City Council

AGENDA GALLUP CITY COUNCIL REGULAR MEETING TUESDAY, MAY 9, 2017; 6:00 P.M. CITY COUNCIL CHAMBERS Jackie McKinney, Mayor Linda Garcia Allan Landavazo Councilor, District #1 Councilor, District #2 Yogash Kumar Fran Palochak Councilor, District #3 Councilor, District #4 Maryann Ustick, City Manager George Kozeliski, City Attorney A. Pledge of Allegiance B. Roll Call C. Approval of Minutes Special Meeting of April 19, 2017 Regular Meeting of April 25, 2017 D. Discussion/Action Topics 1. Reappointment of Kent Wilson, Keegan MacKenzie-Chavez, Fran Pawlowski, Frank Kozeliski and Loren Miller to the Planning and Zoning Commission – Mayor Jackie McKinney 2. Appointment of Chief Eric Babcock to the Metro Dispatch Authority Board – Mayor Jackie McKinney 3. Acceptance of Public Utility Easement from ELR Enterprises, LLC for a Power Line Between Grandview and Country Club – George Kozeliski, City Attorney 4. Approval of Purchase Agreement with Kristin J. Fairey for Real Property on Apache Circle/Puerco Drive – George Kozeliski, City Attorney 5. Approval of Budget Adjustments for Youth Conservation Corps (YCC) – Jon DeYoung, Assistant City Manager AGENDA Regular City Council Meeting – 5/9/2017 Page 2 Discussion/Action Topics, continued 6. Resolution No. R2017-12; Fiscal Year 2018 Preliminary Budget Adoption – Maryann Ustick, City Manager and Patty Holland, Chief Financial Officer E. Comments by Public on Non-Agenda Items F. Comments by Mayor and City Councilors G. Comments by City Manager and City Attorney H. Motion to Adjourn Auxiliary aides for the disabled are available upon request. Please contact Alfred Abeita, City Clerk, at 863-1254 at least one (1) week prior to the meeting or as soon as possible in advance of the meeting to make any necessary arrangements. Pursuant to the “Open Meetings Act”, NMSA 1978, Section 10-15-1 through 10-15-4 of the State of New Mexico, this Agenda was posted at a place freely accessible to the public 72 hours in advance of the scheduled meeting.  Minutes Special Meeting of April 19, 2017 Regular Meeting of April 25, 2017 Minutes of the Special Meeting of the Gallup City Council, City of Gallup, New Mexico, held at the El Morro Events Center, 210 South Second Street, at 8:00 a.m. on Wednesday, April 19, 2017. At such meeting, the following were present, constituting a quorum: Mayor: Jackie McKinney Councilors: Linda Garcia Allan Landavazo Yogash Kumar Fran Palochak Also present: Maryann Ustick, City Manager George Kozeliski, City Attorney Presented to the Mayor and Councilors were the following Discussion/Action Topics: 1. Approval of Settlement Agreement on G-22 Water Application Litigation with Whispering Cedars Mutual Domestic Water Users Association — George Kozeliski, City Attorney Mr. Kozeliski presented the proposed agreement which requires the City to provide replacement water to the Whispering Cedars Mutual Domestic Water Users Association should the City divert more than the allowable amount of groundwater from the Hogback Well Field for more than two consecutive years. Councilor Kumar made the motion to approve the Settlement Agreement on G-22 Water Application Litigation with Whispering Cedars Mutual Domestic Water Users Association. Seconded by Councilor Garcia. Roll call: Councilors Kumar, Garcia, Palochak, Landavazo and Mayor McKinney all voted yes. 2. Approval of Settlement Agreement on G-22 Water Application Litigation with Juniper Trails Water Association George Kozeliski, City Attorney — Mr. Kozeliski presented the proposed agreement with Juniper Trails Water Association, which is similar to the agreement with Whispering Cedars Mutual Domestic Water Users Association. Councilor Palochak made the motion to approve the Settlement Agreement on G-22 Water Application Litigation with Juniper Trails Water Association. Seconded by Councilor Landavazo. Roll call: Councilors Palochak, Landavazo, Kumar, Garcia and Mayor McKinney all voted yes. The Mayor and Councilors conducted a Work Session to review and discuss the following Topic: MINUTES Special City Council Meeting — 4/19/2017 Page 2 1. Proposed Fiscal