City Council

City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor Georgetown City Council Special Meeting November 23, 2020 6:00 pm AGENDA * Per KRS 61.826, this meeting is a video teleconference meeting. Members of the Council will participate via “Zoom.” Per Senate Bill 150, Council Members without video access may participate via audio teleconference. The meeting will be hosted from City Hall, 100 North Court Street, Georgetown, KY 40324. Per Kentucky Attorney General Opinion 20-05 and Senate Bill 150, public attendance will not be permitted at this meeting because, due to the highly contagious nature of COVID-19, it is not feasible for the City to provide a central physical location for public viewing. This meeting will be broadcast live through the City of Georgetown’s YouTube page (www.youtube.com/c/cityofgeorgetownky). Any citizen who wishes to speak at the City Council meeting may contact Tracie Hoffman at tracie.hoffman@georgetownky.gov, no later than 4:00 PM on Monday, November 23, 2020, to be provided with a link to the Zoom meeting. 1. Call to Order 2. Roll Call 3. Approval of Minutes 4. Receipt of Check Register 5. Public Comments 6. Mayor’s Comments – Small Business Saturday Proclamation 7. GMWSS a) Approval of Purchase Order to Herrick Company for Wastewater Collections in the amount of $10,200.00 b) Approval of Purchase Order to Leak Eliminators for Wastewater Collections in the amount of $16,849.41 c) Approval of Purchase Order to Kentucky Engineering Group for WWTP2 in the amount of $43,310.00 d) Approval of Purchase Order to GRW for the 2020 Water Source Study in the amount of $83,000.00 e) Kentucky Utilities Rate Changes 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE 8. City Attorney – Municipal Order Approving Memorandum of Agreement with GMWSS 9. City Engineer – Municipal Order Approving Canewood Street Dedication 10. Police – Resolution Accepting VOCA Grant Funds 11. Council Comments 12. Adjourn 100 Court Street • Box 677 • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 867-3826 EOE Georgetown City Council Special Meeting Minutes of 11/9/2020 Page 1 of 1 Georgetown City Council Special Meeting November 9, 2020 6:00 pm The meeting of the Georgetown City Council was called to order by Tom Prather. All members being present, Councilmember Lusby led the pledge after a moment of silence. 1. Minutes A motion was made by Councilmember Stone and seconded by Councilmember Lusby Mitchell to approve the minutes from the Special City Council meeting October 26 , 2020. The motion was unanimously approved. 2. Acknowledgement Receipt of Check Register Mayor Prather requested that council acknowledge receipt of the check register. Council members all acknowledged such receipt. 3. Dispatch Municipal Order approving items for surplus. A motion for approval was made by Councilmember Tingle-Sames and seconded by Councilmember Thompson. The motion was unanimously approved. 4. Finance Municipal Order approving bid for asbestos abatement services. A motion for approval was made by Councilmember Tackett and seconded by Councilmember Lusby Mitchell. The motion was unanimously approved. 