City Council

City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor Georgetown City Council Special Meeting November 9, 2020 6:00 pm AGENDA * Per KRS 61.826, this meeting is a video teleconference meeting. Members of the Council will participate via “Zoom.” Per Senate Bill 150, Council Members without video access may participate via audio teleconference. The meeting will be hosted from City Hall, 100 North Court Street, Georgetown, KY 40324. Per Kentucky Attorney General Opinion 20-05 and Senate Bill 150, public attendance will not be permitted at this meeting because, due to the highly contagious nature of COVID-19, it is not feasible for the City to provide a central physical location for public viewing. This meeting will be broadcast live through the City of Georgetown’s YouTube page (www.youtube.com/c/cityofgeorgetownky). Any citizen who wishes to speak at the council meeting may contact Tracie Hoffman tracie.hoffman@georgetownky.gov, who will provide them with a link to the Zoom meeting. 1. Call to Order 2. Roll Call 3. Approval of Minutes 4. Receipt of Check Register 5. Public Comments 6. Mayor’s Comments 7. Dispatch – Municipal Order Approving Surplus Property 8. Finance a) Quarterly Financial Update b) Municipal Order Approving Bid for Asbestos Abatement Services 9. Human Resources-Resolution Regarding Council Member Insurance 10.Council Comments 11. Adjourn 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE Georgetown City Council Special Meeting Minutes of 10/26/2020 Page 1 of 2 Georgetown City Council Special Meeting October 26, 2020 6:00 pm The meeting of the Georgetown City Council was called to order by Tom Prather. All members being present, Councilmember Tingle-Sames led the pledge after a moment of silence. 1. Minutes A motion was made by Councilmember Tackett and seconded by Councilmember Lusby Mitchell to approve the minutes with corrections from the Special City Council meeting October 12 , 2020. The motion was unanimously approved. 2. Acknowledgement Receipt of Check Register Mayor Prather requested that council acknowledge receipt of the check register. Council members all acknowledged such receipt. 3. GMWSS a) Approval of purchase order from GRW Engineering for $50,000.00. A motion for approval was made by Councilmember Stone and seconded by Councilmember Thompson. The motion was unanimously approved. b) Approval of purchase order from Leak Eliminators for $13,000.00. A motion for approval was made by Councilmember Tackett and seconded by Councilmember Thompson. The motion was unanimously approved. c) Approval of bid for WWTP2 splitter Box and concrete paved access drive. A motion for approval was made by Councilmember Lusby and seconded by Councilmember Lusby Mitchell. The motion was unanimously approved d) Approval of FY21 budget amendment number 1. Motion for approval was made by Councilmember Tackett and seconded by Councilmember Stone. The motion was unanimously approved e) Approval of annual chemical recommendations. A motion for approval was made by Councilmember Tingle-Sames and seconded by Councilmember Lusby Mitchell. The motion was unanimously approved. f) Approval for bid for 2020 water source study. A motion for approval was made by Councilmember Tackett and seconded by Councilmember Thompson. The motion was unanimously approved. 