Year (FY) 2018 Budget Maryann Ustick, City Manager — and Patty Holland, Chief Financial Officer The Mayor and Councilors conducted a review of the proposed budget for FY 2018. Ms. Ustick, Ms. Holland and the department directors answered questions posed by the Mayor and Councilors. There was no official action taken by the Mayor and Councilors during the Work Session. There being no further business, the meeting adjourned. Jackie McKinney, Mayor ATTEST: Alicia Palacios, Deputy City Clerk Minutes of the Regular Meeting of the Gallup City Council, City of Gallup, New Mexico, held in the Council Chambers at Gallup City Hall, 110 West Aztec Avenue, at 6:00 p.m. on Tuesday, April 25, 2017. The meeting was called to order by Mayor Jackie McKinney. Upon roll call, the following were present: Mayor Jackie McKinney Councilors: Linda Garcia Allan Landavazo Fran Palochak Absent: Yogash Kumar, Councilor Also present: Maryann Ustick, City Manager George Kozeliski, City Attorney Mayor McKinney said Councilor Kumar’s absence shall be recorded as an excused absence. Presented to the Mayor and Councilors for their approval were the Minutes of the Regular Meeting of April 11,2017. Councilor Palochak made the motion to approve the aforementioned Minutes. Seconded by Councilor Landavazo. Roll call: Councilors Palochak, Landavazo, Garcia and Mayor McKinney all voted yes. The Mayor and Councilors presented a Proclamation recognizing the week of May 8-13, 2017 as Economic Development Week in the City of Gallup. Michael Sage, Deputy Director, Greater Gallup Economic Development Corporation (GGEDC), accepted the Proclamation on behalf of the GGEDC. Presented to the Mayor and Councilors for their approval were the following Discussion/Action Topics: 1. Approval of New Public Library Conceptual Design Report — Stanley Henderson, Public Works Director Mr. Henderson presented the New Gallup Public Library’s Programming and Conceptual Design Report as the City’s plan for construction of a new public library. Staff has proceeded with a feasibility study for the library at the site proposed in the Gallup Downtown Redevelopment Plan. The plan also updates the Library Planning and Feasibility Study of 2013, which refines the location and conceptual project costs. Mr. Henderson introduced Joe Gallegos and Jose Zalaya of Huitt-Zollars, Inc. who presented MINUTES Regular City Council Meeting — 4/25/2017 Page 2 a power point presentation on the proposed plan. A copy of the power point presentation is attached hereto, marked as Exhibit A and made a part of these official Minutes. Discussion followed concerning the planning for future growth of the library depending on city and county populations, amenities that could be offered at the library such as a coffee bar or juice bar, the 25% contractor’s fee of the projected construction cost subtotal, pursuing the County’s assistance for financing the project and the high quality of the circulation, programs and services currently provided at the Octavia Fellin Public Library. Following discussion, Councilor Garcia made the motion to approve the New Public Library Conceptual Design Report. Seconded by Councilor Palochak. Roll call: Councilors Garcia, Palochak, Landavazo and Mayor McKinney all voted yes. Mary Ellen Pellington, Library Director, introduced the following Library Advisory Board Members in attendance: Janet Tempest, Vicki Dube, Barbara Stanley, Rhona Gishi Chicharello and Tom Hartsock. Ms. Pellington also introduced the following staff members at the Octavia Fellin Public Library: Markos Chavez, Betty Martin, Ann Price and Tammy Moe. 2. Approval of Road Closures on Coal Street Between 2rd Street and 3rd Street for Gallup Police Annual Memorial Phillip Hart, Chief of Police — Chief Hart presented the request for the street closure as well as an overview of the annual memorial run to honor six fallen police officers of the Gallup Police Department. The event will be held on Friday, May 26, 2017 from 11:00 a.m. to 1:00 p.m. Councilor Palochak asked if the affected business owners from to 3td Street were consulted regarding the proposed