5. Human Resources Resolution regarding council member insurance. A motion for approval was made by Councilmember Showalter and seconded by Councilmember Stone. The motion failed 7-1. There being no further business Mayor Prather adjourned the meeting. APPROVED ______________________________ Tom Prather, Mayor ATTESTED BY: _________________________________ Tracie Hoffman, City Clerk-Treasurer  Georgetown, City of Check Report by Check Number Banks: All Check Dates: 11/9/2020 to 11/30/2020 Payment Method: Checks, ACH, EFT As Of Check Cashed Date: 1/1/1900 to 11/30/2020 Vendors: 10THPLAN to zWOODFEXC Include Voids: No Checks: All Check Status: Cashed And Outstanding Check Number Check Date Vendor Code Vendor Name Check Type Check Status Cashed Date Void Amount Amount Bank: 1C - CENTRAL BANK & TRUST 0000108407 11/13/2020 MANUALCHECK Robert Mitchell Check Outstanding $0.00 $475.28 0000108408 11/13/2020 859PRINT 859PRINT Check Outstanding $0.00 $80.00 0000108409 11/13/2020 ALLSAFEI ALL SAFE INDUSTRIES Check Outstanding $0.00 $282.06 0000108410 11/13/2020 SCOTTGRO American Welding and Gas Check Outstanding $0.00 $76.08 0000108411 11/13/2020 ATT AT&T Check Outstanding $0.00 $135.85 0000108412 11/13/2020 AUTOZONE AUTOZONE INC Check Outstanding $0.00 $387.48 0000108413 11/13/2020 CAREHERE CARE HERE LLC Check Outstanding $0.00 $8,023.55 0000108414 11/13/2020 CENKYLAN CENTRAL KY.LANDFILL Check Outstanding $0.00 $18,040.61 0000108415 11/13/2020 WHITEHOUSE DAVID WHITEHOUSE Check Outstanding $0.00 $791.00 0000108416 11/13/2020 DELAPLAI DELAPLAIN DISPOSAL CO. Check Outstanding $0.00 $39.90 0000108417 11/13/2020 EMERMEDI EMERGENCY MEDICAL PRODUCT Check Outstanding $0.00 $719.60 0000108418 11/13/2020 EMPLOYEEREIMB ROBERT BRUIN Check Outstanding $0.00 $104.97 0000108419 11/13/2020 GALLS GALLS, LLC Check Outstanding $0.00 $16,719.65 0000108420 11/13/2020 GTNEWS GEORGETOWN NEWS-GRAPHIC Check Outstanding $0.00 $245.00 0000108421 11/13/2020 GLOBALSU GLOBAL SUPPLY & FLOOR EQUIPMENT Check Outstanding $0.00 $334.78 0000108422 11/13/2020 HAMILRYK HAMILTON RYKER Check Outstanding $0.00 $2,040.55 0000108423 11/13/2020 HARTSDRY HARTS DRY CLEANING Check Outstanding $0.00 $121.87 0000108424 11/13/2020 HAZENSAWYER HAZEN AND SAWYER Check Outstanding $0.00 $3,902.50 0000108425 11/13/2020 HOLTZIND HOLTZ INDUSTRIES INC. Check Outstanding $0.00 $1,808.00 0000108426 11/13/2020 HOMECITY HOME CITY ICE CO. Check Outstanding $0.00 $577.50 0000108427 11/13/2020 KLCINSUR KENTUCKY LEAGUE OF CITIES Check Outstanding $0.00 $330.00 0000108428 11/13/2020 KYUNIFOR KENTUCKY UNIFORMS, INC. Check Outstanding $0.00 $599.50 0000108429 11/13/2020 KYMOTORS KOI ENTERPRISES Check Outstanding $0.00 $66.46 0000108430 11/13/2020 KYFREIGH KY. FREIGHTLINER TRUCKS Check Outstanding $0.00 $105.81 0000108431 11/13/2020 LINDAAIN LAW OFFICES OF LINDA AIN Check Outstanding $0.00 $2,340.00 0000108432 11/13/2020 LEXCOFFE LEXINGTON COFFEE & TEA CO Check Outstanding $0.00 $25.00 0000108433 11/13/2020 MOSESS MOSESS INC. Check Outstanding $0.00 $410.01 0000108434 11/13/2020 PURCHASE PURCHASE POWER Check Outstanding $0.00 $67.96 0000108435 11/13/2020 PURCHASE PURCHASE POWER Check Outstanding $0.00 $67.96 0000108436 11/13/2020 QUILL QUILL Check Outstanding $0.00 $2,160.18 0000108437 11/13/2020 RAJFLEET RAJ FLEET SERVICES, LLC Check Outstanding $0.00 $938.07 0000108438 11/13/2020 SSTIRELE S & S TRUCK TIRE CENTER Check Outstanding $0.00 $1,727.06 0000108439 11/13/2020 SCBOARD SCOTT COUNTY BOARD OF EDUCATION Check Outstanding $0.00 $1,000.00 0000108440 11/13/2020 SCFISCAL SCOTT COUNTY FISCAL COURT Check