Committee of the Whole

200 South Hamilton Road City of Gahanna Gahanna, Ohio 43230 Meeting Minutes Committee of the Whole Jamie Leeseberg, Chair Karen J. Angelou Brian D. Larick Nancy R. McGregor Brian Metzbower Stephen A. Renner Michael Schnetzer Kimberly Banning, Clerk of Council Monday, April 24, 2017 7:00 PM Council Committee Rooms CALL TO ORDER Chair Leeseberg called the meeting to order at 7:00 p.m. Present 7 - Brian Metzbower, Nancy R. McGregor, Karen J. Angelou, Stephen A. Renner, Brian D. Larick, Jamie Leeseberg, and Michael Schnetzer UPDATES FROM THE FIRE DEPARTMENTS - 2017-0097 Mifflin Township Chief Kauser provided an update from March; slight uptick in runs; had a structure fire almost every day across the region in the month of March; averaging about 40 runs a shift; put medic 131 in service on April 19; on April 6, said they were not involved, coincidence that all three engine trucks transported to St. Ann's and caught inside the tape; April 8 was their most significant run; was a well advanced fire; response time was 4 minutes; no updates on the building across the street; working with City administration on preliminary thoughts and discussions; more activity to come in May; gave an update on the CPR training available; launched community paramedic program; the Opiate Town Hall was for awareness; have been monitoring this for several years; time for community discussion. - Jefferson Township Chief Shull said trustees approved hiring of three additional full time firefighters; promoted a new Lieutenant; part of their succession planning; anticipate several retirements coming in the next few years; planning to have the experience; currently planning for the department's 50th anniversary this fall; getting close to the joint console project; have been working with Gahanna Police on this project; all hardware has been delivered; installation started last week City of Gahanna Page 1 Committee of the Whole Meeting Minutes April 24, 2017 at the PD; will start this week at MECC; Lieutenant Murphy has been great in assisting; getting to the time of the year for two wheels; the YMCA has been a big advocate of bike safety; May is Bike Safety Month; more than half a million injuries reported to the hospital each year; ranking second, only to basketball injuries; see a lot of people out without helmets on; more information is available at www.nsc.org. 2017-0101 Jefferson Township 4-24-17 UPDATE FROM THE DIRECTOR OF PUBLIC SAFETY 2017-0085 March 2017 Public Safety Report to Council Mark Thomas said a report copy was provided; last month there were 449 9-1-1 calls; several types of reports were taken; there were 18 narcotic related offenses; 63 motor vehicle accidents last year with 17% injury; 270 accounts for 37% of crashes; March crashes were down 10% from last year; we were able to send out 140 false alarms resulting in $6K in fees; said a presentation was given by the Deputy Chief on the Police Departments Customer Service base; all members of the Division will see that soon; Metzbower asked when we see a decrease in crashes, do we go through and see why we think there may be a decrease; Thomas said will look into and try and get an answer; believes it could be from stepped up enforcement; the Highway Patrol has also stepped up visibility; Larick asked about the calls for service, are the 9-1-1 calls included; Thomas said yes; Larick asked what the others are for, the type of calls; Thomas said could be complaints of someone speeding down street, locked out of car, suspicious cars or people, skateboarders, a wide variety; Angelou asked about the fatality, was it a resident; Thomas said yes, one was. ITEM FROM THE CHIEF OF POLICE ORD-0029-2017 TO AUTHORIZE THE MAYOR TO ENTER INTO CONTRACT WITH THE GAHANNA-JEFFERSON SCHOOL DISTRICT FOR THE PROVISION OF SCHOOL RESOURCE OFFICERS TO THE GAHANNA-JEFFERSON SCHOOL DISTRICT FOR THE 2017-2018 SCHOOL YEAR. Chief Murphy asked to enter into contract for the School Resource Officers; they pay half, we pay half. RECOMMENDATION: Consent Agenda. ITEM FROM THE CITY ENGINEER SR-0001-2017 TO DECLARE THE NECESSITY AND INTENT TO APPROPRIATE City of Gahanna Page 2 Committee of the Whole Meeting Minutes April 24, 2017 CERTAIN REAL ESTATE AT 319 JAMES ROAD FOR SANITARY SEWER SERVICES. Priestas said this is a request for sanitary sewer system; has been ordered by Franklin County Board of Health; have expressed financial hardship; this is typical; Schnetzer asked if this follows the property; Priestas confirmed; McGregor asked how many others on James Road are not; Priestas said 19-20 properties in the area; working on Price Road Phase II, which will extend; they will have to tie in, may offer an assessment; McGregor asked if available, is it required; Priestas said yes; Metzbower asked if the tap fee is like a mini TIF; Priestas said is a one-time fee; not going to generate any revenue; Leeseberg said they will get a bill for their usage; Larick asked about the existing sewer, is that the only one that has expressed interest; Priestas confirmed; said it is on the west side of the road. RECOMMENDATION: Consent Agenda. DISCUSSION: Kneeland added that Anthony Jones and himself will be presenting to Chinese students this week; said we are always asked to talk to these students; thought the material from what we really did when we visited China recently would be relevant; also a group wants to talk about a sister-city partnership; the Chinese students will be in Chambers at 12:45PM on Thursday; Angelou confirmed COTA is tomorrow night. ITEM FROM THE DIRECTOR OF PUBLIC SERVICE ORD-0030-2017 SUPPLEMENTAL APPROPRIATION - Insurance Claims Proceeds. Franey said quarterly we bring forward a request for insurance claims; do not have any auction money at this time that we typically ask for; would like these funds transferred back. RECOMMENDATION: Consent Agenda. COMMITTEE REPORTS - no action required. 2017-0084 Committee Reports - April 24, 2017 Barr said he provided a written report; includes an update on McCutcheon Road and the VFW purchase; here to answer any questions; the VFW purchase is on track; expect a late June, early July closing on that; will be additional information with OHM doing pre-engineering services; will bring those when they are ready; Leeseberg confirmed Arbors Day is Thursday; Larick asked about the floodplain at VFW park, there was discussion around the fields that City of Gahanna Page 3 Committee of the Whole Meeting Minutes April 24, 2017 are used by St. Matthews, is that discussion or a tentative agreement; Barr said needs to research to get more information; not sure where any documents or files are at this time; there is an ongoing process for who he needs to speak to; Angelou said believes it should be archived; Ewald said have not found that; Kneeland said may have been verbal; Barr said will check with St. Matthews; Teal said agreements about maintenance and use have not been located; Ewald said we can put a portfolio of all the documents together for Council; Larick said the overall project should encompass the full space and should be handled in tandem; Metzbower asked about the timeframe and the agreement; Barr said late June, early July; Ewald said will have it to Council next month. ADJOURNMENT 7:29 p.m. City of Gahanna Page 4