street closure during the lunch hour. Chief Hart responded no; however, he said the business owners could be contacted during the next couple of days regarding the proposed closure. Louie Bonaguidi, owner of the City Electric Shoe Shop, said he personally has no objections to the proposed street closure for the event; however, there may be other merchants in the downtown area that may be opposed to the closure. Following discussion, Councilor Landavazo made the motion to approve the requested road closures on Coal Street between 2nd Street and 3td Street for the Gallup Police Annual Memorial. Seconded by Coundilor Garcia. Roll call: Councilors Landavazo, Garcia and Mayor McKinney voted yes. Councilor Palochak voted no. Motion carried. Mayor McKinney asked Chief Hart to contact the affected downtown business owners regarding the approved street closure for the event. Chief Hart said if there is a large MINUTES Regular City Council Meeting —4/25/2017 Page 3 number of business owners opposed to the street closure, he will bring back a recommendation to the Mayor and Councilors for an alternate site or an alternate time for holding the event. 3. Approval of Lodgers’ Tax Funding for Run for the Wall and 41h of July Celebration Jennifer Lazarz, Tourism and Marketing Manager — Ms. Lazarz presented the following requests for lodgers’ tax funding: $12,605 for Run for the Wall to be held on May 18, 2017 and $10,500 for the fireworks display for the City’s Independence Day Celebration. Councilor Landavazo, Ms. Larzarz and Mayor McKinney provided their positive comments for hosting the Run for the Wall event. Councilor Palochak made the motion to approve the lodgers’ tax funding for Run for the Wall and the 4th of July Celebration. Seconded by Councilor Garcia. Roll call: Councilors Palochak, Garcia, Landavazo and Mayor McKinney all voted yes. 4. Approval of Professional Services Agreement with the Chamber of Commerce for the Summer Nightly Indian Dance Program Jennifer Lazarz, Tourism and — Marketing Manager Ms. Lazarz presented the proposed agreement for conducting the program at the Courthouse Square during the upcoming summer months. Bill Lee, Chief Executive Officer, Gallup McKinley County Chamber of Commerce, provided information concerning the growth in attendance at the nightly Indian dances from 2008 through 2016. He also presented information to support the request for an increase of $10,000 for this year’s program for a total of $60,000. Mr. Lee answered questions posed by the Mayor and Councilors regarding the program. Following discussion, Councilor Landavazo made the motion to approve the Professional Services Agreement with the Chamber of Commerce for the Summer Nightly Indian Dance Program. Seconded by Councilor Palochak. Roll call: Councilors Landavazo, Palochak, Garcia and Mayor McKinney all voted yes. 5. Resolution No. R2017-11; 3rd Quarter Fiscal Year 2017 Budget Adjustments and Report of Actuals Patty Holland, Chief Financial Officer — Ms. Holland presented the proposed resolution which encompasses all budget changes processed January 1, 2017 through March 31, 2017. She provided an overview of the MINUTES Regular City Council Meeting — 4/25/2017 Page 4 budget adjustments as well as the Report of Actuals for the quarter. Councilor Palochak made the motion to approve Resolution No. R2017-11. Seconded by Councilor Garcia. Roll call: Councilors Palochak, Garcia, Landavazo and Mayor McKinney all voted yes. 6. Acceptance of Easement from Batt & Children, LLC — George Kozeliski, City Attorney Mr. Kozeliski said the Water Department is designing a continuation of the replacement of the transmission waterline from Park Avenue, across 2nd Street, to the Grandview water tank. The proposed easement will allow the City to construct the waterline across one of the parcels on the south side of Philipina Avenue. The alternative to the easement is to tear up the asphalt on Philipina Avenue, install the new line and then replace the asphalt. Although the cost of the easement is $25,000, DePauli Engineering has determined that the City will save a substantial