Outstanding $0.00 $202,938.49 0000108441 11/13/2020 SOUSTATE SOUTHERN STATES CO-OP Check Outstanding $0.00 $659.46 11/20/2020 3:12 PM Page 1 of 3 V.4.6  As Of Check Cashed Date: 1/1/1900 to 11/30/2020 Check Number Check Date Vendor Code Vendor Name Check Type Check Status Cashed Date Void Amount Amount 0000108442 11/13/2020 SPECTRUME SPECTRUM ENTERPRISE Check Outstanding $0.00 $254.60 0000108443 11/13/2020 TENSTREET TENSTREET, LLC Check Outstanding $0.00 $285.00 0000108444 11/13/2020 TIGERS TIGER MEDICAL INC. Check Outstanding $0.00 $184.90 0000108445 11/13/2020 TLO TLO, LLC Check Outstanding $0.00 $282.60 0000108446 11/13/2020 WISEWAY WISEWAY SUPPLY Check Outstanding $0.00 $578.86 0000108447 11/13/2020 WOODFORD WOODFORD OIL COMPANY Check Outstanding $0.00 $830.00 0000108448 11/18/2020 GTPOLICE GEORGETOWN POLICE DEPT. Check Outstanding $0.00 $3,000.00 0000108449 11/20/2020 ATTKY AT&T Check Outstanding $0.00 $1,051.17 0000108450 11/20/2020 BLAZEENT BLAZE ENTERPRISES, LLC Check Outstanding $0.00 $16,273.01 0000108451 11/20/2020 CENKYLAN CENTRAL KY.LANDFILL Check Outstanding $0.00 $13,179.58 0000108452 11/20/2020 CUMMINSC CUMMINS CROSSPOINT LLC Check Outstanding $0.00 $720.00 0000108453 11/20/2020 DILLSFIRE DILL'S FIRE AND SAFETY EQUIPMENT C Check Outstanding $0.00 $235.18 0000108454 11/20/2020 EMPLOYEEREIMB Brian Moore Check Outstanding $0.00 $80.00 0000108455 11/20/2020 EMPLOYEEREIMB Chad Hisel Check Outstanding $0.00 $9.98 0000108456 11/20/2020 EMPLOYEEREIMB Chad Hisel Check Outstanding $0.00 $27.92 0000108457 11/20/2020 FINLEYFI FINLEY FIRE Check Outstanding $0.00 $238.00 0000108458 11/20/2020 FDSAS FIRE DEPARTMENT SERVICE & SUPPLY Check Outstanding $0.00 $1,278.24 0000108459 11/20/2020 GALLS GALLS, LLC Check Outstanding $0.00 $2,915.28 0000108460 11/20/2020 GTPRINTI GEORGETOWN PRINTING CO. Check Outstanding $0.00 $178.00 0000108461 11/20/2020 HAMILRYK HAMILTON RYKER Check Outstanding $0.00 $273.00 0000108462 11/20/2020 HAMILTHI HAMILTON-HINKLE PAVING CO Check Outstanding $0.00 $4,736.49 0000108463 11/20/2020 HARBORST HARBOR STEEL & SUPPLY Check Outstanding $0.00 $109.00 0000108464 11/20/2020 HMC HMC SERVICE CO, INC Check Outstanding $0.00 $2,015.00 0000108465 11/20/2020 HOTSYEQU HOTSY EQUIPMENT COMPANY Check Outstanding $0.00 $1,098.82 0000108466 11/20/2020 KELLYSRE JAMES KELLY Check Outstanding $0.00 $1,150.00 0000108467 11/20/2020 TURNAROUND JOHN RICE Check Outstanding $0.00 $7,621.00 0000108468 11/20/2020 KYUNIFOR KENTUCKY UNIFORMS, INC. Check Outstanding $0.00 $781.15 0000108469 11/20/2020 KYMOTORS KOI ENTERPRISES Check Outstanding $0.00 $264.20 0000108470 11/20/2020 COURTNET KY STATE TREASURER Check Outstanding $0.00 $180.00 0000108471 11/20/2020 LOUSGLOV LOU'S GLOVES Check Outstanding $0.00 $720.00 0000108472 11/20/2020 NALLYGIB NALLY & GIBSON Check Outstanding $0.00 $740.58 0000108473 11/20/2020 NAPAAUTO NAPA AUTO PARTS Check Outstanding $0.00 $95.80 0000108474 11/20/2020 NORSET NORSE TACTICAL, LLC Check Outstanding $0.00 $1,140.00 0000108475 11/20/2020 OLDDOMIN OLD DOMINION BRUSH Check Outstanding $0.00 $83.68 0000108476 11/20/2020 JUETTHEA PAT JUETT HEATING AIR INC Check Outstanding $0.00 $266.67 0000108477 11/20/2020 PITNEYBO PITNEY BOWES Check Outstanding $0.00 $164.55 0000108478 11/20/2020 QUILL QUILL Check Outstanding $0.00 $730.09 0000108479 11/20/2020 RAJFLEET RAJ FLEET SERVICES, LLC Check Outstanding $0.00 $220.00 0000108480 11/20/2020 RELIABLEE RELIABLE ELECTRIC SERVICES, INC. Check Outstanding $0.00 $500.00 0000108481 11/20/2020 SCFISCAL SCOTT COUNTY FISCAL COURT Check Outstanding $0.00 $96,130.51 0000108482 11/20/2020 SOUSTATE SOUTHERN STATES CO-OP Check Outstanding $0.00 $1,507.60 0000108483 11/20/2020 SPECTRUME SPECTRUM ENTERPRISE Check Outstanding $0.00 $1,823.74 0000108484 11/20/2020 SPILL911 SPILL 911, INC. Check Outstanding $0.00 $1,007.29 0000108485 11/20/2020 STRINGFE STRINGFELLOW, INC Check Outstanding $0.00 $1,098.34 0000108486 11/20/2020 SUPERIOR SUPERIOR HOSE & FITTINGS Check Outstanding $0.00 $792.04 0000108487 11/20/2020 WEXFLEET WEX BANK Check Outstanding $0.00 $26,265.30 11/20/2020 3:12 PM Page 2 of 3 V.4.6  As Of Check Cashed Date: 1/1/1900 to 11/30/2020 Check Number Check Date Vendor Code Vendor Name Check Type Check Status Cashed Date Void Amount Amount 0000108488 11/20/2020 WISEWAY WISEWAY SUPPLY Check Outstanding $0.00 $465.00 1C - CENTRAL BANK & TRUST Total: $0.00 $461,924.36 Grand Total: $0.00 $461,924.36 11/20/2020 3:12 PM Page 3 of 3 V.4.6  PROCLAMATION 2020 Small Business Saturday Whereas, the government of Georgetown, Kentucky celebrates our local small businesses and the contributions they make to our local economy and community; according to the United States Small Business Administration, there are 30.7 million small businesses in the United States, they represent 99.7% of all firms with paid employees in the United States, are responsible for 64.9% of net new jobs created from 2000 to 2018; and Whereas, small businesses employ 47.3% of the employees in the private sector in the United States, 62% of U.S. small businesses reported that they need to see consumer spending return to pre-COVID levels by the end of 2020 in order to stay in business, 65% of U.S. small business owners said it would be most helpful to their business to have their "regulars" return and start making purchases again, and three-quarters of U.S. consumers are currently looking for ways to Shop Small® and support their community; and Whereas, 96% of consumers who shopped on Small Business Saturday® agree that shopping at small, independently-owned businesses supports their commitment to making purchases that have a positive social, economic, and environmental impact and 97% of consumers who shopped on Small Business Saturday agree that small businesses are essential to their community; and Whereas, 95% of consumers who shopped on Small Business Saturday reported the day makes them want to shop or eat at small, independently-owned businesses all year long, not just during the holiday season; and Whereas, Georgetown, Kentucky supports our local businesses that create jobs, boost our local economy, and preserve our communities; and Whereas, advocacy groups, as well as public and private organizations, across the country have endorsed the Saturday after Thanksgiving as Small Business Saturday. Now, Therefore, I, Tom Prather, Mayor of Georgetown, Kentucky do hereby proclaim, November 28, 2020, as: SMALL BUSINESS SATURDAY And urge the residents of our community, and communities across the country, to support small businesses and merchants throughout the year. ___________________________________________ Tom Prather Mayor  R-20029994 Order Requisition Georgetown Municipal Water and Sewer Service P.O. Box 640 