Parks & Recreation Commission Meeting

CITY OF GALT AGENDA PARKS & RECREATION COMMISSION MEETING CITY HALL COUNCIL CHAMBERS 380 CIVIC DR., GALT CA 95632 May 9, 2018 AT 7:00 P.M. Chairperson: Joe Bitondo Commission: Angela DaPrato, Kelly Keagy, Chris Smith, Janice Williams 1. CALL MEETING TO ORDER 2. ROLL CALL: a. Commissioners Present: b. Commissioners Absent: 3. CHANGES TO THE ORDER OF AGENDA 4. PUBLIC COMMENT: Under Government Code Section 54954.3, members of the public may address the commission on non-agenda items. Speakers may also address the commission on any agenda item during consideration of the item. Speakers shall restrict their comments to issues that are within the subject matter jurisdiction of the commission and limit comments to a maximum of five (5) minutes. Please fill out a speaker sheet located on the table inside the entrances to the council chambers and forward the completed speaker sheet to the commission secretary. Please state your name and city of residence prior to making your comments. 5. ACCEPTANCE OF MINUTES FOR THE MEETING OF APRIL 11, 2018 a. Minutes of the Meeting of April 11, 2018. 6. PRESENTATIONS - None 7. OLD BUSINESS 8. NEW BUSINESS a. Parks and Recreation Fee Schedule Update – Resident Non-Profit (1st Rental) Chabolla and Littleton Community Centers – May 15th 9. UPCOMING COUNCIL AGENDA ITEMS a. City of Galt Special Event Sponsorship Program Fiscal Year 2019 – May 15th b. Parks and Recreation Fee Schedule Update – Resident Non-Profit (1st Rental) Chabolla and Littleton Community Centers – May 15th 10. UPCOMING EVENTS a. Food Truck – 5/5 b. LRHS 5K – 5/12 GALT PARKS AND RECREATION COMMISSION AGENDA MEETING OF MAY 9, 2018 Page 2 c. American Working Dog Federation National Trials 5/16-5/19 d. AMGEN Tour – 5/17 11. STAFF COMMENTS 12. COMMISSIONERS REPORTS/COMMENTS a. Commissioner Bitondo b. Commissioner DaPrato c. Commissioner Keagy d. Commissioner Smith e. Commissioner Williams 13. ADJOURNMENT ARMANDO SOLIS, PARKS AND RECREATION DIRECTOR: The agenda for this Parks and Recreation Commission meeting was posted in the following listed sites before 5:00 p.m. on the Friday preceding the meeting. 1. City Hall, 380 Civic Drive 2. U.S. Post Office, 600 N. Lincoln Way 3. Galt Parks and Recreation Department, 610 Chabolla Avenue  Council Agenda Meeting Date: May 15, 2018 Report FROM: Armando Solis, Parks and Recreation Director SUBJECT: PARKS AND RECREATION FEE SCHEDULE UPDATE – RESIDENT NON-PROFIT (1ST RENTAL) CHABOLLA AND LITTLETON COMMUNITY CENTERS RECOMMENDATION Provide direction to staff regarding the Resident Non-Profit (1st Rental) fee for the Chabolla and Littleton Community Centers. DISCUSSION At the March 6, 2018 City Council meeting, City staff brought forward the Master Fee Schedule Update, which included the Parks and Recreation fees. At that time, City Council adopted all fees except for the Resident Non-Profit (1st Rental) fee for the Chabolla and Community Centers. The rental fee was 1 of 57 Parks & Recreation fees brought forward at that Council meeting and was part of the overall fee structure. At that Council meeting, staff was instructed to return with more information regarding the Resident Non-Profit fee. Since the March 6th meeting, staff met with the Galt Non-Profit Coalition to try to come up with a compromise. After a 2 hour meeting, we were unable to come to a compromise as the Galt Non- Profit Coalition was not willing to move from their status quo position. Staff has reviewed all non-profit rental applications for the Community Centers