amount of money. By obtaining the easement for the construction of the waterline on unimproved real estate, it will eliminate the need to disturb Philipina Avenue. Councilor Garcia made the motion to accept the easement from Batt & Children, LLC. Seconded by Councilor Palochak. Roll call: Garcia, Palochak, Landavazo and Mayor McKinney all voted yes. 7. Approval of Contract for Leak and Air Pocket Detection Services with Pure Technologies Dennis Romero, Water and Sanitation Director — Mr. Romero presented the proposed contract for the leak and air pocket detection services to assess the condition of a 7,000-foot section of the 16-inch transmission line from Highway 491 to the Gibson Pressure Relief Valve Station. He also presented a video on the SmartEall Technology, which will used to assess the condition of the waterline. The cost of the sole source procurement is $62,610. Councilor Palochak made the motion to approve the contract for leak and air pocket detection services with Pure Technologies as presented. Seconded by Councilor Landavazo. Roll call: Councilors Palochak, Landavazo, Garcia and Mayor McKinney all voted yes. Councilor Palochak made the motion to adjourn into closed session for the purpose of discussing the possible settlement with remaining protestants regarding the City’s G-22 water acquisition and the possible acquisition of real property for utility purposes. Seconded by Councilor Landavazo. Roll call: Councilors Palochak, Landavazo, Garcia and Mayor McKinney all voted yes. MINUTES Regular City Council Meeting — 4/25/2017 Page 5 The Mayor and Councilors adjourned into closed session pursuant to §10-1 5-1-Hf 7) and §10-15-1-H(8) NMSA 1978 Comp. (as revised). Following the closed session, Councilor Landavazo made the motion to reconvene the regular meeting. Seconded by Councilor Palochak. Roll call: Councilors Landavazo, Palochak, Garcia and Mayor McKinney all voted yes. Mr. Kozeliski certified for the record that the matters discussed during the closed session were limited to the possible settlement with remaining protestants regarding the City’s G 22 water acquisition and the possible acquisition of real property for utility purposes. Comments by Public on Non-Agenda Items Jerry Domagala, Melissa Lee, Larry Foster, Brandon Benally, Michael Butler and Daryl Smith addressed the Mayor and Councilors to express their concerns about the removal of a planter in front of the law office of Barry Klopfer. The City-owned planter had a painted image of activist Larry Casuse and a woman holding an AK-47. Jerry Garcia addressed the Mayor and Councilors to express his opposition to the planter. Mayor McKinney stated that he had not received any phone calls or office visits regarding the planter. He invited anyone who would like to discuss this matter to meet with him by calling City Hall to schedule an appointment. Comments by Mayor and City Councilors Councilor Palochak provided information on the community cleanup activities this month. She thanked those who helped to pick up trash on Earth Day. Councilor Landavazo thanked the individuals who addressed the Mayor and Councilors during the public comment segment of the meeting. Councilor Garcia also thanked those who addressed the Mayor and Councilors during public comment. She also provided information about an upcoming Neighborhood District Meeting to be held on April 27, 2017. Comments by City Manager and City Attorney Mr. Kozeliski clarified the information that was previously announced about the community cleanup activities. Ms. Ustick provided information about the Administrative Professionals’ Day activities for City staff. MINUTES Regular City Council Meeting — 4/25/2017 Page 6 There being no further business, Councilor Palochak made the motion to adjourn the meeting. Seconded by Councilor Garcia. Roll call: Councilors Palochak, Garcia, Landavazo and Mayor McKinney all voted yes. Mayor Jackie McKinney ATTEST: Alfred Abeita II, City Clerk  DiscussionlAction Topic I Reappointment of Kent Wilson, Keegan MacKenzie-Chavez, Fran Pawlowski, Frank Kozeliski and Loren Miller to the Planning and Zoning Commission Mayor Jackie McKinney  Cm’ Of GALLUP OFFICE OF THE MAYOR STATE OF NEW MExico May 1, 2017 MEMORANDUM TO: CitY.