Georgetown, Kentucky 40324 (502) 863-7816 Vendor Code: 000994 Order Department: Vendor Name: HERRICK COMPANY, INC _ Administration (12) X Collections (56) Address: 2176 WADDY ROAD _ Customer Accounts (11) _ WWTP1/3 (53) City, ST Zip: LAWRENCEBURG, KY 40342 _ Water Distribution (33) _ WWTP2 (63) _ WTP (23) _ Engineering (43) _ Split All Departments Supervisor Approval: Collections_Supervisor Shipping Department: Collections Date: 10/23/2020 Date Required: 10/23/2020 Project: Dezurik Replacement Project Number: 562103 Expense Account Qty. Please Supply Items Below Unit Price Amount 010015015 1 Labor to remove and replace 10" Dyzurik valve, install 6" bypass $10,200.00 $10,200.00 valve $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Sub-Total: $10,200.00 Freight Expense Account: Freight: $0.00 Total: $10,200.00 Vendor 1: Herrick Company Price Quoted: $10,200.00 Date (MM\DD\YYY) 10/15/2020 Vendor 2: Buckeye Pumps Price Quoted: $17,200.00 Date (MM\DD\YYY) 10/22/2020 Vendor 3: Southern Sales(wouldnt Price Quoted: $0.00 Date (MM\DD\YYY) 10/01/2020 Bid) (10/26/2020 3:06:38 PM) General Manager - CAzevedo --- No Comments (10/26/2020 11:00:41 AM) Operations Manager - SDerrington --- No Comments (10/26/2020 8:07:59 AM) Accounting Manager - JNutter --- No Comments (10/23/2020 1:34:16 PM) Collections_Supervisor - CRodgers --- This was a budgeted project to replace the Dyzurik valve at Cherry Blossom pump station. Without this valve there can be no cleaning of the check valves at the station and it needs to be done 2 to 3 times yearly. It has been 2 years since we have been able to clean them. (10/23/2020 1:28:44 PM) Originator - DHelms --- I contacted Herrick, Southern Sales and Buckeye Pumps in April of 2019, Theysubmitted quotes but we had to wait until the money was available. Southern Sales required us to remove the roof at the Pump station or they wouldn't bid the project. They also stated they didn't have the man power to get it scheduled any time soon. This is updated pricing after all contractors looked at the station again. Lead time for the parts is 12 weeks.  1311 FREESE WORKS PLACE GALION, OH 44833 TEL: (419) 468-7866 FAX: (419) 468-1460 A division of: QUOTATION Company: Georgetown Waste Water Collections DATE Attn: Jeff 10/22/2020 Phone Fax: QUOTATION NUMBER Email: dwilhoite.gmwss.com 3283_Georgetown_valve_10222020_CW PREPARED BY Curt Weaver SALES REPRESENTATIVE Chad Bowen REFERENCE Freight TERMS STANDARD DELIVERY FOB Galion, OH *Net 30 Days TBD If Expedited Delivery Is Required Please Call QTY. DESCRIPTION PRICE TOTAL - 1 Valve project for Cherry Blossom $ 17,200.00 17,200.00 Travel to site remove existing 10" 3 way Dezurik valve. - Install customer provided replacement valve and test for operation and - leaks. No roof removal. By-Pass provided by others. Move valve to new - location per disscussion. - Uninstall existing 10"x18" spool. Install 10"x10"x6" Ductile Iron Tee - Install 6" fittings, and Camlock fitting. 