Committee of the Whole

Office of the Clerk of Council City of Gahanna 200 South Hamilton Road Gahanna, Ohio 43230 Meeting Minutes Committee of the Whole Stephen A. Renner, Chair, Karen J. Angelou, Ryan P. Jolley, Thomas R. Kneeland Brian D. Larick, Jamie Leeseberg, Michael Schnetzer Kimberly Banning, CMC, Clerk of Council Monday, September 14, 2015 7:00 PM Council Committee Rooms CALL TO ORDER Chair Renner called the meeting to order at 7:00 p.m. Additional Attendees: Shane Ewald, Zac Guthrie, Dottie Franey, Rob Priestas, Kim Banning, Niel Jurist, Chief Dennis Murphy, Anthony Jones, Joann Bury, Rory Gaydos, Jennifer Teal, Mayor Stinchcomb, Bobbie Burba, Diana Redman, Press. Present 6 - Thomas R. Kneeland, Brian D. Larick, Jamie Leeseberg, Karen J. Angelou, Stephen A. Renner, and Ryan P. Jolley Absent 1 - Michael Schnetzer UPDATE FROM THE GAHANNA CONVENTION & VISITORS BUREAU (CVB) 1. Laurie Jadwin Laurie Jadwin thanked the Council and Mayor for the chance to give an update; annual meeting was in March; shared information on what was coming up in 2015; primary mission is to market and promote Gahanna; going into 2015 wanted to expand marketing efforts; are already seeing the results from those efforts; have distributed over 10,000 visitor guides; leads went out to 46 states and people were responding; now are able to track the leads; guides have also been distributed throughout travel points in Ohio; this does not include guides that were downloaded from the website; secured the publisher for the 2016 year; hope to have that in hand mid-to-late January; in May, worked with Fox8 News and Gahanna was featured; there have been visitors in the office every week since that aired; happy to see the instant effort; it was free publicity; that piece will re-run several times throughout the year; in June we welcomed 100+ ladies who did a "girls day out" in Gahanna; put together an herbal group at the herb center; a car show was at the Golf Depot this past weekend which brought international travelers into the City; still trying to dig at sports tournaments; this past weekend there was a team from Canada staying in our hotels and they were given information about the City; upcoming there will be a conference; OACVB will be back in Gahanna City of Gahanna Page 1 Committee of the Whole Meeting Minutes September 14, 2015 in November; September 28 there will be a group tour from Missouri; will be held at the golf course clubhouse; event will generate revenue for the City; in November there will be a group here staying in our hotels and possibly the conference at Creekside; also have the Holiday Lights coming up; it is 6 weeks of programming; many new and fun things planned for this year; last year there were expanded offerings around the parade; many were surprised about the outcome they received; Jadwin showed the "Holiday Lights Celebration - Gahanna, Ohio" YouTube video that was used as a promotion; had great feedback last year; this year the CVB wants to extend the activities and have economic growth; will have an increased number of arts and crafts activities, will have activities such as the touch-a-truck, mascots involved, schools and churches involved, food vendors, holiday craft vendors, holiday "selfie" stations; hopes people will use the #gahannaholidaylights hashtag to draw in more advertisement; when the sun goes down Santa will come through the streets; everything that existed last year will still be there; this is something nobody else is doing; hopes it markets and promotes Gahanna; said we are here to help residents and all our services are free; we each know someone who is planning an event; when you connect the CVB with them, funds are reinvested back in the community; Renner said he appreciates the energy and enthusiasm Jadwin brings every time she presents; Leeseberg asked the date; Jadwin said Sunday, November 22; businesses liked that it was not on black Friday and would bring in business another date. ITEM FROM THE DIRECTOR OF DEVELOPMENT 1. Economic Development Strategy Executive Summary Document Jones passed around an Executive Summary that was recently prepared; two-page document that best summarizes the plan; have had good feedback; nearly 40 were handed out last week at the Chamber event; there were a lot of questions about marketing and generating businesses; a meeting is scheduled tomorrow night at City Hall from 5:30-7:30 p.m.; will be for public dialogue about the plan; a public hearing is scheduled for next Monday; have also met with some businesses who have seen the scenario; had good discussion about the plan; some concerns were the businesses being too close to the new roadway; explained that it is a concept and the road plan is to help with the traffic congestion; they recognized their efforts were valid; overall the feedback has been good so far; open to any questions or comments on the plan. Public Hearing Scheduled: Monday, September 21, 2015 at 7:00 p.m. in Council Chambers. 2015-0185 Development Supporting Documents City of Gahanna Page 2 Committee of the Whole Meeting Minutes September 14, 2015 ITEMS FROM THE DIRECTOR OF FINANCE 1. Capital Needs Assessment The Capital Needs Assessment was passed out in a binder to each Council member; will not review each project in detail; went over the differences we are seeing with this years Capital Needs Assessment packet; goal from a staff standpoint is to answer any questions; will be prepared on September 28 to answer questions; next step is to use this as an inventory for the 2016 budget; will use this as a guide in prioritizing the budget; have pointed out when the needs impact the Parks Master Plan or the Economic Development Plan; Larick stated that each year this improves; Angelou asked what the total would be if all would be added up; Teal said they are organized in each spreadsheet by priority; said she can send that number out tomorrow; Kneeland confirmed we will go further into this at the next Committee meeting; Teal said we will respond to questions instead of review each project page-by-page. 2. Strategic Plan Amendments Teal said requests an amendment to ORD-0094-2015 to include a scope; will include 4 additional public meetings; the creation of a public outreach meeting; and also added two Council work sessions. See discussion below. RECOMMENDATION: Amend by Subsitution, Regular Agenda. 3. Motion Resolution - Additional funds to cover planning next proposal changes Teal said this is to accommodate the funds needed for the updated scope from the amendment of ORD-0094-2015. Angelou said MORPC will have a Strategic Plan and planningNEXT will be involved; Jolley said the revised scope looks better than what was previously seen; appreciates breaking things up by wards. RECOMMENDATION: Regular Agenda. 2015-0182 Finance Supporting Documents ITEM FROM COUNCIL City of Gahanna Page 3 Committee of the Whole Meeting Minutes September 14, 2015 1. Appointment of Tom Weber to the Community Reinvestment Area Housing Council Board (CRAHC) Kneeland said this is for the CRAHC Board appointment; Tom Weber has been in this position for years; they only meet once a year; recommends Tom Weber so Development can move forward with their upcoming review; will be a motion resolution. RECOMMENDATION: Consent Agenda. ADJOURNMENT: 7:43 p.m. Kayla Holbrook, Reporting City of Gahanna Page 4