Parks & Recreation Board

200 South Hamilton Road City of Gahanna Gahanna, Ohio 43230 Meeting Minutes Parks & Recreation Board Donna Simmons, Chair Chrissy Kaminski, Vice Chair Kevin McGinn, Secretary Sue Horn Eric Miller Jan Ross Ken Shepherd Nichols Butler, Clerk Wednesday, June 8, 2022 7:00 PM Gahanna Senior Center 480 Rocky Fork Blvd. A. CALL MEETING TO ORDER Simmons, Chair called the June 8, 2022 meeting to order at 7:00pm. The Agenda was published on June 3, 2022 B. ROLL CALL Present: 4 - Donna Simmons, Eric Miller, Kevin McGinn and Jan Ross Absent: 2 - Chrissy Kaminski and Ken Shepherd Staff in attendance: Stephania Bernard Ferrell, Director, and Nichole Butler, Clerk C. APPROVAL OF MINUTES 2022-0171 Parks Board Meeting Minutes 5.11.2022 A motion was made by Miller, seconded by Ross,that the Minutes be Approved. The motion carried by the following vote: Yes: 5- Simmons, Miller, McGinn, Ross and Lofton Absent: 2- Kaminski and Shepherd D. ADDITIONS OR CORRECTIONS TO THE AGENDA E. HEARING OF VISITORS City of Gahanna Page 1 Parks & Recreation Board Meeting Minutes June 8, 2022 F. OLD BUSINESS Master Plan Update Ferrell states that PROS Consulting is doing a lot of behind the scenes work currently before the survey is released. The hard copy is to be mailed this week. The virtual survey will be published 2 weeks after the hard copy is mailed. Ferrell states the recreation team is evaluating the programs from 2018-current and compiling all information of programs offered and enrollments to evaluate the lifespan of the program offerings. Ross asked if the hard copy survey would also go to the Jefferson Township Gahanna residents. Ferrell states that the paper survey will only going to Gahanna residents, the virtual survey is available to everyone and while the survey is anonymous, there is a way to track where the survey comes from. Ferrell also states that the city marketing team is prepared to do an advertising campaign to advertise the survey. McGinn asked if there is an anticipated return rate on the surveys. Ferrell states that other cities have averaged around 60 percent. G. NEW BUSINESS Big Walnut Country Club Simmons states that she attended a meeting regarding honoring the Big Walnut Country Club’s 95th anniversary. A historical marker will be installed at Friendship Park and a dedication will take place on September 16th 2022. Simmons stated that in addition, the committee would like to being a campaign to raise funds for a statue of Nimrod Allen, which will also be installed at Friendship Park. New Board Member Orientation Simmons states that she would like for there to be more to the onboarding process to the Parks and Recreation Board. Ross states that she will send what she has previously prepared on this topic. The board after discussion, stated that they will gather their ideas for onboarding and get them to Nichole Butler to compile. H. CORRESPONDENCE AND ACTIONS I. DIRECTOR'S REPORT Ferrell mentioned that the pickleball courts at friendship park are open. City of Gahanna Page 2 Parks & Recreation Board Meeting Minutes June 8, 2022 She mentioned that 612 pool memberships had been sold so far from December of 2021. Simmons asked if the membership numbers are expected to go up. Ferrell confirmed that the membership numbers are expected to go up. Ferrell updated that the Department has hired the Recreation Coordinator II position for Events. Chelsea Heppert is expected to start Monday June 13 and she comes to us from the Columbus Zoo. The Recreation Coordinator II - Senior Center has been reposted as it has been offered three times, also declined three times. The Parks division has a new General Maintenance worker, Aurelio Dismuke. The city also has a new Horticulturist, Miranda Gessner. Ferrell also mentioned that the fireworks for the City are July 1st. 2022-0172 Director's Report 6.6.2022 J. COMMITTEE REPORTS i. Bicycle & Trail Advisory Committee (BTAC)- NONE ii. Gahanna Active Senior Advisory Committee (GASAC)- NONE iii. Natural Resources Advisory Committee (NRAC)- NONE K. POLL MEMBERS FOR COMMENT ii. School District Update Lofton stated the construction to begin the take down of the previous Lincoln Elementary will begin the third week of June. There will be a smaller fenced area that they will place the bricks so that anyone who went to school there or wants one can take a brick. Lofton also stated that tennis will move to the Blacklick sports complex in spring of 2023. There will also be 3 multipurpose fields in Blacklick, 2 regular fields and 1 turf field. iii. Veteran's Advisory Committee- NONE i. Gahanna Parks & Recreation Foundation Ferrell states that the Foundation has approved an additional $5000 for recreation program scholarships for 2022. City of Gahanna Page 3 Parks & Recreation Board Meeting Minutes June 8, 2022 L. ADJOURNMENT City of Gahanna Page 4