Committee of the Whole

Office of the Clerk of Council City of Gahanna 200 South Hamilton Road Gahanna, Ohio 43230 Meeting Minutes Committee of the Whole Stephen A. Renner, Chair, Karen J. Angelou, Ryan P. Jolley, Thomas R. Kneeland Brian D. Larick, Jamie Leeseberg, Michael Schnetzer Kimberly McWilliams, CMC, Clerk of Council Monday, March 9, 2015 7:00 PM Council Committee Rooms ITEM - From Director of Parks & Recreation 1. Leon Younger - Parks & Recreation Master Plan Update Director of Parks Tony Collins presented the updated comprehensive Master Plan which began in 2006 to each member of Council. This plan guided the resources and plans of the past ten years. The majority of the recommendations of that plan have been accomplished. Putting the plan together was a citizen based effort. Mr. Eric Miller has implemented a special task team which will oversee the implementation of the Master Plan. This team will continue to work on the strategic initiatives of the City addressing future issues of the plan. Also in attendance were the members of the Master Plan Implementation Team, as well as Parks and Recreation staff. Going forward the team will work on evaluations and future recommendations. Mr. Collins introduced Mr. Leon Younger, Project Consultant of PROS Consulting. Mayor Stinchcomb made an inquiry regarding the role of the consulting company. Mr. Younger reported that he was responsible for the application and implementation of the plan. This process focused on future Business projections. Surveys were presented to 2000 households;38% of Gahanna residents participated; very high number. PowerPoint Highlights: Mr. Younger elaborated on the importance of the Vision of the Master Plan. Citizen survey result numbers were presented with special emphasis on the use of parks and facilities. · 78% of Gahanna City residents visit the parks. · 93.5% of the parks are in reasonably good working condition. There is good maintenance of the parks. · Residents enjoy trails and partnerships with the businesses in the community · Residents are satisfied with the location of the parks and feel relatively safe when attending · They feel that City Hall provides strong leadership Needs City of Gahanna Page 1 Committee of the Whole Meeting Minutes March 9, 2015 · More space is needed for sport facilities · The City of Gahanna websites need to be updated · Clarity is needed for the plans and goals for the City of Gahanna · Communication could be improved · Clarity on how the system is funded Tourism is to become a core goal and after school programs are increasing. Parks and Recreation infrastructure updates were explained. The level of Service Standards were highlighted. Mr. Younger explained that a balance system (or service functions) will address the unmet needs of the City. He also discussed the changes in detail when explaining locations on the community park map, with the individual parks being discussed according to facility, amenities, and priority ranking. Community specific events have received positive feedback from the community. Key recommendations were highlighted such as recreation and programing. The Guiding Principle and Objectives were emphasized once again, which will continue to be the catalyst for the city’s focus on Best Practices. The 15 City metrics review demonstrated the City’s systemic efficiency with the priority being positive economic outcomes. Some of the metrics included operation and efficiency, the ability to implement cost recovery for services where appropriate, productivity, and customer service. In conclusion, Mr. Younger stated that the city has a very committed staff and he is certain that the city is on track with the commitment to the Master Plan as well as broadening the funding base. Mr. Younger answered questions regarding his presentation. Questions were asked by Council Members Karen Angelou and Brian Larick pertaining to the planning process which Mr. Younger explained. Mr. Renner asked what the most important issue to residents was. Younger answered that the survey revealed residents would like more planned community events. Mr. Renner asked if partnering with the school system to expand facility availability for such events was feasible. Younger said there is only a 20% availability of those buildings at a maximum of two hours for each event. Tony Collins, Director of Parks and Recreation, explained the Cost Recovery section of the plan. He also noted that the use of school buildings for school related special events is increasing. Mayor Stinchcomb thanked Mr. Younger and PROS Consulting for their work and the presentation. Mr. Collins reported that this plan will be implemented over a two year period. The cost of the study and plan was $37, 00.00. This is the plan that will be implemented over the next five years. City of Gahanna Page 2 Committee of the Whole Meeting Minutes March 9, 2015 RECOMMENDATION: 1st Reading; Back to Committee ITEMS - From Clerk of Council 2015-0059 Clerk of Council Supporting Documents 1. Liquor Permit Transfer - Gahanna Lanes Jamie Leesburg, Committee Chairman, asked Jayme Maxwell, Deputy Council Clerk, for any supporting documentation regarding the matter. Maxwell reported that it is a stock transfer of a D5 Liquor permit for Gahanna Lanes. There were no objections raised by the Police Department. A motion resolution was requested. There were no objections. RECOMMENDATION: Motion Resolution, Consent Agenda 2. Council Appointment to Records Commission - Rick Duff Maxwell presented a request for a Motion Resolution for Council’s appointment to the Records Commission of Rick Duff. This is a three year term. Larick asked if this was an staggered term; was this a new three-year cycle, or a continuing one. Shane Ewald, City Attorney, answered the appointment will begin retroactive back to January 1, 2015 through December 31, 2017. There were no other questions. RECOMMENDATION: Motion Resolution, Consent Agenda Jeannette Jarrett, Reporting City of Gahanna Page 3