City Council

Minutes of the Special Meeting of the Gallup City Council, City of Gallup, New Mexico, held at the El Morro Events Center, 210 South Second Street, at 10:00 a.m. on Wednesday, May 3, 2017. At such meeting, the following were present, constituting a quorum: Mayor: Jackie McKinney Counci lots: Linda Garcia Allan Landavazo Yogash Kumar Fran Palochak Also present: Maryann Ustick, City Manager George Kozeliski, City Attorney The Mayor and Councilors conducted a Work Session to review and discuss the following Topics: 1. 5-Year Capital Improvement Plan Maryann Ustick, City Manager and Stan — Henderson, Public Works Director Mr. Henderson provided a power point presentation on the proposed Community Improvement Plan (CIP) budget for Fiscal Year (FY) 2018. A copy of the power point presentation is attached hereto, marked as Exhibit A and made a part of these official Minutes. 2. Proposed Fiscal Year 2018 Budget Maryann Ustick, City Manager and — Patty Holland, Chief Financial Officer Ms. Ustick presented a power point presentation on the proposed budget for FY 2018. A copy of the power point presentation is attached hereto, marked as Exhibit B and made a part of these official Minutes. Ms. Ustick and Department Directors answered questions posed by the Mayor and Councilors. There was no official action taken by the Mayor and Councilors during the Work Session. There being no further business, the meeting adjourned. ccLj Jackie McKinney, Mayor Approved 5/23/2017 I I x w RECOMMENDED COMMUNITY IMPROVEMENT PLAN BUDGET For FY 17-2018 CITY OF CITY OF GALLUP GALLUP As of 2$ April 2017 I x w RECOMMENDED FY 17-2018 BUDGET SUMMARY • General Department(s) = $ 373,000 • Parks n Recreation Department = $ 1,372,500 ‘ BILL • Public Safety Department(s) = $ 770,000 • Public Works Department = $ 2,817,500 • JU I Electric Department = $ 2,816,301 V • iU Water n Solid Waste Department = $14,233,850 TOTAL = $22,383,151 Includes $8,813,750 in Earmarked or Planned 3rd Party Funding  CITY CAPITAL OUTLAY COST DISTRIBUTION All City Funds General Funds I i • Fac/lnf/Utl Projects $10,662,401 $ 175,000 Sl).,h,fl • Equipment/Vehicles $ 2,907,000 $ 533,000 $13,569,401 $ 708,000 :::LLl Does NOT Include Earmarked or Planned 3rd Party Funding I © RECOMMENDED PROJECTS FOR GENERAL SERVICES et al 1. Customer Waiting Area Renovation = $ 50,000+ lEN 2. Main Library Entrance Reconstruction = $ 35,000+ 1SF 3. North Side Neighborhood Ctr Repairs = $ 75,000+ 1SF 4. Y Ton 4x4 Pick-Up Truck = $ 32,000 (EQ) IGF 5. Desktop Computer Replacements = $ 66,000 (EQ) IGF 6. City Voice/Data Network Upgrades = $ 15,000 (EQ) IGF $273,000 F I >< RECOMMENDED PROJECTS FOR P&R DEPARTMENTIPARKS 1. City Landscaping n ROW Drng Impr = $ 50,000+-i- I SF 2. Picnic Shelter Reconstr n Additions = $ 50,000+-i- I SF 3. Sky City Park Wall Reconstruction = $ 10,000+ I SF 4. Sports Complex Artificial Turf Field Inst = $165,000 (Dsgn) I SF 5. 1-Ton Dump Truck w/ Plow = $ 92,000 (VH) I GF 6. John Deere Riding Mower = $ 3Q,000 (EQ) I GF $397,000 I >< UI RECOMMENDED PROJECTS FOR P&R DEPARTMENTIRECREATION 1. Aquatic Center Swimming Pools Coating = $ 70,000+ I SF 2. Garcia Fitness Center Renovation & Additions = $ 50,000 I SF 3. Harold Runnels Building Roof Replacement = $ 402,500 I SF $ 522,500 A I I x LU RECOMMENDED PROJECTS FOR P&R DEPARTMENTICEMETARIES 1. West Side Cemetery Rehabilitation = $ 50,000++ SF 2. Front End Loader/Back Hoe = $110,000 IGF $160,000 -1- I x >< w RECOMMENDED PROJECTS FOR P&R DEPARTMENTIGOLF COURSE 1. Green And Fairway Repairs = $ 