City Council

City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor Georgetown City Council Special Meeting October 26, 2020 6:00 pm AGENDA * Per KRS 61.826, this meeting is a video teleconference meeting. Members of the Council will participate via “Zoom.” Per Senate Bill 150, Council Members without video access may participate via audio teleconference. The meeting will be hosted from City Hall, 100 North Court Street, Georgetown, KY 40324. Per Kentucky Attorney General Opinion 20-05 and Senate Bill 150, public attendance will not be permitted at this meeting because, due to the highly contagious nature of COVID-19, it is not feasible for the City to provide a central physical location for public viewing. This meeting will be broadcast live through the City of Georgetown’s YouTube page (www.youtube.com/c/cityofgeorgetownky). Public Hearing to Levy Property Tax Rate for 2020 1. Call to Order 2. Roll Call 3. Approval of Minutes 4. Receipt of Check Register 5. Public Comments 6. Mayor’s Comments 7. GMWSS a) Approval of Purchase Order from GRW Engineering for $50,000.85 b) Approval of Purchase Order from Leak Eliminators for $13,200.00 c) Approval of RFP’s for WWTP2 Splitter Box and Concrete Paved Access Drive d) Approval of FY21 Budget Amendment No. 1 e) Approval of Annual Chemical Recommendations d) Approval of RFP’s for 2020 Water Source Study 8. City Attorney a) Second Reading of Property Tax Ordinance b) Municipal Order Approving Contract with Cornett and Associates 9. City Engineer – Municipal Order Approving Amendment to Contract with Integrated Engineering 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE 10. Finance a) Financial Update b) Municipal Order Approving Senior Citizen Center Funding 11. Police – Resolution Accepting Bulletproof Vest Partnership Grant Funds 12. Dispatch – Municipal Order Approving Surplus Property 13. Executive Session to Discuss Litigation 14. Council Comments 15. Adjourn 100 Court Street • Box 677 • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 867-3826 EOE Georgetown City Council Special Meeting Minutes of 10/12/2020 Page 1 of 2 Georgetown City Council Special Meeting October 12, 2020 6:00 pm The meeting of the Georgetown City Council was called to order by Tom Prather. All members being present, Councilmember Lusby led the pledge after a moment of silence. 1. Minutes A motion was made by Councilmember Lusby Mitchell and seconded by Councilmember Stone to approve the minutes from the Special City Council meeting September 28, 2020. The motion was unanimously approved. 2. Acknowledgement Receipt of Check Register Mayor Prather requested that council acknowledge receipt of the check register. Council members all acknowledged such receipt. 3. Public Comments a) A motion to allow the AMEN House to use the city parking lot (setup details to be decided by Police Department) for a USDA food drop was made by Councilmember Tingle-Sames and seconded by Councilmember Tingle-Sames. The motion was unanimously approved. b) A motion to allow Georgetown Baptist Church host Treat Street for a Trunk or Treat was made by Councilmember Tingle-Sames and seconded by Councilmember Tingle-Sames. The motion was unanimously approved. 4. Mayor’s Comments Proclamation recognizing October 15, 2020 as Pregnancy and Infant Loss Remembrance Day. A motion for approval was made by Councilmember Tingle- Sames and seconded by Councilmember Singer Eardley. The motion was unanimously approved. 5. City Attorney a) Municipal Order approving purchase of property on Cynthiana Road. . A motion for approval was made by Councilmember Tacket and seconded by Councilmember Lusby Mitchell. The motion was unanimously approved. b) Second reading of ordinance adopting new code. A motion for approval was made by Councilmember Tackett and seconded by Councilmember Thompson. The roll call vote passed 8-0. c) First Reading of property tax ordinance 6. City Engineer Municipal Order approving change order for Wal Mart right in /right out. A motion for approval was made by Councilmember Tingle -Sames and seconded by Councilmember Singer Eardley. Councilmember Lusby abstained from the vote. The motion was unanimously approved. Georgetown City Council Special Meeting Minutes of 10/12/2020 Page 2 of 2 7. Finance Municipal Order approving assignment agreement with Enterprise. A motion for approval was made by Councilmember Tackett and seconded by Councilmember Singer Eardley. The motion was unanimously approved. 