\Cou9ciIrs FROM: ]a1 McKinney, Mayor RE: Planning and Zoning Commission I would ask for your approval to re-appoint Kent Wilson, Keegan MacKenzie-Chavez, Fran Pawlowski, Frank Kozeliski and Loren Miller to the Planning and Zoning Commission. We appreciate the willingness, dedication and commitment of these individuals to serve on the Commission. Thank you for your consideration of this request.  DiscussionlAction Topic 2 Appointment of Chief Eric Babcock to the Metro Dispatch Authority Board Mayor Jackie McKinney  Cvrv OF GALLUP OFFICE OF THE MAYOR STATE OF NEw MEXICO May 1, 2017 MEMORANDUM TO: CiI:y Ccuilors \ FROM: Jackie McKinney, Mayor RE: Metro Dispatch Authority Board George Kozeliski, City Attorney and Philip Hart, Chief of Police, serve as the City’s representatives on the Metro Dispatch Authority Board. Due to Mr. Kozeliski’s pending retirement, I would ask for your approval to appoint Eric Babcock, Fire Chief, to the Board. We would like to express our gratitude and appreciation to Mr. Kozeliski for his years of service and dedication to the community. We also appreciate Chief Babcock’s expertise and willingness to serve as a member of the Board. Your consideration of this request is greatly appreciated.  DiscussionlAction Topic 3 Acceptance of Public Utility Easement from ELR Enterprises, LLC for a Power Line Between Grandview and Country Club George Kozeliski, City Attorney  CITY OF COUNCIL STAFF SUMMARY FORM O +r GALLUP MEETING DATE: May 9, 2017 SUBJECT: Acceptance of Easement from ELR Enterprises, LLC DEPT. OF ORIGIN: City Attorney’s Office DATE SUBMITTED: May 3, 2017 SUBMITTED BY: George W. Kozeliski, City Attorney Summary: The Electric Department has had an overhead power line that ran from behind the shop building at Gallup Mid-School up the side of the hill to Country Club Dr. for many years. We believe that the property owner allowed the City to run it so that we could provide power to his home which was on the east side of Country Club. The property recently sold and ELR Enterprises, LLC (Mr. Ed Gonzales) purchased it. He requested an upgrade to the service of the property he purchased and that is when we realized that we did not have an easement for the line. The City agreed to pay approximately 1/3 of the cost ($787.16) for running the new service in return for the easement which allows us to provide power to the east side of Country Club Dr. financial Impact: $787. 16 from Electric Enterprise Fu Approved: oQQ ac’( Fiik)ice Department Attachments: Public Utility Easement Legal Review: Drafted Easement Appioved As To form._____________________________ ,Z ,%)1Attorne Recommendation: Acceptance of Easement from ELR Enterprises, LLC CITY CLERK’S USE ONLY COUNCIL ACTION TAKEN Resolution No. Continued To: Ordinance No. Referred To: Approved: Denied: Other: File:  PUBLIC UTILITY EASEMENT KNOW ALL MEN BY THESE PRESENTS: That the undersigned:, ELR ENTERPRJSES, LLC hereinafter termed the Grantor hereby grants, and conveys unto the City of Gallup, a Municipal Corporation of the State of New Mexico, a perpetual, full and unrestricted easement for utility purposes, upon, over and across the following described tracts of land located in McKinley County, New Mexico, hereinafter described as follows: Legal Description A 10’ WIDE STRIP OF LAND LYING WIThIN LOT 71 AND LOT 72, IILOCK 5, GEORGE BUBANY BEVERLY hILL ADDITION. AS THE SAME IS ShOWN ON TIlE PLAT OF SAID SUBDIVISION FILED IN Till OFFICE OF TIlE CLERK OF MCKINLEY COUNTY, NEW MEXICO ON SEPTEMBER 27, 1944. TIlE CENTERLINE BEING MORE PARTICULARLY L)ESCRIBED WITII NEW MEXICO STATE PLANE WEST ZONE GRID BEARING AND GROUND DISTANCES AS FOLLOWS: COMMENCING AT THE NORTh EAST CORNER OF LOT 71 SAID POINT BEING THE SOUTHWEST CORNER OF SAID LOT 72 AND THEPOINT OF BEGINNING. TIIENCE N°39’32” F ALONG TIlE LINE BETWEEN SAID LOT 71 ANt) 72, 125.00’ TO TIlE WEST RIGHT-OF-WAY LINE OF COUNTRY CLUB DRIVE AND TIlE POINT OF ENDING; CONTAINING 0.0287 ACRES ± Together with the free and