10" butterfly valve, 6" butterfly valve - 6" uniflanges, 10" Uniflanges, 10" Ductile Iron Pipe, 10" 90 degree Ductile Iron Elbows - Rental of Shooting Boom Forklift. This is a two day project providing two techs. - Work to be performed during normal business hours Monday-Friday - - - - - - - - - - - - - - - Above Prices Valid For 30 Days $ 17,200.00 Restocking Charges May Apply *Terms Based on Credit Approval *Special terms apply on orders above $50,000.00 Prepared By: Curt Weaver  R-20030003 Order Requisition Georgetown Municipal Water and Sewer Service P.O. Box 640 Georgetown, Kentucky 40324 (502) 863-7816 Vendor Code: 001267 Order Department: Vendor Name: Leak Eliminators _ Administration (12) X Collections (56) Address: 330 Lisle Industrial Ave _ Customer Accounts (11) _ WWTP1/3 (53) City, ST Zip: Lexington, KY 40511 _ Water Distribution (33) _ WWTP2 (63) _ WTP (23) _ Engineering (43) _ Split All Departments Supervisor Approval: Collections_Supervisor Shipping Department: Collections Date: 10/27/2020 Date Required: 10/27/2020 Project: Sewer & Manhole Lining Project Number: 562105 Expense Account Qty. Please Supply Items Below Unit Price Amount 010015015 591 CIPP repair to 10"VCP line, materials, bypassing, cctv inspections $28.51 $16,849.41 included price per foot Hollyhock to Estill $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Sub-Total: $16,849.41 Freight Expense Account: Freight: $0.00 Total: $16,849.41 Vendor 1: Buchanan contracting Price Quoted: $22,458.00 Date (MM\DD\YYY) 10/22/2020 Vendor 2: CULY contracting Price Quoted: $22,753.50 Date (MM\DD\YYY) 10/26/2020 Vendor 3: Leak Eliminators Price Quoted: $16,849.41 Date (MM\DD\YYY) 10/06/2020 (10/28/2020 1:23:31 PM) General Manager - CAzevedo --- No Comments (10/27/2020 12:44:37 PM) Operations Manager - SDerrington --- Other contractors had additional mobilization or other fees. (10/27/2020 11:39:02 AM) Accounting Manager - JNutter --- No Comments (10/27/2020 10:00:40 AM) Collections_Supervisor - CRodgers --- No Comments (10/27/2020 9:32:31 AM) Originator - DHelms --- No Comments  Georgetown, KY CIPP Lining Hollyhock Lane 10-inch CIPP Job# PC208327 October 26, 2020 Thank you for contacting Culy Contracting for your manhole rehabilitation needs. Based on the information we now possess, including both verbal and written, we are pleased to submit our proposal for providing materials and services for the above referenced project. Please note that all installation technicians are trained, certified, and equipped to comply with all requirements of 29 CFR 1910.146 Federal OSHA’s Permit-Required-Confined-Space Regulations. Scope of Service To meet the requirements of this project, we propose to furnish the following items: 1. Mobilization and demobilization of personnel, equipment, and materials to and from the Project site. The above pricing is based on one instance of mobilization and demobilization. In the event additional instances are required, Client may be billed accordingly. 2. Standard CIPP preparatory cleaning and CCTV inspection of the pipes to be CIPP lined. We understand heavy cleaning will not be required, and there is only one protruding tap located in the pipe. 3. CIPP lining of the diameter and total length denoted above. 4. CCTV inspection of the pipe after the CIPP lining is complete, and only directly after CIPP lining. 5. Internal reinstatement of all service connections as directed by Client or their representative. 6. Bypassing of lines, if necessary, for the purpose of CIPP lining activities, utilizing up to a 4-inch pump. 7. Standard traffic control as required. 8. Standard one-year warranty from date of installation, excluding any required warranty TV inspection and/or testing. 