and determined that there are two significant factors that contribute to additional costs of the non-profit Community Center rentals. The first contributing factor is the number of attendees at the function. When there are over 200 guests, there is additional use of the restrooms (sewer, water & paper supplies). The second factor is alcohol & food; when alcohol is served, the opinion of staff is that the centers are not typically left “rental ready” after these type of events, requiring staff to spend 1-4 staff hours prepping the center to be “rental ready”. City Manager Approval: TYPE OF ITEM: COUNCIL ACTION: Approved Denied Revised _ Consent Reso No _________________ Ord No ________________ X Departmental Moved By: ____ Public Hearing Seconded By: ____Successor Agency Vote: ____ Other PARKS AND RECREATION FEE SCHEDULE UPDATE – RESIDENT NON-PROFIT (1ST RENTAL) CHABOLLA AND LITTLETON COMMUNITY CENTERS Page 2 of 3 Staff has researched the non-profit rental rate for similar facilities in the City of Lodi and the CSD of Elk Grove and below are the rates. Location Facility Regular Rate Non-Profit Rate City of Galt Littleton Center $1,200 (Resident) $600 City of Lodi Kirst Hall $3,250 (Th-Sun) $2,400 (Th-Sun) CSD Elk Grove Laguna Town Hall $1,750 $1,400 (20% off) Below is a list of maintenance projects for the Littleton Community Center provided by the Facility Maintenance Division. The City has spent a total of $102,600 on maintenance projects and there is still $325,000 in unfunded projects still to be completed. Littleton Community Center Maintenance Projects Completed Projects Replace Parapet Siding $72,000.00 Chemical Pot Feeder $2,000.00 Littleton Ovens $22,600.00 HVAC Plumbing $6,000.00 Completed Projects Total $102,600.00 Unfunded Maintenance Projects Paint Building (Exterior) $15,000.00 Replace flooring $170,000.00 Kitchen Cabinets $26,000.00 Roof Membrane $40,000.00 Paint Interior $15,000.00 Yearly HVAC Service $24,000.00 Kitchen Double Door $8,000.00 Entryway Double Doors $16,000.00 Boiler Replacement $8,000.00 Baseboard $3,000.00 Unfunded Total $325,000.00 Grand Total $427,600.00 PARKS AND RECREATION FEE SCHEDULE UPDATE – RESIDENT NON-PROFIT (1ST RENTAL) CHABOLLA AND LITTLETON COMMUNITY CENTERS Page 3 of 3 ALTERNATIVES A) Accept staff recommendation from the March 6th Council meeting and delete the Resident Non-Profit (1st Rental) fee. B) Do not make any changes to the current fee schedule. C) Waive the rental if the event does not exceed 200 people and no alcohol is served. D) Dedicate all revenues from the non-profit rentals to a designated maintenance fund that can be used for on-going maintenance of the facilities. E) Combination of C & D F) Provide staff direction. FISCAL ANALYSIS Impact is contingent on which option is chosen. ATTACHMENTS A) Alternative C highlighted effected non-profits  NON-PROFIT FACILITY RESERVATIONS LITTLETON CENTER - 410 CIVIC 2017 DRIVE - GALT, CA 95632 ESTIMATED NAME EVENT TYPE ATTENDANCE ALCOHOL Lions Club Crab Feed 300 YES Oak View Parents Club Crab Feed 300 YES Real Men's Club Crab Feed 345 YES Tiny Smiles Marathon/5K/10K/1 Mile Race 500 NO L'Chayim of Galt Bunco Fundraiser 100 NO Galt Historical Society Dinner 200 YES Girl Scouts Troop 1144 Father/Daughter Dance 100 NO Girl Scouts Troop 980 Bridging Ceremony 200 NO Galt Community of Character Coalition Heritage Festival 300 NO Galt Chambers Lobster Feed Dinner 200 YES Galt High Alumni Reunion 260 YES Galt Sunrise Rotary Fundraiser 300 YES Galt AA Dinner 400 NO California Water Fowl Dinner 300 YES