8. Fire Department Municipal Order approving surplus property. A motion for approval was made by Councilmember Singer Eardley and seconded by Councilmember Thompson. The motion was unanimously approved. There being no further business Mayor Prather adjourned the meeting. APPROVED ______________________________ Tom Prather, Mayor ATTESTED BY: _________________________________ Tracie Hoffman, City Clerk-Treasurer  Georgetown, City of Check Report by Check Number Banks: All Check Dates: 10/10/2020 to 10/31/2020 Payment Method: Checks, ACH, EFT As Of Check Cashed Date: 1/1/1900 to 10/31/2020 Vendors: 10THPLAN to zWOODFEXC Include Voids: No Checks: All Check Status: Cashed And Outstanding Check Number Check Date Vendor Code Vendor Name Check Type Check Status Cashed Date Void Amount Amount Bank: 1C - CENTRAL BANK & TRUST 0000108227 10/12/2020 QUILL QUILL Check Outstanding $0.00 $64.14 0000108228 10/12/2020 SCCLERK SCOTT COUNTY CLERK Check Outstanding $0.00 $23.00 0000108229 10/13/2020 CLERK BONNIE FRAKER ESCROW Check Outstanding $0.00 $3,500.00 0000108230 10/16/2020 AFLAC AFLAC Check Outstanding $0.00 $1,153.10 0000108231 10/16/2020 ALLYEAR ALL YEAR ROUND OUTDOOR SERVICES Check Outstanding $0.00 $5,200.00 0000108232 10/16/2020 AMERICANFIDELIT AMERICAN FIDELITY ASSURANCE COMP Check Outstanding $0.00 $4,149.00 0000108233 10/16/2020 SCOTTGRO American Welding and Gas Check Outstanding $0.00 $81.18 0000108234 10/16/2020 ARAMARKU ARAMARK UNIFORM SERVICE Check Outstanding $0.00 $25.52 0000108235 10/16/2020 ATT AT&T Check Outstanding $0.00 $106.16 0000108236 10/16/2020 AUTOZONE AUTOZONE INC Check Outstanding $0.00 $13.00 0000108237 10/16/2020 NORTHERN BLUE TARP FINANCIAL Check Outstanding $0.00 $277.86 0000108238 10/16/2020 BYPASSRE BYPASS RENTAL CENTER Check Outstanding $0.00 $394.50 0000108239 10/16/2020 CAREHERE CARE HERE LLC Check Outstanding $0.00 $29,028.94 0000108240 10/16/2020 CENKYLAN CENTRAL KY.LANDFILL Check Outstanding $0.00 $16,146.31 0000108241 10/16/2020 CHARDSNY CHARD SNYDER Check Outstanding $0.00 $586.00 0000108242 10/16/2020 CLERK Kentucky State Treasurer Check Outstanding $0.00 $234.00 0000108243 10/16/2020 COMBSWEL COMBS WELDING Check Outstanding $0.00 $282.00 0000108244 10/16/2020 COMMCOPY COMMONWEALTH TECHNOLOGY Check Outstanding $0.00 $1,044.65 0000108245 10/16/2020 CROWNLIF CROWN LIFT TRUCKS Check Outstanding $0.00 $94.50 0000108246 10/16/2020 CUMMINSC CUMMINS CROSSPOINT LLC Check Outstanding $0.00 $14,795.10 0000108247 10/16/2020 WHITEHOUSE DAVID WHITEHOUSE Check Outstanding $0.00 $791.00 0000108248 10/16/2020 DELAPLAI DELAPLAIN DISPOSAL CO. Check Outstanding $0.00 $26.60 0000108249 10/16/2020 EMPLOYEEREIMB EMILY PURCELL Check Outstanding $0.00 $37.25 0000108250 10/16/2020 EMPLOYEEREIMB MITCH LAIR Check Outstanding $0.00 $66.74 0000108251 10/16/2020 GALLS GALLS, LLC Check Outstanding $0.00 $5,973.74 0000108252 10/16/2020 GOODYEAR GOODYEAR TIRE SERVICE Check Outstanding $0.00 $711.91 0000108253 10/16/2020 GTADVANTAGE GT ADVANTAGE AIR Check Outstanding $0.00 $185.00 0000108254 10/16/2020 FAYETTE H2O MAESTRO Check Outstanding $0.00 $325.00 0000108255 10/16/2020 HAMILRYK HAMILTON RYKER Check Outstanding $0.00 $2,996.38 0000108256 10/16/2020 HAMILTHI HAMILTON-HINKLE PAVING CO Check Outstanding $0.00 $344.32 0000108257 10/16/2020 HAZENSAWYER HAZEN AND SAWYER Check Outstanding $0.00 $19,740.00 0000108258 10/16/2020 HIGHBRID HIGHBRIDGE SPRING WATER Check Outstanding $0.00 $53.75 0000108259 10/16/2020 HOTSYEQU HOTSY EQUIPMENT COMPANY Check Outstanding $0.00 $292.50 0000108260 10/16/2020 INDIANA INDIANA SAFETY & SUPPLY COMPANY Check Outstanding $0.00 $157.51 0000108261 10/16/2020 KYLAWENF KENTUCKY STATE TREASURER Check Outstanding $0.00 $413.00 10/23/2020 4:23 PM Page 1 of 3 V.4.6  As Of Check Cashed Date: 1/1/1900 to 10/31/2020 Check Number Check Date Vendor Code Vendor Name Check Type Check Status Cashed Date Void Amount Amount 0000108262 10/16/2020 KYUNIFOR KENTUCKY UNIFORMS, INC. Check Outstanding $0.00 $167.55 0000108263 10/16/2020 KENTUTIL KY UTILITIES Check Outstanding $0.00 $10,401.17 0000108264 10/16/2020 MEADETRACTOR MEADE TRACTOR Check Outstanding $0.00 $149.90 0000108265 10/16/2020 MUNEQUIP MUNICIPAL EQUIPMENT, INC Check Outstanding $0.00 $1,150.22 0000108266 10/16/2020 MUTUALOF MUTUAL OF OMAHA Check Outstanding $0.00 $5,424.03 0000108267 10/16/2020 OLDDOMIN OLD DOMINION BRUSH Check Outstanding $0.00 $1,251.95 0000108268 10/16/2020 PURCHASE PURCHASE POWER Check Outstanding $0.00 $100.00 0000108269 10/16/2020 QUILL QUILL Check Outstanding $0.00 $253.40 0000108270 10/16/2020 ROBERTSHEAVY ROBERTS HEAVY DUTY TOWING Check Outstanding $0.00 $420.00 0000108271 10/16/2020 SSTIRELE S & S TRUCK