9. Standard insurance coverage with the following limits: 10. General Liability: $2,000,000 per occurrence/$4,000,000 aggregate 11. Auto: $2,000,000 Combined Single Limit 12. Workers Compensation: Statutory with $1,000,000 Employer’s Liability 5 Industrial Park Drive P.O. Box 29 Winchester, Indiana 47394 Phone: 765-584-8509 www.culycontracting.com Page 1 of 4 13. The above insurance shall not include Primary and Non-Contributory Coverage and IT shall not provide a 14. Waiver of Subrogation endorsement. The above scope of service and the following pricing is subject to adjustment if the actual job site conditions and quantities differ from the requirements and conditions known to us at time of this proposal. Proposal Culy Contracting proposes to offer these services for the following cost(s): Item No: Description Qty. U/M Each Amount 1 Mobilization 1 LS $10,175.00 $10,175.00 Clean and CCTV 10-inch and Trim One 2 1 LS $5,225.00 $5,225.00 Protruding Tap 3 CIPP – 10-inch 581 LF $38.50 $22,368.50 4 Internal Service Reinstatement 8 EA $85.00 $680.00 Total: $38,448.50 We will expect that the following will be furnished to Culy Contracting at no cost to us: 1. Any permits, licenses, special insurance, construction easements, railroad-related items, etc. 2. Final Post inspection, subsequent to any dig activities and/or upstream repair work that would require cleaning beyond our standard scope of work. 3. Manual operation of any pumping and/or metering stations. 4. Any and all excavation activities, including point repairs, etc. 5. Access to and use of fire hydrants and/or sufficient water supply to complete flushing and CIPP installation. 6. Any and all manhole and lateral rehabilitation or reconstruction. 7. Bypassing of any services, laterals, etc. 8. Any traffic or other permits, etc. 9. Any and all non-standard traffic control such as policeman, arrow boards, road closures, etc. 10. Any external service reconnections. 11. Any and all surface restoration activities. 12. Any heavy cleaning or obstruction removal (calcium, concrete, mineral deposits, roots, etc.) 5 Industrial Park Drive P.O. Box 29 Winchester, Indiana 47394 Phone: 765-584-8509 www.culycontracting.com Page 2 of 4 Buchanan Contracting Incorporated 711 Boone Ave Winchester, KY 40391 Georgetown Municipal Water & Sewer Service Attn: Derek Helms 1000 W Main St Georgetown, KY 40324 Date: October 22, 2020 RE: 10" CIPP Dear Derek Helms: Please see the price detail for the 10" Cured in Place Pipe Lining: • $38/LF: Quote stated per total linear foot of cured in place pipe. Quote includes Pre CCTV Inspection, normal jetting, material, equipment, labor, robotic reinstatement of services and Post CCTV Inspection. Thank you for the opportunity to provide this estimate. Sincerely, Ben Slater, Chief Financial Officer Buchanan Contracting 711 Boone Ave Winchester, KY 40391 p (859) 498-7824 f (859) 498-7826 e info@buchanancontracting.net  R-20030051 Order Requisition Georgetown Municipal Water and Sewer Service P.O. Box 640 Georgetown, Kentucky 40324 (502) 863-7816 Vendor Code: 001126 Order Department: Vendor Name: KENTUCKY ENGINEERING GROUP, _ Administration (12) _ Collections (56) PLLC _ Customer Accounts (11) _ WWTP1/3 (53) Address: P.O. BOX 1034 _ Water Distribution (33) _ WWTP2 (63) City, ST Zip: VERSAILLES, KY 40383 _ WTP (23) X Engineering (43) _ Split All Departments Supervisor Approval: Engineering_Supervisor Shipping