unrestricted rights to the City of Gallup to place therein an overhead power & communication line and the necessary appurtenances of such line, and to prohibit the use of such land and right of way for purposes which are or which may become, inconsistent with the use hereby granted. Together with the right to enter in, upon, over and across the aforesaid lands for the purpose of construction, operation, maintenance, repair, and removal of said utility line. To have and to hold the said easement and for the purposes aforesaid, to the City of Gallup. its successors and assigns. Dated this /—day of May, 2017. ELR Enterprises, LLC By:____ STATE Of NEW MEXICO ) ss. COUNTY Of MCKINLEY The foregoing instrument was acknowledged before me this day of May, 2017, by Edward Gonzales for and on behalf of ELR Enterprises, LLC. Notary Public%2 My Commission Expires: Comes now the CITY Of GALLUP, NEW MEXICO, a New Mexico Municipal Corporation, and hereby accepts the above Public Utility Easement this day of May, 2017. CITY OF GALLUP By Jackie McKinney, Mayor ATTEST: Alfred Abeita, City Clerk  EASEMENT SURVEY LYING IN LOT 71 AND LOT 72, BLOCK 5, LEGEND GEORGE BUBANY BEVERLY HILL ADDITION GALLUP, McKINLEY COUNTY, NEW MEXICO. • FOUND 1I2 REBAR wi P513606 AS ThE SAME IS SHOWN ON THE PLAT OF SAID SUBDIVISION FILED IN THE OFFICE OF THE CLERK OF MCKINLEY ALUMINUM CAP COUNTY, NEW MEXICO ON SEPTEMBER 27, 1944. RECORD DIMENSION UTILITY POLE 20 I 0 I 1=20’ 20 I — o c- JI II — OVERHEADUT1LITIES o172 NOTES: __j t 10’ DE SNIP — 1) OWNER: ELR ENTERPRISES, LLC DOCUMENT No. 380280, FILED: APRIL 03, 2017. Lo \ 2) ADDRESS: 1008 COUNTRY CLUB DRIVE, GALLUP, NM. P NORTH EAST CORNER_\ — _—‘ — — jTIES 3) FIELD SURVEY PERFORMED: MARCH 15 & 16, 2017. OF LOT 71 _ OJE 4) NO TITLE COMMITMENT PROVIDED FOR ThIS SURVEY. 5) BEARING REFERENCED TO ThE NEW MEXICO STATE PLANE 0 EXISTING 5 5. — WEST ZONE GRID (OBTAINED PER GPS OBSERVATIONS) - - EASEMENT S DELTA ALPHA= -031’17. DISTANCES ARE GROUND. t0 I 6) DRIVEWAYS, SIDEWALKS AND LANDSCAPING NOT SHOWN. - Prepa,edby DESCRIPTION: DePauli Engineering & Surveying LLC. -CMI Engineers & Land Surveyors - 307 S. 4th Street Gallup New Maxim, 67301 A 10’ WIDE STRIP OF LAND LYING WITHIN LOT 71 AND LOT 72, BLOCK 5, GEORGE BUBANY BEVERLY Tel: 1505) 863-5440 HILL ADDITION, AS THE SAME IS SHOWN ON ThE PLAT OF SAID SUBDIVISION FILED IN THE OFFICE eeee.dngineering.axn OF THE CLERK OF MCKINLEY COUNTY, NEW MEXICO ON SEPTEMBER 27,1944. THE CENTERLINE BEING MORE PARTICULARLY DESCRIBED WITH NEW MEXICO STATE PLANE WEST ZONE GRID BEARING AND GROUND DISTANCES AS FOLLOWS: I, Marek DePauli, New Meeco Professional Surveyor, do hereby certify that this Easement Swvey Pint was prepared 1mm an actual ground survey perftmned by me or under my supervision, that I am COMMENCING AT THE NORTh EAST CORNER OF LOT 71 SAID POINT BEING THE SOUTHWEST responsible for this survey, that this survey is hue and correct to the best of my knowledge and belief, that CORNER OF SAID LOT 72 AND THE POINT OF BEGINNING. this easement survey pint and the field survey upon which it is based meet the Minimum Standards far Surveying in New Mexico and that this ey is not a Land Division or Subdivision as defined in the New THENCE N78’39’32’E ALONG ThE LINE BETWEEN SAID LOT 71 AND 72, 125.00’ TO THE WEST Mexico RIGHTOF-WAY LINE OF COUNTRY CLUB DRIVE AND ThE POINT OF ENDING; L/ - Z 1. 2/ Marc k/ePauli N.M.P.S. Lie. No. 13606 Date CONTAINING 0.0287 ACRES ± CHECKED: MDP DRAWN: AME DWG# ROW-i 001  DiscussionlAction Topic 4 Approval of Purchase Agreement with Kristin J. Fairey for Real Property on Apache Circie/Puerco Drive George Kozeliski, City Attorney  CITY OF COUNCIL STAFF SUMMARY FORM O * GALLUP MEETING DATE: May 9, 2017 SUBJECT: Approval of Purchase Agreement with Kristin J. F airey for Real Property DEPT. Of ORIGIN: City Attorney’s Office DATE SUBMITTED: May 4, 2017 SUBMITTED BY: George W. Kozeliski. City Attorney Summary: This is the last property needed for the new water transmission line from the area of Park Ave. and Third Street to the Grandview Water Tanks. It was originally thought to get an easement over this