TIRE CENTER Check Outstanding $0.00 $2,668.05 0000108272 10/16/2020 SCFISCAL SCOTT COUNTY FISCAL COURT Check Outstanding $0.00 $391.50 0000108273 10/16/2020 SOUSTATE SOUTHERN STATES CO-OP Check Outstanding $0.00 $279.44 0000108274 10/16/2020 SPECTRUME SPECTRUM ENTERPRISE Check Outstanding $0.00 $254.97 0000108275 10/16/2020 STURGILL STURGILL, TURNER, BARKER & MOLONE Check Outstanding $0.00 $567.00 0000108276 10/16/2020 SUNBADGE SUN BADGE COMPANY Check Outstanding $0.00 $206.50 0000108277 10/16/2020 TENSTREET TENSTREET, LLC Check Outstanding $0.00 $285.00 0000108278 10/16/2020 TLO TLO, LLC Check Outstanding $0.00 $197.30 0000108279 10/16/2020 VOIANCE VOIANCE LANGUAGE SERVICES LLC Check Outstanding $0.00 $5.92 0000108280 10/16/2020 WINZER WINZER CORPORATION Check Outstanding $0.00 $179.71 0000108281 10/16/2020 WOODFORD WOODFORD OIL COMPANY Check Outstanding $0.00 $321.48 0000108282 10/16/2020 ZIEGLERMORGAN ZIEGLER MORGAN TIRE CO. Check Outstanding $0.00 $1,425.84 0000108283 10/23/2020 BIREFUND ROBERT RICE Check Outstanding $0.00 $40.00 0000108284 10/23/2020 911FLEET 911 FLEET AND FIRE EQUIP Check Outstanding $0.00 $4,665.70 0000108285 10/23/2020 ATTKY AT&T Check Outstanding $0.00 $1,073.16 0000108286 10/23/2020 CCPINDUS CCP INDUSTRIES INC. Check Outstanding $0.00 $177.03 0000108287 10/23/2020 CLARKEPO CLARKE POWER SERVICE INC. Check Outstanding $0.00 $1,980.16 0000108288 10/23/2020 CROWNLIF CROWN LIFT TRUCKS Check Outstanding $0.00 $909.00 0000108289 10/23/2020 DANCUMMINS DAN CUMMINS OF GEORGETOWN, LLC Check Outstanding $0.00 $27.62 0000108290 10/23/2020 EMPLOYEEREIMB KEVIN HEITZ Check Outstanding $0.00 $49.49 0000108291 10/23/2020 EMPLOYEEREIMB Eric Colson Check Outstanding $0.00 $42.00 0000108292 10/23/2020 EMPLOYEEREIMB LEWIS CRUMP Check Outstanding $0.00 $31.72 0000108293 10/23/2020 EMPLOYEEREIMB LEWIS CRUMP Check Outstanding $0.00 $29.16 0000108294 10/23/2020 FDSAS FIRE DEPARTMENT SERVICE & SUPPLY Check Outstanding $0.00 $44.29 0000108295 10/23/2020 GALLS GALLS, LLC Check Outstanding $0.00 $1,635.99 0000108296 10/23/2020 GATEWAYPEST GATEWAY PEST CONTROL Check Outstanding $0.00 $105.00 0000108297 10/23/2020 GTMUNWAT GT MUNICIPAL WATER & SEW. Check Outstanding $0.00 $729.74 0000108298 10/23/2020 HAMILRYK HAMILTON RYKER Check Outstanding $0.00 $2,700.68 0000108299 10/23/2020 HARTSDRY HARTS DRY CLEANING Check Outstanding $0.00 $48.59 0000108300 10/23/2020 HIGHBRID HIGHBRIDGE SPRING WATER Check Outstanding $0.00 $24.40 0000108301 10/23/2020 IMPERIALAPP IMPERIAL APPAREL DESIGNS, LTD. CO Check Outstanding $0.00 $720.00 0000108302 10/23/2020 INTCODEC INTERNATIONAL CODE COUNCI Check Outstanding $0.00 $145.00 0000108303 10/23/2020 KYUNIFOR KENTUCKY UNIFORMS, INC. Check Outstanding $0.00 $723.50 0000108304 10/23/2020 KYMOTORS KOI ENTERPRISES Check Outstanding $0.00 $136.98 0000108305 10/23/2020 KYDEFLOA KY EMPLOYEES DEFF COMP Check Outstanding $0.00 $7,553.00 0000108306 10/23/2020 LEXCOFFE LEXINGTON COFFEE & TEA CO Check Outstanding $0.00 $25.00 0000108307 10/23/2020 LEXTRUCK LEXINGTON TRUCK SALES Check Outstanding $0.00 $1,637.15 10/23/2020 4:23 PM Page 2 of 3 V.4.6  As Of Check Cashed Date: 1/1/1900 to 10/31/2020 Check Number Check Date Vendor Code Vendor Name Check Type Check Status Cashed Date Void Amount Amount 0000108308 10/23/2020 MASA MEDICAL AIR SERVICES ASSOCIATION, I Check Outstanding $0.00 $1,092.00 0000108309 10/23/2020 MUNEQUIP MUNICIPAL EQUIPMENT, INC Check Outstanding $0.00 $298.89 0000108310 10/23/2020 NAPAAUTO NAPA AUTO PARTS Check Outstanding $0.00 $26.77 0000108311 10/23/2020 PHOENIXT PHOENIX TRANSPORATION Check Outstanding $0.00 $7,971.84 0000108312 10/23/2020 POWERPHO POWERPHONE INC Check Outstanding $0.00 $129.00 0000108313 10/23/2020 QUILL QUILL Check Outstanding $0.00 $547.75 0000108314 10/23/2020 RAJFLEET RAJ FLEET SERVICES, LLC Check Outstanding $0.00 $3,048.34 0000108315 10/23/2020 SCFISCAL SCOTT COUNTY FISCAL COURT Check Outstanding $0.00 $1,996.71 0000108316 10/23/2020 SOUSTATE SOUTHERN STATES CO-OP Check Outstanding $0.00 $14.99 0000108317 10/23/2020 SPECTRUME SPECTRUM ENTERPRISE Check Outstanding $0.00 $5,250.28 0000108318 10/23/2020 SUNBADGE SUN BADGE COMPANY Check Outstanding $0.00 $159.75 0000108319 10/23/2020 TEXASLIFE TEXAS LIFE INSURANCE CO Check Outstanding $0.00 $1,976.11 0000108320 10/23/2020 UPS UPS Check Outstanding $0.00 $159.56 0000108321 10/23/2020 DOVERELE THYSSENKRUPP ELEVATOR Check Outstanding $0.00 $685.67 0000108322 10/23/2020 WINZER WINZER CORPORATION Check Outstanding $0.00 $382.39 0000108323 10/23/2020 WOODALLC WOODALL CONSTRUCTION CO Check Outstanding $0.00 $46,360.00 1C - CENTRAL BANK & TRUST Total: $0.00 $230,769.00 Grand Total: $0.00 $230,769.00 10/23/2020 4:23 PM Page 3 of 3 V.4.6  CITY OF GEORGETOWN ORDINANCE NO. 20 - ____ AN ORDINANCE PROVIDING FOR AND MAKING THE REAL PROPERTY, PERSONAL PROPERTY, MOTOR VEHICLE AND WATERCRAFT TAX LEVY FOR CITY PURPOSES FOR THE FISCAL YEAR BEGINNING JULY 1, 2020 AND ENDING JUNE 30, 2021 INCLUSIVE. WHEREAS, the City Council for the City of Georgetown, Kentucky, is required by KRS 92.280 to enact by ordinance each year, a tax levy on all real property, personal property, motor vehicles and watercraft; NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL FOR THE CITY OF GEORGETOWN KENTUCKY, AS FOLLOWS: SECTION ONE That the following tax levy is hereby made for City purposes for the City of Georgetown, Kentucky, for the fiscal year beginning July 1, 2020 and ending June 30, 2021 inclusive, to wit: For the fiscal year beginning July 1, 2020 and ending June 30, 2021, inclusive, there is hereby made a tax levy of: six point five cents ($0.0650) on each one hundred dollars ($100.00) of assessed real property; six point five cents ($0.0650) on each one hundred dollars ($100.00) of assessed personal property; and, sixteen point eight cents ($0.1680) on each one hundred dollars ($100.00) of assessed motor vehicles and watercraft, which tax proceeds shall be designated to the General Fund for the general operation of City Government. SECTION TWO All matters relating to the payment of the taxes imposed on motor vehicles and watercraft hereunder shall be in accordance with KRS Chapter 134.800 et seq. SECTION THREE That upon all taxes for real property and personal property levied herewith, which are unpaid on January 1, 2021, there shall begin to accrue, attach, and be added from said date, a flat penalty of fifteen percent (15%) onto the total amount of said taxes then due and payable through January 31, 2021; after which, the flat penalty shall be twenty percent (20%). Additionally, tax bills not paid before March 1, 2021 shall have added to them interest at the rate of one percent (1%) per month, or fraction of a month, until said taxes are paid. The penalty and interest as provided herein shall be added to said unpaid taxes and collected by the City Finance Director and/or the City Clerk. Should the real or personal property tax herein become delinquent, the City Financial Officer, the City Clerk and/or the City Attorney are authorized to file suit to collect all delinquent taxes plus court costs and expenses, including a reasonable attorney fee, incurred by reason of the delinquency.  SECTION FOUR If any section, subsection, sentence, clause, or phrase of this ordinance is held unconstitutional or otherwise invalid, such infirmity shall not affect the validity of the remaining portions of this ordinance. SECTION FIVE All ordinances or parts of ordinances in conflict with this ordinance are hereby repealed. SECTION SIX This Ordinance shall take effect after its passage and publication according to law. PUBLICLY INTRODUCED AND READ FIRST TIME: October 12, 2020 PUBLICLY READ SECOND TIME AND PASSED: _______________, 2020 APPROVED: _______________________ Tom Prather, Mayor ATTEST: _________________________ Tracie Hoffman, City Clerk City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor MUNICIPAL ORDER 20 - _____ October 26, 2020 AN ORDER APPROVING A CONTRACT WITH CORNETT AND ASSOCIATES FOR THE SALE OF REAL PROPERTY LOCATED ON FROGTOWN ROAD AND AUTHORIZING THE MAYOR TO SIGN ALL RELEVANT DOCUMENTS. WHEREAS, the City of Georgetown acquired certain real property, located on Frogtown Road, for its Radio System upgrade project; and, WHEREAS, via Municipal Order 2020-06, Georgetown City Council declared said property surplus and authorized sale of said property; and, WHEREAS, the City of Georgetown attempted to sell the property via auction but was unable to secure adequate bids; and, WHEREAS, having met its legal obligation to attempt the sale in a manner required by KRS 82.083, the City seeks to sell the property through a licensed real estate agent; and, WHEREAS, Roy Cornett, of Cornett and Associates, is the recommended agent for said transaction; and, WHEREAS, Mr. Cornett’s contract includes a 6% commission fee, which will be paid from the proceeds of the sale and will not obligate any City funds; NOW THEREFORE, IT IS HEREBY ORDERED by the Georgetown City Council that the Exclusive Right to Sell Contract for the property on Frogtown Road, a copy of which is attached hereto and incorporated herein by reference, is approved, and