Wetherholt said we have had our say and have told them what it is going to be; we spent 10 years on the questions; had public involvement meetings and studies; the county engineer is participating in this with us; he was roasted for not studying the 3 lane option; most of the complaints involving residents was about what was going to happen on the west side of Hamilton Road; that property was bought by Stonehenge Company; they planed to turn it into multifamily; residents said ok since it is not commercial; did not want big box stores; made the proposed roadway acceptable; additionally about 1/3 of the area was purchased by the City of Gahanna; now is park property with a City of Gahanna Page 9 Committee of the Whole Meeting Minutes September 24, 2012 retention basin; the area will probably stay single or multifamily residential; medians don't work here because it is not a long stretch of road; only work if it is no left turn; we can accommodate that with roundabouts on either end; so everyone liked the 5 lanes then best and we received federal funding so this is what we are going with. Jolley said don't we still have roundabouts in the design. Wetherholt said yes we do; at Clark State there would have been back up over the bridge; so that would have had to be replaced; the roundabout has a higher through put, less congestion, less delay, than signalizing the intersection; for moving the traffic the roundabout works better; the one at the Northeast School has several purposes; enables them to exit their buses in all directions, and controls the ingress and egress for the west side when it is developed; it is also a traffic calming device. Jolley said what about Carpenter Road. Wetherholt said there are special provisions for it to come out; there will be a wider lane for them to pull out into the roundabout; it is incorporated as best it can be. Angelou asked the size of the roundabouts. Andrako said this is a double lane roundabout. Renner said we have had good dialogue; can stop for tonight and we will pick up the discussion at the next committee meeting. Wright said we need a cut off time for emails. Mayor said no later than Wednesday, October 3 so we can respond; Braun will be the contact point. Recommendation: Return to Committee of the Whole on October 9. Meeting Adjourned. Della Brandenberger, Reporting City of Gahanna Page 10