4. City Attorney a) Second reading of property tax ordinance. A motion for approval was made by Councilmember Showalter and seconded by Councilmember Lusby. The motion passed 5-3. Council members Singer-Eardley, Tingle-Sames and Thompson voted no. b) Municipal Order Approving Contract with Cornett and Associates. A motion for approval was made by Councilmember Thompson and seconded by Councilmember Lusby Mitchell. The motion was unanimously approved. Georgetown City Council Special Meeting Minutes of 10/26/2020 Page 2 of 2 5. City Engineer Municipal Order approving amendment to contract with Integrated Engineering. A motion for approval was made by Councilmember Lusby Mitchell and seconded by Councilmember Tackett. The motion was unanimously approved. 6. Finance Municipal Order approving senior citizen center funding. A motion for approval was made by Councilmember Lusby and seconded by Councilmember Tackett. The motion was unanimously approved. 7. Police Resolution accepting bulletproof vest partnership grant funds. A motion for approval was made by Councilmember Thompson and seconded by Councilmember Stone. The motion was unanimously approved. 8. Dispatch Municipal Order approving surplus property. A motion for approval was made by Councilmember Tingle-Sames and seconded by Councilmember Singer Eardley. The motion was unanimously approved. 9. Executive Session A motion to enter executive session pursuant to KRS 61.810(1)(c) to discuss matters of proposed or pending litigation against or on behalf of the city was made by Councilmember Lusby Mitchell and seconded by Councilmember Tingle-Sames. The motion was unanimously approved. A motion to enter regular session was made by Councilmember Lusby Mitchell and seconded by Councilmember Tackett. The motion was unanimously approved. There was no action taken during the executive session. 10. Council Comments Councilmember Showalter requested the city attorney draft a resolution concerning council benefits for the next meeting. There being no further business Mayor Prather adjourned the meeting. APPROVED ______________________________ Tom Prather, Mayor ATTESTED BY: _________________________________ Tracie Hoffman, City Clerk-Treasurer  Georgetown, City of Check Report by Check Number Banks: All Check Dates: 10/26/2020 to 11/30/2020 Payment Method: Checks, ACH, EFT As Of Check Cashed Date: 1/1/1900 to 11/30/2020 Vendors: 10THPLAN to zWOODFEXC Include Voids: No Checks: All Check Status: Cashed And Outstanding Check Number Check Date Vendor Code Vendor Name Check Type Check Status Cashed Date Void Amount Amount Bank: 1C - CENTRAL BANK & TRUST 0000108324 10/29/2020 CLERK GLENN WILLIAMS ESCROW ACCOUNT Check Outstanding $0.00 $177,457.79 0000108325 10/30/2020 911FLEET 911 FLEET AND FIRE EQUIP Check Outstanding $0.00 $154.00 0000108326 10/30/2020 ADTSECUR ADT SECURITY SERVICES Check Outstanding $0.00 $134.36 0000108327 10/30/2020 ALLYEAR ALL YEAR ROUND OUTDOOR SERVICES Check Outstanding $0.00 $8,025.00 0000108328 10/30/2020 ARAMARKU ARAMARK UNIFORM SERVICE Check Outstanding $0.00 $102.08 0000108329 10/30/2020 AUTOZONE AUTOZONE INC Check Outstanding $0.00 $0.00 0000108330 10/30/2020 BATESSEC Bates Security Check Outstanding $0.00 $567.00 0000108331 10/30/2020 EMPLOYEEREIMB BEN SMITH Check Outstanding $0.00 $101.51 