the Mayor is authorized to sign all relevant documents. PASSED AND APPROVED, this October 26, 2020. __________________________________ Tom Prather, Mayor ATTEST: _____ Tracie Hoffman, City Clerk 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor MUNICIPAL ORDER 2020- _____ October 26, 2020 AN ORDER APPROVING AN AMENDMENT TO THE AGREEMENT WITH INTEGRATED ENGINEERING, PLLC AND AUTHORIZING THE MAYOR TO SIGN ALL RELEVANT DOCUMENTS WHEREAS, the City of Georgetown was awarded a Congestion Mitigation and Air Quality (CMAQ) grant for improvements to Cardinal Drive; and, WHEREAS, the City of Georgetown elected to contract with a firm assigned by the Kentucky Transportation Cabinet, as this project qualified for this alternative in lieu of following standard procurement procedures; and, WHEREAS, the project scope did not include engineering services related to Utility Relocation, and water, sewer, gas and electric will need to be relocated for the Cardinal Drive roadway improvements; and, WHEREAS, the previously approved contract with Integrated Engineering, PLLC was awarded by MO 18-014 in the amount of $186,498.00; the Right-of-Way amendment was awarded by MO 19-078 in the amount of $49,235.00, and the Utilities Relocation amendment will be awarded with this MO in the amount $15,143.00 of for a revised total amount of $250,876.00; and, WHEREAS, this contract amendment will be funded in the 2020-2021 budget; NOW THEREFORE, IT IS HEREBY ORDERED by the Georgetown City Council that the amendment to the contract between the City of Georgetown and Integrated Engineering, PLLC, in the amount of $15,143.00, which is attached hereto and incorporated herein by reference, is approved, and the Mayor is authorized to sign all relevant documents. PASSED AND APPROVED, this October 26, 2020. __________________________________ Tom Prather, Mayor ATTEST: Tracie Hoffman, City Clerk 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE Cardinal Drive SCOTT COUNTY ITEM NO. 7-3719 UTILITY DESIGN ENGINEERING AND RELATED SERVICES PROPOSED PRODUCTION HOURS AND FEE Submitted by: Integrated Engineering, PLLC 166 Prosperous Place, Suite 220 Lexington, Kentucky 40509 859-368-0145 June 3, 2020 Page 1 of 11  KENTUCKY TRANSPORTATION CABINET TC 40-2 Department of Highways Rev. 12/2017 DIVISION OF PROFESSIONAL SERVICES Page 1 of 1 ENGINEERING AND RELATED SERVICES FEE PROPOSAL SECTION 1: PROJECT INFORMATION DATE: Jun 2, 2020 COUNTY: Scott ITEM #: 7-3719 PROJECT: Cardinal Drive DESC: Utility Design SECTION 2: BUDGET INFORMATION PROPOSED NEGOTIATED AVERAGE ESTIMATED FEE CONSIDERATIONS MAN HOURS MAN HOURS RATE COST SURVEY TOTAL 0 0 $ 41.51 $ - LINE AND GRADE TOTAL 0 0 $ 51.70 $ - UTILITY COORDINATION TOTAL 92 92 $ 57.41 $ 5,281.72 RIGHT OF WAY PLANS TOTAL 0 0 $ 43.36 $ - FINAL PLANS TOTAL 0 0 $ 54.60 $ - MEETINGS TOTAL 0 0 $ 54.58 $ - PUBLIC INVOLVEMENT TOTAL 0 0 $ 65.67 $ - QA/QC TOTAL 0 0 $ 65.67 $ - $ - $ - TOTAL PRODUCTION HOURS & PAYROLL 92 92 $ 57.41 $ 5,281.72 OVERHEAD ( 148.86 % ) $ 7,862.37 PROFIT ( 15.00 % ) $ 1,971.61 COST OF MONEY ( 0.51 % ) $ 26.94 DIRECT COSTS AMOUNT TOTAL DIRECT COSTS $ - TOTAL DIRECT COSTS $ - SUBCONSULTANTS AMOUNT TOTAL SUBCONSULTANTS $ - TOTAL FEE $ 15,143 *Rounded to the nearest dollar SECTION 3: SIGNATURE FIRM NAME: SIGNED BY: President 6/2/2020 CONSULTANT SIGNATURE TITLE DATE PROFESSIONAL SERVICES SIGNATURE TITLE DATE  KENTUCKY TRANSPORTATION CABINET TC 61-4 Rev. 12/12 PRODUCTION-HOUR WORKSHEET COUNTY : Scott PROJECT : Cardinal Drive PROJECT TYPE : Utility Design UPN : CONSULTANT : Integrated Engineering FED.NO : PREPARED BY : David Moses, PE,PLS ITEM NO : 7-3719 DATE : 3/2/2020 SURVEY No. ITEM CREW UNIT AMOUNT HRS/UNIT HOURS RECONNAISSANCE 1 Control - (existing) 1 Mile 0 2 Utilities - (data gathering, identification & contact) 1 No. 0 3 Drainage - (sink holes, streams, pipes, etc.) 1 Mile 0 CONTROL 4 Horizontal 3 Mile 0 5 Vertical 3 Mile 0 6 Process data 1 Mile 0 PLANIMETRIC SURVEY 7 Planimetric location (specify complete, pickup or update) 3 Mile 0 8 Subsurface Utility Engineering, Quality Levels C & D 3 Mile 0 9 Subsurface Utility Engineering, Quality Level B 3 Mile 0 10 Subsurface Utility Engineering, Quality Level A 1 LS 0 11 Process data 1 Mile 0 TERRAIN SURVEY 12 DTM data collection (Items 11-18 not required if used) 3 Acre 0 13 Verify terrain model accuracy 3 Mile 0 14 Tie-ins 3 No. 0 15 Drainage situations survey (Bridge) 3 No. 0 16 Drainage situations survey (Culvert) 3 No. 0 17 Drainage pipe section (non-situation size) 3 No. 0 18 Flood plain data 3 No. 0 19 Railroad Surveys 3 No. 0 20 