property, however we already have a 10 foot easement and we would need to add another 15 foot easement to it. The result would have been Ms. fairey having little use of her property with the City of Gallup deeded her adjacent property in the area. It was determined it would be best for the City to purchase the property as it will also give the City ownership of all the property from Puerco/Apache Circle all the way to Second Street and Park Ave. DePauli Engineering has advised the City the cost of not running water line through this property, and trying to stay in the Apache Circle right of way will be substantially more than $15,000. financial Impact: $15,000 plus closing costs to the Water Department Enterprise fund Approved: I kj cI fii4ince Department Attachments: Purchase Agreement Legal Review: Negotiated the purchase of the property and drafted the Recommendation: Approval of purchase agreement with Kristin F airy for property on Apache Circle. CITY CLERK’S USE ONLY COUNCIL ACTION TAKEN Resolution No. Continued To: Ordinance No. Referred To: Approved: Denied: Other: file:  __- - I 9’  PURCHASE AGREEMENT TillS AGREEMENT made and entered into this day of May, 2017, by and between Kristin J. Fairey, hereinafter termed Seller, and CITY OF GALLUP, New Mexico, a municipal corporation, hereinafter termed Purchaser. FOR AND IN CONSIDERATION of the covenants and agreements herein contained, it is agreed as follows: 1. Seller hereby agree to sell to Purchaser, and Purchaser hereby agrees to purchase from Seller, the following described real property located within McKinley County, Gallup, Nei’ Mexico, more particularly described as follows: Lot Forty (40) in Block 3 of BURKE-GEORGE HEIGHTS, UNIT ONE (1) As the same is shown and designated on the Plat of said Subdivision filed in the office of the County Clerk of McKinley County, New Mexico on July 6, 1950. 2. Purchaser agrees to pay to Seller, and Seller agree to accept from Purchaser, as the full purchase price for said property, the sum of fifteen Thousand and no/l00 ($15,000.00) Dollars payable at the time of closing of this sale. 3. Seller agree that, at the time of closing of this sale, Seller shall deliver to Purchaser a Warranty Deed conveying merchantable title to said real property. 4. It is agreed that, at the time of closing of this sale, the parties shall prorate real property taxes to the date of the closing of the sale. 5. It is agreed that the costs of this sale will be paid as follows: &1ir Purchaser Appraisal X Survey X Title insurance X Recording fees x  Closing Yz 6. It is agreed that any outstanding mortgage or other encumbrance on said real property shall be paid and released at the time of closing of this sale. 7. It is specifically understood and agreed that said unimproved real property is being sold and purchased “as is” and that Seller make no warranty or guarantee concerning the condition of said unimproved real property. 8. It is specifically understood and agreed that Seller are not required to do any repairs whatsoever to said real property. 9. This sale provided for herein shall close as soon as possible. 10. This Agreement shall be binding upon, and shall inure to the benefit of the parties hereto and their respective heirs, executors and administrators, assigns and successors in interest. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands the day and year first above written. SELLER: }2iftfrS Kristin J. fair PURCHASER: CITY Of GALLUP By_________________________ Jackie McKinney, Mayor ATTEST: Alfred Abeita, City Clerk  Discussion/Action Topic 5 Approval of Budget Adjustments for Youth Conservation Corps (YCC) Jon DeYoung, Assistant City Manager  CITY OF COUNCIL STAFF SUMMARY FORM *j GAI.’LU P MEETING DATE: May 9, 2017 SUBJECT: Youth Conservation Corps Commission DEPT. OF ORIGIN: Assistant City Manager DATE SUBMITTED: May 4, 2017 SUBMITTED BY: J.M. DeYoung Summary: Budget State of New Mexico Services Agreement YCC No. 17-522-0150-0078 City of Gallup Revenue and Qualified Expenditures up to $149,575.59. Fiscal Impact: Reviewed By: 1 ô L-,- •- \ oQ cr Finàpce Department