0000108332 10/30/2020 EMPLOYEEREIMB LEWIS CRUMP Check Outstanding $0.00 $34.47 0000108333 10/30/2020 FINLEYFI FINLEY FIRE Check Outstanding $0.00 $511.80 0000108334 10/30/2020 FDSAS FIRE DEPARTMENT SERVICE & SUPPLY Check Outstanding $0.00 $913.00 0000108335 10/30/2020 FLEETPRI FLEETPRIDE INC. Check Outstanding $0.00 $227.00 0000108336 10/30/2020 CITY OF FRANKFO FRANKFORT FIRE AND EMS Check Outstanding $0.00 $2,600.00 0000108337 10/30/2020 GALLS GALLS, LLC Check Outstanding $0.00 $320.96 0000108338 10/30/2020 GTCHAMBE GEO. CHAMBER OF COMMERCE Check Outstanding $0.00 $60.00 0000108339 10/30/2020 GTHOSPIT GEORGETOWN COMM.HOSPITAL Check Outstanding $0.00 $127.26 0000108340 10/30/2020 GIBSONSH GIBSON HEATING & COOLING Check Outstanding $0.00 $129.00 0000108341 10/30/2020 GTMUNWAT GT MUNICIPAL WATER & SEW. Check Outstanding $0.00 $78.38 0000108342 10/30/2020 HAMILRYK HAMILTON RYKER Check Outstanding $0.00 $1,902.30 0000108343 10/30/2020 OFFUTTHARRY HARRY OFFUTT Check Outstanding $0.00 $950.00 0000108344 10/30/2020 HAZENSAWYER HAZEN AND SAWYER Check Outstanding $0.00 $4,055.00 0000108345 10/30/2020 HIGHBRID HIGHBRIDGE SPRING WATER Check Outstanding $0.00 $75.50 0000108346 10/30/2020 KLCINSUR KENTUCKY LEAGUE OF CITIES Check Outstanding $0.00 $6,686.50 0000108347 10/30/2020 KYMOTORS KOI ENTERPRISES Check Outstanding $0.00 $36.57 0000108348 10/30/2020 KYAMWAT KY AMERICAN WATER Check Outstanding $0.00 $168.83 0000108349 10/30/2020 KYFREIGH KY. FREIGHTLINER TRUCKS Check Outstanding $0.00 $179.12 0000108350 10/30/2020 LFUCG LEX.-FAYETTE URBAN COUNTY Check Outstanding $0.00 $775.56 0000108351 10/30/2020 LEXCOFFE LEXINGTON COFFEE & TEA CO Check Outstanding $0.00 $50.00 0000108352 10/30/2020 LEXTRUCK LEXINGTON TRUCK SALES Check Outstanding $0.00 $507.66 0000108353 10/30/2020 LOWES LOWE'S BUSINESS ACCOUNT Check Outstanding $0.00 $512.13 0000108354 10/30/2020 NETMOTIO NET MOTION Check Outstanding $0.00 $7,293.04 0000108355 10/30/2020 OVERHEAD OVERHEAD DOOR CO OF LEX Check Outstanding $0.00 $1,032.13 0000108356 10/30/2020 OWENELEC OWEN ELECTRIC CO OPERATIV Check Outstanding $0.00 $1,286.89 0000108357 10/30/2020 QUILL QUILL Check Outstanding $0.00 $436.51 0000108358 10/30/2020 SSTIRELE S & S TRUCK TIRE CENTER Check Outstanding $0.00 $729.00 11/6/2020 3:00 PM Page 1 of 3 V.4.6  As Of Check Cashed Date: 1/1/1900 to 11/30/2020 Check Number Check Date Vendor Code Vendor Name Check Type Check Status Cashed Date Void Amount Amount 0000108359 10/30/2020 SOUSTATE SOUTHERN STATES CO-OP Check Outstanding $0.00 $75.60 0000108360 10/30/2020 SPECTRUME SPECTRUM ENTERPRISE Check Outstanding $0.00 $169.97 0000108361 10/30/2020 STURGILL STURGILL, TURNER, BARKER & MOLONE Check Outstanding $0.00 $126.00 0000108362 10/30/2020 SUNBADGE SUN BADGE COMPANY Check Outstanding $0.00 $66.00 0000108363 10/30/2020 TENSTREET TENSTREET, LLC Check Outstanding $0.00 $285.00 0000108364 10/30/2020 TERMINIX TERMINIX PROCESSING CTR. Check Outstanding $0.00 $523.80 0000108365 10/30/2020 TERMINIX TERMINIX PROCESSING CTR. Check Outstanding $0.00 $488.88 0000108366 10/30/2020 TRUCKPRO TRUCKPRO/AWR LEXINGTON Check Outstanding $0.00 $35.52 0000108367 10/30/2020 WALMARTG WALMARTS COMMUNITY BRC Check Outstanding $0.00 $1,591.75 0000108368 10/30/2020 WEXFLEET WEX BANK Check Outstanding $0.00 $28,046.09 0000108369 10/30/2020 VISA