Additional necessary DTM data (specify pickup or update) 3 Acre 0 21 Process data 1 Mile 0 ESTABLISH PROPERTY LINES & OWNERSHIP 22 Contact & Interview Property Owners 1 Parcel 0 23 Field tie property lines/corners 3 Parcel 0 STAKING 24 Stake centerlines, approaches, detours 3 Mile 0 25 Stake core holes - structures (unit is per structure) 3 No. 0 26 Stake core holes - roadway (unit is per core hole) 3 No. 0 SURVEY MISCELLANEOUS 27 Determine roadway elevations (Crown and EP) 3 Mile 0 28 Environmental areas 3 No. 0 SURVEY TOTAL 0 Page 3 of 11 6/3/2020  KENTUCKY TRANSPORTATION CABINET TC 61-4 Rev. 12/12 PRODUCTION-HOUR WORKSHEET PRELIMINARY LINE AND GRADE No. ITEM UNIT AMOUNT HRS/UNIT HOURS 30 Computer setup LS 0 31 Prepare existing manuscripts Mile 0 32 Establish approximate property lines and ownership Parcel 0 33 Study and develop typical sections No. 0 34 Study and develop horizontal alignments Mile 0 35 Study and develop vertical alignments Mile 0 36 Create and evaluate proposed roadway models Mile 0 37 Design entrances No. 0 38 Pre-size pipes (all alternates) No. 0 39 Pre-size culverts (all alternates) No. 0 40 Pre-size bridges (all alternates) No. 0 41a Conduct Traffic Engineering Analysis (Basic; Highway Capacity Manual Pro Intersection 0 41b Conduct Traffic Engineering Analysis (Advanced; Micro-simulation) Intersection 0 42 Study and development of interchange No. 0 43 Study and development of intersection No. 0 44 Study and develop maintenance of traffic plan Alt. 0 45 Plot/print copies of plans for team meeting and inspections LS 0 46 Calculate preliminary quantities and develop cost estimates Alt. 0 47 Revise plans and estimates LS 0 48 Preliminary Right of Way with taking areas Parcel 0 49 Prepare Design Executive Summary LS 0 50 Develop/document "Avoidance Alternatives to Water Related Impacts" LS 0 PRELIMINARY LINE & GRADE MISCELLANEOUS 51 0 52 0 53 Identify Potential Environmental Concerns LS 0 54 Masterplan for the Project Limits LS 0 55 0 PRELIMINARY LINE AND GRADE TOTAL 0 Page 4 of 11 6/3/2020  KENTUCKY TRANSPORTATION CABINET TC 61-4 Rev. 12/12 PRODUCTION-HOUR WORKSHEET UTILITY COORDINATION No. ITEM UNIT AMOUNT HRS/UNIT HOURS 56 Utility Coordination Meeting (2 of persons) No. 2 8 16 57 Develop Utility Relocation Layout Sheets (1"=200') Mile 0 58 Develop Utility Relocation Plans (1"=50') Mile 0 UTILITY COORDINATION MISCELLANEOUS 59 Georgetown Muncipal Water and Sewer Relocation Plans LS 1 60 60 60 Additional Design Coordination & Plan Changes LS 1 16 16 UTILITY COORDINATION TOTAL 92 Page 5 of 11 6/3/2020  KENTUCKY TRANSPORTATION CABINET TC 61-4 Rev. 12/12 PRODUCTION-HOUR WORKSHEET RIGHT OF WAY PLANS No. ITEM UNIT AMOUNT HRS/UNIT HOURS 60 Deed research Parcel 0 61 Establish property and ownership Parcel 0 62 Calculate Right of Way Parcel 0 63 Prepare legal descriptions Parcel 0 64 Complete Right of Way summary sheet Parcel 0 65 Generate Right of Way strip map (scale 1" = 100') Sheet 0 66 Prepare Right of Way Plans Submittal LS 0 67 Right of Way revisions after Right of Way submittal LS 0 R/W PLANS MISCELLANEOUS 68 Deed Research for Existing Alignments LS 0 69 Deed Research for Existing Parcels Parcel 0 70 Prepare Legal Descriptions for Right of Way transfer Parcel 0 71 72 73 RIGHT OF WAY PLANS TOTAL 0 Page 6 of 11 6/3/2020  KENTUCKY TRANSPORTATION CABINET TC 61-4 Rev. 12/12 PRODUCTION-HOUR WORKSHEET FINAL PLAN PREPARATION No. ITEM UNIT AMOUNT HRS/UNIT HOURS 80 Computer setup LS 0 81 Update existing topography and terrain model Mile 0 82 Refine alignments (horizontal & vertical) Mile 0 83 Develop pavement design No. 0 84 Finalize templates & transitions No. 0 85 Develop final roadway model Mile 0 86 Develop proposed design Mile 0 87 Generate plan sheets (scale 1" = xxx') Sheet 0 88 Generate profile sheets (scale 1" = xxx') Sheet 0 89 Detail cross sections (scale 1" = xxx') No. 0 90 Evaluate Entrance Designs No. 0 91 Revise roadway plans from soils report Mile 0 DRAINAGE 92 Develop pipe sections (< 54") No. 0 93 Develop drainage system map Mile 0 94 Develop drainage situation (bridge) No. 0 95 Develop drainage situation (culvert) No. 0 96 Develop blue line stream channel change ( => 200') No. 0 97 Drainage analysis (entrance pipes) No. 0 98 Drainage analysis (A < = 200 acres) No. 0 99 Drainage analysis (200 acres < A < 1.0 sq. mile) No. 0 100 Drainage analysis (A = > 1.0 sq. mile) level 1 analysis No. 0 101 Drainage analysis (A = > 1.0 sq. mile) level 2 analysis No. 0 102 Drainage analysis (A = > 1.0 sq. mile) level 3 analysis No. 0 103 Special drainage studies (SWMM Model) No. 0 104 Roadway