125,000+-i- IGF 2. Turf Utility Club Cars = $ 40,000 (EQ) I GF 3. Speed Seeder (Fairways) = 8,000 (VH) I GF $ 178,000 w I. I x Ui RECOMMENDED PROJECTS FOR P&R DEPARTMENT I RED ROCK PARK 1. Campgrounds Reconstruction = $ 50,000 (Dsgn) 1SF 2. Campsite Electrical Pedestals Rplcmnt = $100,000 1SF $150,000 I I x w RECOMMENDED PROJECTS FOR PUBLIC SAFETYFIRE DEPARTMENT 1. New Fire Engine = $ 50,000 fVH) I GF&3P 2. New Cardiac Monitors = $ 60,000 (EQ) Isp = $110,000 I co I x w RECOMMENDED PROJECTS FOR PUBLIC SAFETYIPOLICE DEPARTMENT 1. Public Safety Bldg Interior Renovations = $ 30,000 (Dsgn) I GE 2. Public Safety Bldg Fire Sprinkler System = $ 50,000+ I SF 3. Police Dept Vehicles Replacement = $120,000 fVH) I SF $200,000 I ‘1’ _jAa JI3 I I t—, RECOMMENDED PROJECTS FOR j. PUBLIC WORKS DEPARTMENT! 1. laxiway Pavement Maint & Rehab = $ 36,000 (Dsgn) I SF 2. Little Puerco Flood Cntrl Dam Close Out = $ 60,000 I SF 3. DI Coal Ave Alley Reconstruction Ph 1 = $100,000-i- I SF 4. DI Coal Ave Alley Reconstruction Ph 2 = $ 65,000 (Dsgn) ISF&EN 5. East Nizoni Blvd Reconstruction = $ 25,000 fDsgn) I SF 6. Ford Dr/Aztec Ave Concrete Pavement = $126,000 I SF 7. COOP M&O Neighborhood Streets = $ 40,000-H- ISF&3P I I x w RECOMMENDED PROJECTS FOR PUBLIC WORKS DEPARTMENT (Cont) 8. Sky City Roadway Reconstruction Ph 4 = $ 50,000 ISF&EN 9. West Jefferson Ave Reconstruction = $ 67,500 SF 10. Whole Block C&G Reconstruction = $350,000 1SF 11. Whole Block Sidewalk Reconstruction = $450,000 1SF 12. Case Loader/Backhoe =$ 90,000 fEQ) 1SF 13. Road Grader = $411,000 (EQ) I SF I I x w RECOMMENDED PROJECTS FOR PUBLIC WORKS DEPARTMENT (Cont) 14. Front End Loader = $ 155,000 fEQ) I SF 15. 4WD Pick-Up Truck = $ 35,000 (VH) I SF 16. Pick-Up Truck Attchmnts (Snow Removal) = $ 14,000 (EQ) I SF 17. 4WD Pick-Up Truck = $ 35,000 (VH) I SF 18. Pick-Up Truck Attchmnts (Snow Removal) = $ 14,000 (EQ) I SF 19. 4WD Pick-Up Truck w/ UtI Box & Tmy Lift =$ 55,000 fVH)I SF 20. Tandem Dump Truck Sander Box = $ 20,000 (EQ) I SF = $2,198,500 I— I LU ELECTRICITY RECOMMENDED PROJECTS FOR ]UIELECTRICDEPARTMENT 1. Electric Dept Vehicle Storage Bldg = $ 750,000 I EN 2. Capital Service Line Extensions = $ 168,100 I EN 3. Elec Distribution Sys M&R lmpr = $ 105,063 I EN 4. Feeder Loop Construction (Hospital) = $ 105,063 I EN 5. Fiber Optic System Construction = $ 55,000 I EN 6. LED Street Light Upgrades = $ 30,000 I EN 7. Substation Upgrade(Allison) =$1,200,000 lEN 8. IransformerRequirements =$ 126,075 lEN I x RECOMMENDED PROJECTS FOR JU ELECTRIC DEPARTMENT (Cont) Electric Meter Test Bench $ 45,000 (EQ) lEN = Three Reel W ire Trailer $ = 22,000 (EQ) lEN 11. Replace #203 One Ton Utility Truck = $ 70,000 (VH) lEN 12. Replace #215 One Ton Utility Truck = $ 70,000 (VH) lEN 13. Replace #221 One Ton Utility Truck = 70,000 (VH) lEN $2,816,301 IT I— I x w RECOMMENDED PROJECTS FOR JU SOLID WASTE DIVISION 1. New Hasler Valley Solid Waste Facility = $2,300,000 2. New Front Loader Refuse Truck = $ 280,000 3. New Side Loader Refuse Truck = $ 280,000 = $2,860,000 I >< w RECOMMENDED PROJECTS FOR / “ JU IWTR & WW DIVISION - 1. New 21” WW Line (Fr WWTP To Airport Wash) =$ 150,000 (Dsgn) lEN 2. New Influent Lift Station w/ Odor Control Sys = $ 290,000 (Dsgn) lEN 3. WW Collection System MnR Improvements = $ 250,000 lEN 4. WW Main Replacement (Fr Linda To Red Rock) =$ 13,500(Dsgn) lEN 5. WWTP DBO Capital Upgrades = $ 700,000 lEN 6. 16” WTR Line Rplcmnt (Fr Grndvw 1k To Park Sta) = $1,000,000 lEN 7. 