WHITAKER BANK-VISA Check Outstanding $0.00 $8,888.32 0000108370 10/30/2020 ZIEGLERMORGAN ZIEGLER MORGAN TIRE CO. Check Outstanding $0.00 $1,836.00 0000108371 11/02/2020 MANUALCHECK Corey Moody Check Outstanding $0.00 $1,099.63 0000108372 11/06/2020 AGRISOD AGRI-LAWN INC. Check Outstanding $0.00 $825.00 0000108373 11/06/2020 ALERTALL ALERT-ALL CORP. Check Outstanding $0.00 $250.00 0000108374 11/06/2020 BELLENGINEERIN BELL ENGINEERING Check Outstanding $0.00 $670.50 0000108375 11/06/2020 NORTHERN BLUE TARP FINANCIAL Check Outstanding $0.00 $309.98 0000108376 11/06/2020 CHARDSNY CHARD SNYDER Check Outstanding $0.00 $568.00 0000108377 11/06/2020 DATADESIGN DATA DESIGN INC Check Outstanding $0.00 $2,548.00 0000108378 11/06/2020 DATAMARK DATAMARK MAILING SERVICES, INC Check Outstanding $0.00 $6,386.16 0000108379 11/06/2020 GTPARKSR GEORGETOWN PARKS & REC. Check Outstanding $0.00 $103,734.25 0000108380 11/06/2020 GTSCSENI GT/SC SENIOR CITIZENS Check Outstanding $0.00 $11,316.65 0000108381 11/06/2020 HAMILRYK HAMILTON RYKER Check Outstanding $0.00 $3,252.40 0000108382 11/06/2020 OFFUTTHARRY HARRY OFFUTT Check Outstanding $0.00 $480.00 0000108383 11/06/2020 HIGHBRID HIGHBRIDGE SPRING WATER Check Outstanding $0.00 $45.75 0000108384 11/06/2020 INTEGRATION INTEGRATION PARTNERS CORPORATIO Check Outstanding $0.00 $6,086.40 0000108385 11/06/2020 KELLYSRE JAMES KELLY Check Outstanding $0.00 $165.00 0000108386 11/06/2020 KYDEFLOA KY EMPLOYEES DEFF COMP Check Outstanding $0.00 $7,568.00 0000108387 11/06/2020 KYUTILIT KY UTILITIES COMPANY Check Outstanding $0.00 $287.38 0000108388 11/06/2020 LEGALSHI LEGAL SHIELD Check Outstanding $0.00 $400.82 0000108389 11/06/2020 LEXIS LEXISNEXIS, A DIVISION OF RELX INC. Check Outstanding $0.00 $222.00 0000108390 11/06/2020 MEADETRACTOR MEADE TRACTOR Check Outstanding $0.00 $902.27 0000108391 11/06/2020 NETGAINT NETGAIN TECHNOLOGIES INC. Check Outstanding $0.00 $398.00 0000108392 11/06/2020 OWENELEC OWEN ELECTRIC CO OPERATIV Check Outstanding $0.00 $301.80 0000108393 11/06/2020 PURCHASE PURCHASE POWER Check Outstanding $0.00 $134.04 0000108394 11/06/2020 PURCHASE PURCHASE POWER Check Outstanding $0.00 $100.00 0000108395 11/06/2020 RAJFLEET RAJ FLEET SERVICES, LLC Check Outstanding $0.00 $682.40 0000108396 11/06/2020 SSTIRELE S & S TRUCK TIRE CENTER Check Outstanding $0.00 $588.08 0000108397 11/06/2020 SPECTRUME SPECTRUM ENTERPRISE Check Outstanding $0.00 $1,747.74 0000108398 11/06/2020 STURGILL STURGILL, TURNER, BARKER & MOLONE Check Outstanding $0.00 $1,506.00 0000108399 11/06/2020 TERMINAL TERMINAL SUPPLY CO. Check Outstanding $0.00 $199.37 0000108400 11/06/2020 DOVERELE THYSSENKRUPP ELEVATOR Check Outstanding $0.00 $433.32 0000108401 11/06/2020 TRACTORS TRACTOR SUPPLY COMPANY Check Outstanding $0.00 $300.78 0000108402 11/06/2020 USBANK US BANK Check Outstanding $0.00 $158,667.51 0000108403 11/06/2020 USBANKEQUIP US BANK EQUIPMENT Check Outstanding $0.00 $2,175.23 0000108404 11/06/2020 VOIANCE VOIANCE LANGUAGE SERVICES LLC Check Outstanding $0.00 $44.80 11/6/2020 3:00 PM Page 2 of 3 V.4.6  As Of Check Cashed Date: 1/1/1900 to 11/30/2020 Check Number Check Date Vendor Code Vendor Name Check Type Check Status Cashed Date Void Amount Amount 0000108405 11/06/2020 VISA WHITAKER BANK-VISA Check Outstanding $0.00 $225.00 0000108406 11/06/2020 WHITELEC