ditches and channels Mile 0 105 Develop Erosion Control Plan Mile 0 106 Inlet spacing calculations No. 0 107 Storm sewers calculations No. 0 108 Perform scour analysis & Energy Dissapator Evaluation No. 0 109 Assemble preliminary and final drainage folders LS 0 110 Prepare advanced situation folder - bridge No. 0 111 Prepare advanced situation folder - culvert No. 0 DRAINAGE MISCELLANEOUS 112 Site Reconnaissance & Follow Ups (1 Engineer) No. 0 113 Detention Calculations LS 0 114 Develop Design Recommendations LS 0 115 Develop Report of Findings LS 0 Page 7 of 11 6/3/2020  KENTUCKY TRANSPORTATION CABINET TC 61-4 Rev. 12/12 PRODUCTION-HOUR WORKSHEET FINAL PLAN PREPARATION (Continued) No. ITEM UNIT AMOUNT HRS/UNIT HOURS 116 Prepare layout sheet LS 0 117 Prepare typical sections No. 0 118 Prepare Interchange geometric approval No. 0 119 Prepare intersection geometric approval No. 0 120 Prepare coordinate control sheet Mile 0 121 Prepare elevation developments No. 0 122 Prepare striping plan No. 0 123 Calculate final quantities Mile 0 124 Complete general summary LS 0 125 Complete paving summary LS 0 126 Complete drainage summary LS 0 127 Complete pavement under-drain summary LS 0 128 Prepare cost estimate LS 0 129 Plot/print copies of plans LS 0 130 Plan revisions Mile 0 131 Prepare final construction plans submittal LS 0 MAINTENANCE OF TRAFFIC 132 Write maintenance of traffic notes (TCP) LS 0 133 Prepare construction phasing plans Mile 0 134 Develop diversion plan sheets Sheet 0 135 Develop diversion profile sheets Sheet 0 136 Develop diversion cross sections No. 0 137 Develop temporary drainage No. 0 FINAL PLANS MISCELLANEOUS 138 Document available rock quantities LS 0 139 0 140 0 141 0 142 0 143 0 FINAL PLANS TOTAL 0 Page 8 of 11 6/3/2020  KENTUCKY TRANSPORTATION CABINET TC 61-4 Rev. 12/12 PRODUCTION-HOUR WORKSHEET MEETINGS No. ITEM UNIT AMOUNT HRS/UNIT HOURS 150 Prelim. line and grade inspection (3 of persons) No. 0 151 Drainage inspection (3 of persons) No. 0 152 Final inspection (3 of persons) No. 0 153 Misc. project coordination meetings (3 of persons) No. 0 154 Project team meetings (2 of persons) No. 0 MEETINGS MISCELLANEOUS 155 Value Engineering Study LS 0 0 156 Constructability Review LS 0 0 157 Utility Coordination Meetings (2 persons) No. 0 0 0 158 0 159 0 MEETINGS TOTAL 0 PUBLIC INVOLVEMENT No. ITEM UNIT AMOUNT HRS/UNIT HOURS 160 Develop and Maintain Mailing List LS 0 161 Prepare for Advisory Committee/Officials Meeting No. 0 162 Attend Advisory Committee/Officials Meeting (3 of persons) No. 0 163 Prepare for Public Meetings/Hearings No. 0 164 Attend Public Meetings/Hearings (3 of persons) No. 0 165 Prepare and Distribute Newsletter No. 0 166 Property owner coordination No. 0 PUBLIC INVOLVEMENT MISCELLANEOUS 167 0 168 0 169 PUBLIC INVOLVEMENT TOTAL 0 QA/QC No. ITEM UNIT AMOUNT HRS/UNIT HOURS 180 Plan review 0 0 181 Structure review 0 0 182 0 183 0 184 0 185 0 QA/QC TOTAL 0 Page 9 of 11 6/3/2020  KENTUCKY TRANSPORTATION CABINET TC 61-4 Rev. 12/12 PRODUCTION-HOUR WORKSHEET PRODUCTION-HOUR SUMMARY SURVEY TOTAL 0 LINE AND GRADE TOTAL 0 UTILITY COORDINATION TOTAL 92 RIGHT OF WAY PLANS TOTAL 0 FINAL PLANS TOTAL 0 MEETINGS TOTAL 0 PUBLIC INVOLVEMENT TOTAL 0 QA/QC TOTAL 0 GRAND TOTAL 92 Page 10 of 11 6/3/2020  CLASSIFICATIONS AND PERCENTAGES FOR DESIGN Escalation: Estimated Notice to Proceed: 2/13/2020 Estimated End of Project: 7/15/2020 midpoint: 4/29/2020 rate = 4.91% period = 0.91 factor = 0.04458 * effective 6/2/2019 CLASSIFICATIONS, CERTIFIED / AUDITED RATES, AND PERCENTAGES Structural Project Manager AVERAGE RATE Engineer-in-Training I TOTAL PERCENT Project Manager Project Engineer CADD Tech Instrument Man DESCRIPTION Principal Party Chief $74.00 $63.22 $39.88 $30.50 $28.67 $40.75 $25.19 $58.00 $0.00 $0.00 $77.30 $66.04 $41.66 $31.86 $29.95 $42.57 $26.31 $60.59 $0.00 $0.00 SURVEY TOTAL $ 41.51 5% 10% 15% 50% 20% 100% LINE AND GRADE TOTAL $ 51.70 10% 35% 35% 15% 5% 100% UTILITY COORDINATION TOTAL $ 57.41 10% 50% 40% 100% RIGHT OF WAY PLANS TOTAL $ 43.36 10% 10% 40% 20% 20% 100% FINAL PLANS TOTAL $ 54.60 35% 20% 45% 100% MEETINGS TOTAL $ 54.58 50% 0% 50% 100% PUBLIC INVOLVEMENT TOTAL $ 65.67 40% 40% 20% 100% QA/QC TOTAL $ 65.67 40% 40% 20% 100% 0%  City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor MUNICIPAL ORDER 2020-_______ OCTOBER 26, 2020 AN ORDER RESTORING FUNDING TO THE GEORGETOWN/SCOTT COUNTY SENIOR CITIZENS CENTER WHEREAS, the City of Georgetown reduced the Georgetown/Scott County Senior Citizens Center budget by 10% ($9,700.00) in Fiscal Year 2020-2021; and, WHEREAS, the