16” WTR Line Rplcmnt (Fr 491 To Gibson PRV) = $ 110,000 fDsgn) lEN I x w RECOMMENDED PROJECTS FOR JU IWTR & WW DIVISION (Cont) 8. Maloney WTR Line Rplcmnt (Fr 2nd St To 7th St) = $ 35,000 (Dsgn) lEN 9. WTR Distribution System MnR Improvements = $250,000 lEN 10. WTR Line Replacement (NM 118 Btwn McK & Luis) = $ 72,600 (Dsgn) lEN 11. NGWSP Water Blending Feasibility Study = $150,000 lEN 12. Smartball Leak Detection Survey = $100,000 lEN 13. Hydraulic Chainsaw = $ 5,000 lEN 14. Hydraulic Jack Hammers = $ 5,000 lEN I I x w RECOMMENDED PROJECTS FOR JU IWTR & WW DIVISION (Cont) ReplacementHydraulicUnits =$ 12,000 lEN Water Meter Replacement =$ 60,000 I EN WlBackhoe Replacement =$ 80,000 lEN IL’ =$ I WI Service Vehicle Replacement 42,000 I EN I Ramjet Vactor Unit = $ 268,000 I EN WW Equipment Replacement = $ 80,000 I EN WWJettinglrailer =$ 80,000 lEN $3,609,250 I I w FY 17-2018 YEAR ONE FUNDING •CityGeneral Funds =$ 708,000 CitySpecial/Bond Funds =$ 3,438,500 • City Enterprise/Bond Funds = $ 9,422,901 • 3rd Party/Outside Funding 8,813,750 TOTAL FUNDING = $22,383,151 I I x U FY 17-2018-2019-2020-2021-2022 “FIVE YEAR” FUNDING NEED • City General Funds = $ 34,896,732 • City Special Funds = $ 22,749,780 • City Enterprise Funds = $ 39,346,225 • 3rd Party/Outside Funding = $ 63,725,000 TOTAL FUNDING = $160,717,737 I I x w COMMUNITY IMPROVEMENT PLAN FEEDBACK Questions • Discussion •Guidance I x w CITY OF GALLUP DRAFT FY 2018 BUDGET REVISIONS I x w FOCUS: GENERAL FUND )) Balanced General Fund Budget of: $29,221,471 (amount includes fund balance transfer for capital) General Fund Cash Reserves: $7,529,750 (26%) 2 Key Revisions from Draft Budget: General fund 1. Converted PT Rec Coordinator at LBM to FT ($13,359) 2. Added 5 police officer positions starting July 1 ($233,142). Funding 5 additional officers January 1, 2018 will be evaluated in December2017. 3. Proposed method for funding for these positions is shown below plus elimination of take home vehicles (except for Command and on-call officers) starting Jan. 1,2018. + Reduced Police Operating Budget by approximately ($195,000) including 01 + Reduced # of new Police Cars from 7 to 3 and moved cost ($120,000) to 1/4 % GRT Infrastructure tax fund. (Fund 312) 3 I Key Revisions from Draft Budget: W General Fund cont’d 4. Removed/reduced the following in General Fund Budget: + Reduced Equipment Maintenance by 7% ($1 6,235) in all GE depts. to better reflect projected actual expenditures for current year ($215,687) + Reduced Vehicle Maintenance for Vehicle Shop by $30,601 to better reflect projected actual expenditures for current year. ($244,399) 5. Restored Overtime to budgets that did not “roll” with payroll for draft budget ($1,185,234) 6. Increased Utilities Transfer from 8 to 8.5% (increase of $1 77,058 for a total of $3,007,938) 7. Moved $ 688,000 from FY 2017 Fund Balance to CIP to fund one time GE capital projects/equipment Moved Red Rock Park Operations budget to Lodger’s Tax, Fund 214 ($114,386) 4 Key Revisions from Draft Budget continued: Other Funds 1. Converted PT Secretary to FT Secretary at Red Rock Park ($1 6,365) 2. Fully funded Red Rock Park personnel, operation and capital projects from Lodgers Tax (Total :$736,718) 3. Added $13,000 (Lodger’s Tax) to Tourism/Rex Museum Budget for repairs to Rex Museum front facade. 4. Converted PT Rec. Coordinator to FT Coordinator at Fitness Center ($13,359 in Enterprise funds) 5. “Unfroze” Utilities Specialist position in Customer Service ($42,485 in Enterprise Funds) 6. Added an additional Control Technician position in Electric ($65,491 in Enterprise Funds) 5 9 iiiSU0!1SGfl m x I w