WHITLOCK ELECTRIC Check Outstanding $0.00 $720.00 1C - CENTRAL BANK & TRUST Total: $0.00 $575,695.54 Grand Total: $0.00 $575,695.54 11/6/2020 3:00 PM Page 3 of 3 V.4.6 City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor MUNICIPAL ORDER 2020 - _______ November 9, 2020 AN ORDER DECLARING SURPLUS PROPERTY AND AUTHORIZING DISPOSAL OF SAME BY PUBLIC AUCTION OR TRANSFER TO ANOTHER GOVERNMENTAL AGENCY. WHEREAS, the property described in the list attached hereto and incorporated herein by reference was acquired for use by the City of Georgetown by the designated City Department(s); and, WHEREAS, the property is in need of repairs exceeding its current value, is not being used, and should be declared surplus; and, WHEREAS, a portion of this property shall be sold via public auction, and the remaining items (as denoted below), which were previously approved for disposal via public auction, shall be transferred to Lexington Fire Department; NOW THEREFORE, IT IS HEREBY ORDERED by the Georgetown City Council that the property described in the attached list is declared surplus and that the Mayor is authorized to dispose of the same by public auction or transfer to another governmental agency. PASSED AND APPROVED, this November 9, 2020. __________________________________ Tom Prather, Mayor ATTEST: Tracie Hoffman, City Clerk 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE  Dispatch: November 9, 2020 PUBLIC AUCTION 9 – Samlex SEC1212 Power Supplies 1 – Astron SS12 Power Supply 4 – Dell Optiplex 780 Computers 2 – Dell Precision T7600 Computers 2 – Gateway E6300 Computers 3 – Lenovo Computers 1 – Acer Computer 2 – ViewSonic Monitors 4 – Kenwood M4X8MAX 3 – Kenwood KR2 with head units 1 – iCom IC-F320-6 3 – iCom IC-F1215 1 – Midland ML3215 4 – Motorola Radius GM 300 1 – Motorola Radius 2 – Uniden Force AMH3000 37 – P5300 Radios 79 – Ericsson KRD-103 Mobile Radios 119 – Ericsson / GE Mobile Radios PM825P TRANSFER TO LEXINGTON FIRE DEPARTMENT 3 – Zetron Audio Panels Model 4217B 1 – Model 26 Fire Station Dispatcher 25 – Zetron Wireless Interface Modules Model S4000 2 – Zetron Intelligent Radio Interface Modules IRIM KA 1 – Zetron Rack with Zetron Cards and Wiring 8 – Zetron Model 6 Transponders 100 Court Street • Box 677 • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 867-3826 EOE  Georgetown-Scott Co. E911 Center 911 Communication Ct. Georgetown, KY 40324 502-863-7820 502-863-3204 (fax) To: Devon Golden From: Lt. Brian Moore Date: 11/3/2020 Reference: Transfer Zetron to Lexington Fire Department Devon, Below is a list of items I would like to have an M.O. in order to transfer them to the Lexington Fire Department. These were previously approved for auction by City Council, however upon completion of the auction only 1 item was bid on and the other items received no bids. I have been advised these items can be utilized by the Lexington Fire Department. 