Parks & Recreation Board

200 South Hamilton Road City of Gahanna Gahanna, Ohio 43230 Meeting Minutes Parks & Recreation Board Wednesday, November 14, 2018 7:00 PM Finance Conference Room A. CALL MEETING TO ORDER Franzmann, Chair called the November 14, 2018 Parks & Recreation Board meeting to order at 7:04p.m. at City Hall. B. ROLL CALL Present: 7 - Eric Miller, Andy Piccolantonio, Jan Ross, Ken Shepherd, Daphne Moehring, Cynthia Franzmann and Chrissy Kaminski C. APPROVAL OF MINUTES Motion was made by Shepherd, seconded by Ross, to approve the minutes from the October 10, 2018 meeting. The motion carried by the following Vote: Yes: 7- Miller, Piccolantonio, Ross, Shepherd, Moehring, Franzmann and Kaminski 2018-0203 PR minutes 10-10-2018 D. ADDITIONS OR CORRECTIONS TO THE AGENDA Barr added Old Business - Fees which will be discussed after all business has been completed. E. HEARING OF VISITORS F. OLD BUSINESS a. Fees/rates Barr stated that at the October 10, 2018 Board meeting the Board recommended new fees for the 2019 season; since that time Council has requested a recommendation for increased revenue and to cut cost for the department. Barr shared a proposed draft of new fees for memberships, rentals, and camps. See attached recommended new fees for memberships, rentals, and City of Gahanna Page 1 Parks & Recreation Board Meeting Minutes November 14, 2018 camps. Aquatic Membership Fees The Board reviewed the fees for Aquatic membership and the early bird discount. After much discussion the Board made recommendations for new fees for the Aquatic memberships and a 10% discount until April 30, 2019 for a early bird discount. Motion was made by Moehring, seconded by Kaminski, to approve the proposed Aquatic membership fees as discussed. The motion carried by the following vote. Yes: 7- Miller, Piccolantonio, Ross, Shepherd, Moehring, Franzmann and Kaminski Outdoor & Indoor Shelter, Senior Membership, and Camp rates Barr presented a proposed draft of rental rates. The Board discussed the weekly, peak, non-peak, resident and non-resident outdoor/indoor rental rates, Senior membership rates and camp rates. After much discussion the Board made recommendations for new outdoor/indoor rental rates, Senior membership rates and camp rates. There will be no early bird discount for camp, still offered will be one free week of camp when registering for all the weeks. New rates attached. A motion was made by Miller, seconded by Franzmann, to approve the presented Oudoor/Indoor Rental Rates, Senior Center Membership rates and Camp fees. The motion carried by the following vote: Yes: 7- Miller, Piccolantonio, Ross, Shepherd, Moehring, Franzmann and Kaminski G. NEW BUSINESS a. Camp Update - Sarah Mill Sarah Mill, Youth & Family Programs Supervisor shared an overview of Summer Camp and revenue comparisons for the last three years. Document attached. 2018-0217 Camp Update 11-2018 City of Gahanna Page 2 Parks & Recreation Board Meeting Minutes November 14, 2018 b. Aquatic Update - Scott Hayden Scott Haden, Aquatics Program Supervisor shared an overview of the Aquatic revenue comparisons for the last five years. Document attached. 2018-0213 Aquatic update 11-2018 c. OPRA Awards Stephania Bernard-Ferrell shared that the Ohio Parks & Recreation Association (OPRA) has annual awards. The department submitted several proposals and received: 3rd Place - Marketing Innovation Project - Shine with Parks & Rec. The project was for our seasonal employment recruitment (aquatics and camps). Department staff worked with the Marketing Team, HR team and the High School Graphic Design Class. 2nd Place - Historical & Cultural Arts - All of Us: A Life's Project. The Senior Center partnered with the High School drama students who interviewed Senior Center members then the drama student presented a play on the life of the Senior they interviewed. This was a great opportunity for the students to interact with Seniors in the community. Outstanding Youth Leadership Award Winner - Ella Oswalt for the Nature Play area project at Woodside Green Park. H. CORRESPONDENCE AND ACTIONS None I. DIRECTOR'S REPORT Barr shared department updates from the last month and stated that the Creepside Festival had a good turn out even with the bad weather. The concrete deck and boardwalk below Creekside Cafe was replaced by Marty White and his facilities crew. Report attached. 2018-0207 Directors Report 11-14-2018 J. COMMITTEE REPORTS a. Bicycle & Trail Advisory Committee (BTAC) City of Gahanna Page 3 Parks & Recreation Board Meeting Minutes November 14, 2018 Barr shared the meeting was the week prior, the committee was updated on the BWT Section 8. The committee continues working with GPD on getting bikes that are recovered and not claimed. BTAC repairs the bikes and donates them to GRIN. b. Gahanna Active Senior Advisory Committee Barr shared that after the first of the year senior programming will begin on Tuesday and Thursday evenings. 2018-0202 ASAC Minutes 9-26-2018 c. Natural Resources Advisory Committee None d. Veteran's Advisory Committee Shepherd shared the ceremony was very well attended. K. POLL MEMBERS FOR COMMENT Piccolantonio stated he understands that the tax increase didn’t pass and it causes trouble for the city in general; but the Parks & Recreation Department is one of or is the best run departments in the city; the department runs a lean budget while still providing a service to the community; we are now nickel and diming the community that goes to the pools. a. Gahanna Parks & Recreation Foundation No quorum for the October Foundation meeting. b. School Board Report Moehring shared that Stephanie Loucka has been hired as the new director of human resources. Progress is taking place on the new Lincoln Elementary design. L. ADJOURNMENT There being no further business of the Board the meeting adjourned at 10:00pm. City of Gahanna Page 4 Parks & Recreation Board Meeting Minutes November 14, 2018 APPROVED by the Parks & Recreation Board, this day of 2019. Eric Miller City of Gahanna Page 5