Georgetown/Scott County Senior Citizens Center has requested additional funding to continue the senior citizens meal program or the program will have to terminate on December 31, 2020; and, WHEREAS, the Georgetown City Council would like to restore the funding back to its Fiscal Year 2019-2020 level, which is a total of $97,000 annually; and, WHEREAS, the additional $9,700.00 will be added to the budget in a future amendment; NOW THEREFORE , IT IS HEREBY ORDERED by the Georgetown City Council that the funding for the Georgetown/Scott County Senior Citizens Center for Fiscal Year 2020-2021 will be increased by $9,700.00, and the Mayor is authorized to sign all relevant documents . PASSED AND APPROVED, this October 26, 2020. __________________________________ Tom Prather, Mayor ATTEST: Tracie Hoffman, City Clerk 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE  CITY OF GEORGETOWN RESOLUTION 20 -____ A RESOLUTION OF THE CITY OF GEORGETOWN ACCEPTING GRANT FUNDS FROM THE UNITED STATES DEPARTMENT OF JUSTICE AND AUTHORIZING THE MAYOR TO SIGN ALL RELEVANT DOCUMENTS. WHEREAS, the City of Georgetown, for the benefit of Georgetown Police Department, applied for the 2020 United States Department of Justice Bulletproof Vest Partnership (BVP) Grant; and, WHEREAS, the City of Georgetown has been awarded $9,636.63 in BVP Grant funding; and, WHEREAS, the grant provides for 50% reimbursement of the cost of bulletproof vests; and, WHEREAS, the grant requires that the Georgetown Police Department purchase the vest(s) prior to grant funds being disbursed; NOW THEREFORE, be it resolved by the City of Georgetown that: The Georgetown City Council does hereby ratify and adopt all statements, representations, warranties, covenants and agreements required under the Bulletproof Vest Partnership and does hereby accept the funds granted. The Mayor of the City is hereby authorized and directed to sign any and all necessary documents on behalf of the City of Georgetown, and the Georgetown City Clerk is hereby authorized and directed to certify thereto. This RESOLUTION was approved by vote of the City Council, City of Georgetown on the 26th day of October, 2020. CITY COUNCIL OF GEORGETOWN _________________________________ Tom Prather, Mayor ATTESTED BY: ______________________________ Tracie Hoffman, City Clerk/Treasurer City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor MUNICIPAL ORDER 2020 - _______ October 26, 2020 AN ORDER DECLARING SURPLUS PROPERTY AND AUTHORIZING DISPOSAL OF SAME BY PUBLIC AUCTION. WHEREAS, the property described in the list attached hereto and incorporated herein by reference was acquired for use by the City of Georgetown by the designated City Department(s); and, WHEREAS, the property is in need of repairs exceeding its current value, is not being used, and should be declared surplus; NOW THEREFORE, IT IS HEREBY ORDERED by the Georgetown City Council that the property described in the attached lists is declared surplus and that the Mayor is authorized to dispose of the same by public auction. PASSED AND APPROVED, this October 26, 2020. __________________________________ Tom Prather, Mayor ATTEST: Tracie Hoffman, City Clerk 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE Dispatch: October 26, 2020 1 – NetGear 8 port Cable/DSL Prosafe VPN Firewall FVS318 90 - P5500 portable radios 16 - P5400 portable radios 11 - P5300 portable radios 13 - P5100 portable radios 7 - P7200 portable radios 39 - M/A-Com LPE-200 portable radios 56 - Ericsson M-RK portable radios 5 - M/A-Com EDACS 300P portable radios 11 – Kenwood TK250 portable radios 11 – Kenwood TK280 portable radios 3 – Kenwood TK260 portable radios 2 – P7100 portable radios 7 – Kenwood TK7160 mobile radios 1 – Midland ML3215 Mobile radio 4 – Kenwood M4X8MAX mobile radios 1 – Motorola SP50 portable radio 1 – iCom mobile radio 1 – iCom IC-F1215 mobile radio 1 – Motorola D422RA77A513K mobile radio 1 – Motorola M43GMC20D2AA mobile radio 1 – Kenwood KRK-2 VHF FM Transceiver TK730 1 – Bendix / King portable radio 11 – Ericsson Chargers R4A 76 – Harris / M/A-Com Chargers 36 – ACT iCharge I-20 Chargers 18 – ACT iCharge I-15 Chargers 15 – ACT iCharge I-10 Chargers 9 - Samlex SEC1212 Power Supplies 1 - Astron SS-12 Power Supply 2 – P5100 Chargers 5 – GE Console Microphones 2 – M/A-Com Console Microphone 1 – Harris Console Microphone 15 – Magnetic Antennas 5 – ACT Charging Plates Model iGER19B NN 2 – ACT Charging Plates Model iGER19NN IS 78 – Portable Radio Antennas 100 Court Street • Box 677 • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 867-3826 EOE