3 Zetron Audio Panels Model 4217B 1 Model 26 Fire Station Dispatcher 25 Zetron Wireless Interface Modules Model S4000 2 Zetron Intelligent Radio Interface Modules IRIM KA 1 Zetron Rack with Zetron Cards and Wiring 8 Zetron Model 6 Transponders Thank you, Brian Moore  City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor MUNICIPAL ORDER 20 -_______ November 9, 2020 AN ORDER APPROVING THE BID OF ENVIRONMENTAL SPECIALTIES, LLC FOR CDBG ASBESTOS ABATEMENT SERVICES AND AUTHORIZING THE MAYOR TO SIGN ALL RELEVANT DOCUMENTS. WHEREAS, the City has entered into an agreement with the State of Kentucky for the implementation of a Community Development Block Grant (CDGB) pursuant to Title I of the Housing and Community Development Act of 1974; and, WHEREAS, the Boston Scattered Site Housing Project, funded by CDBG, will require asbestos abatement services; and, WHEREAS, the City, through project consultant Kriss Lowry & Associates, Inc., has solicited quotes for this service, the lowest of which was submitted by Environmental Specialties, LLC.; and, WHEREAS, the cost of these services is outlined in the quote, attached hereto and incorporated herein by reference, for a total cost of $5,790.00; and, WHEREAS, these services will be paid using CDBG funding; NOW THEREFORE, IT IS HEREBY ORDERED by the Georgetown City Council that the bid of Environmental Specialties, LLC, for CDBG asbestos abatement services, in the amount of $5,790.00, is approved, and the Mayor is authorized to sign all relevant documents. PASSED AND APPROVED, this November 9, 2020. __________________________________ Tom Prather, Mayor ATTEST: ____________________________ Tracie Hoffman, City Clerk 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE  Boston Scattered Site Housing Project Georgetown, KY Asbestos Abatement 306 Payne St. 10/13/2020 Company Quote Location of Firm Environmental Specialties, LLC $5,790 Winchester Environmental Demoliiton Group, LLC $6,275 Erlanger Interstate Environmental Services, Inc $6,860 Glasgow Larkin Environmental $7,463 E-town RCI Environmental $7,150 Lexington ACM Construction $8,500 Lexington Chase Environmental No quote Louisville Environmental Resources Inc. No quote Lexington Bluegrass Environmental Services No quote Lexington National Environmental Contracting No quote Louisville Georgetown City Council will approve low bid contract at November 9, 2020 meeting.  RESOLUTION 20 -____ CITY OF GEORGETOWN A RESOLUTION REVOKING CITY OF GEORGETOWN RESOLUTION NO. 99-001, WHICH PROVIDED THAT CITY COUNCIL MEMBERS SHALL BE OFFERED THE CITY’S INSURANCE PLAN. WHEREAS, through City of Georgetown Resolution No. 99-001, the City Council resolved that: “The City shall include the City Council member in its employee insurance plan. The Coverage shall include health, dental and life insurance. All premiums for Council member insurance shall be paid by the member prior to due date for the City’s premium payment to the insurance carrier. The dates for Councilmember payments shall be established by the City Finance Director at such time as is necessary to permit the City to timely pay its monthly premium payment.”; and, WHEREAS, Resolution No. 99-001 was passed on January 7, 1999, at a regularly scheduled City Council meeting; and, WHEREAS, it is the desire of this Council to revoke Resolution No 99-001 and cease the practice of offering the City’s insurance plan to Council Members, effective January 1, 2021; NOW, THEREFORE, be it resolved by the City of Georgetown that: Resolution No. 99-001 is hereby revoked, effective January 1, 2021. This RESOLUTION was approved by vote of the City Council, City of Georgetown on the 9th day of November, 2020. BY: Mayor Tom Prather ATTEST: Tracie Hoffman, City Clerk