This budget adjustment will budget grant revenue and expenditures for tasks performed or expenses directly related to the scope of work for projects. Attachments: Budget Changes FY 2078 7 Legal Review: A -- - orney Recommendation: Staff recommends approval of the budget adjustments. Approved for Submittal By: CITY CLERK’S USE ONLY /,4 - /7i’’7 COUNCILACTION TAKEN 7 Depaiment DirecjV Resolution No. Continued To: Ordinance No. Referred To: Denied: “7’ Cit anager  c-I-OF GALLUP BUDGET TRANSFER BUDGET ADJUSTMENT REQUEST Period: 10 BUDGET INCREASE X NO: 17-090 BUDGET DECREASE X DEPARTMENT: YCC / Grant DATE: 04/21/17 Group# If [ Current Project Budget Revised - ___________ __________ Description Budget Budget Adjustment Budget A 101-0000-371-23-00 State Grants (97,665) (149,575) (247,240) 101-3052-472-41-30 Part-Time 52,360 1 21,533 1 73,893 101-3052-472-42-10 flea SS 6.20% 3,247 7,535 10,782 101-3052-472-42-20 flea Medicare 1.45% 760 1,762 2,522 10 1-3052-472-42-80 Workers Comp 48 230 278 101-3052-472-42-99 Other - 2,322 2,322 Personnel 133,382.69 - 101-3052-472-44-50 MaintVehicle 1,232 700 1,932 101-3052-472-44-51 Fuel 1,101 3,999 5,100 10 1-3052-472-46-22 SinaIl Tools - - - 10 1-3052-472-46-30 Safety Equip 300 900 1,200 10 1-3052-472-47-04 Training - 5,648 5,648 101-3052-472-47-21 Workers Comp - 4,946 4,946 GR171O 17-522-0150-0078 - TOTALS - - (38,617) Budget YCC#17-522-0150-0078 Department Head: Date: / I Chief Finance Director: Recommended Date: I I Putty Holland Not Recommended City Manager: Approved Date: / I tlaiyann U stick Not Approved Returned Signed copy to the Finutnee Deptirtinent X-c: Purchasing anti Dc’partnic’nt  DiscussionlAction Topic 6 Resolution No. R2017-12; Fiscal Year 2018 Preliminary Budget Adoption Maryann Ustick, City Manager and Patty Holland, Chief Financial Officer  CITY OF COUNCIL STAFF SUMMARY FORM GALLU? MEETING DATE: May 9, 2017 SUBJECT: EYE 2016 Preliminary Budget Adoption DEPT. OF ORIGIN: Finance DATE SUBMITTED: May 5, 2017 SUBMITTED BY: Patty Holland Summary: Each year, the City of Gallup prepares an annual budget for the upcoming fiscal year. The Department of Finance and Administration (DFA) requires Council to pass a resolution to adopt the 2018 Preliminary Budget. The approved budget along with documentation of approval is due to DFA by June 1, 2017. -Th - I Fiscal Impact: Reviewed By:. “ri/NOOOlr-v] 1t L4 -l_ FirInce Department This budget will define anticipated revenue as well as spending parameters for the coming fiscal year. Attachments: Legal Review: Approved As To Form:___________________________ Recommendation: Staff recommends approval of the proposed preliminary budget for Fiscal Year 2016. Approve for Submittal By: . CITY CLERK’S USE ONLY (-f47 COUNCIL ACTION TAKEN Resolution No. Continued To: Ordinance No. Referred To: Approved: Denied: Other: File:  STATE OF NEW MEXICO CITY OF GALLUP RESOLUTION NO. R2017-12 A RESOLUTION ADOPTING THE FISCAL YEAR 2018 PRELIMINARY BUDGET FOR ALL FUNDS AND APPLICATION TO THE LOCAL GOVERNMENT DIVISION OF THE NEW MEXICO DEPARTMENT OF FINANCE AND ADMINISTRATION FOR THE APPROVAL THEREOF: WHEREAS, the Governing Body in and for the City of Gallup, State of New Mexico has developed a budget for Fiscal Year 2018 (July 1, 2017 through June 30, 2018); and WHEREAS, said budget was developed on the basis of need and through cooperation with all user departments, elected officials and other department supervisors, and WHEREAS the official meeting for the review of said documents was duly advertised on May 5, 2017, in compliance with the State Open Meetings act, and NOW THEREFORE, BE IT HEREBY RESOLVED that the Governing Body of the City of Gallup, State of New Mexico hereby adopts the preliminary budget herein above described and respectfully requests approval from the Local Government Division of the Department of Finance and Administration. RESOLVED: In session this 9th day of May, 201 7. CITY OF GALLUP, NEW MEXICO ATTEST: Al Abeita, City Clerk Jackie McKinney, Mayor Linda Garcia, City Councilot Allan Landavazo, City Councilor Yogash Kumar, City Councilor Fran Palochak, City Councilor