Department: Engineering Date: 11/06/2020 Date Required: 11/06/2020 Project: WWTP#2 Splitter Box Project Number: 632103 & 632104 Expense Account Qty. Please Supply Items Below Unit Price Amount Engineering Fees for the WWTP#2 Splitter Box to Oxidation Ditch $0.00 $0.00 & Concrete Access Drive 020015040 1 Task 1 - Preliminary Engineering $3,180.00 $3,180.00 020015040 1 Task 2 - Design $13,840.00 $13,840.00 020015040 1 Task 3 - Bidding $2,220.00 $2,220.00 020015040 1 Task 4 - Construction Administration $7,500.00 $7,500.00 020015040 1 Task 5 - Resident Inspection $16,570.00 $16,570.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Sub-Total: $43,310.00 Freight Expense Account: Freight: $0.00 Total: $43,310.00 Vendor 1: Kentucky Engineering Price Quoted: $43,310.00 Date (MM\DD\YYY) 10/14/2020 Group Vendor 2: GRW Engineers Price Quoted: $107,400.00 Date (MM\DD\YYY) 10/14/2020 Vendor 3: Hazen - no response Price Quoted: Date (MM\DD\YYY) (11/9/2020 9:58:10 AM) General Manager - CAzevedo --- No Comments (11/9/2020 8:58:15 AM) Operations Manager - SDerrington --- Proposal Approved by Board/Council Last Month. (11/6/2020 4:06:36 PM) Accounting Manager - JNutter --- No Comments (11/6/2020 4:02:08 PM) Engineering_Supervisor - DMulder --- No Comments (11/6/2020 11:23:03 AM) Originator - ABryan --- No Comments  MEMORANDUM TO: Board of Commissioners FROM: Alan Bryan DATE: October 20, 2020 SUBJECT: Critical Needs Projects 2020 through 2024 Wastewater Treatment Plant No.2 Improvements New Splitter Box to Oxidation Ditch and Concrete Paved Access Drive Request for price proposals from design consultants to provide professional engineering services related to the design, preparation, and bidding of contract documents, services during construction, and resident project representation to design and install the New Splitter Box to Oxidation Ditch and Concrete Paved Access Drive at Wastewater Treatment Plant No.2 was sent out to previously approved Indefinite Services Consultants on September 24th, 2020. GMWSS personnel received and opened the bids on October 14th, 2020: 1. Kentucky Engineering Group $ 43,310 2. GRW Engineers $ 107,400 3. Hazen and Sawyer no response The budget for engineering services on this project was $53,916. Staff recommends the selection to go to Kentucky Engineering Group based on their low bid and current capacity to complete the task order. P.O. Box 640 • Georgetown, Kentucky 40324 • 502-863-7816 • FAX 502-863-3575  R-20030050 Order Requisition Georgetown Municipal Water and Sewer Service P.O. Box 640 Georgetown, Kentucky 40324 (502) 863-7816 Vendor Code: 000913 Order Department: Vendor Name: GRW _ Administration (12) _ Collections (56) Address: 801 CORPORATE DRIVE _ Customer Accounts (11) _ WWTP1/3 (53) City, ST Zip: LEXINGTON, KY. 40503 _ Water Distribution (33) _ WWTP2 (63) _ WTP (23) X Engineering (43) _ Split All Departments Supervisor Approval: Engineering_Supervisor Shipping Department: Engineering Date: 11/06/2020 Date Required: 11/06/2020 Project: Water Source Study Project Number: Expense Account Qty. Please Supply Items Below Unit Price Amount 014356010 1 Hydrologic Review $10,000.00 $10,000.00 014356010 1 Water Quality Review $7,500.00 $7,500.00 014356010 1 Water Supply Alternatives Evaluation $46,000.00 $46,000.00 014356010 1 Summary TM $10,000.00 $10,000.00 014356010 1 Presentations $5,000.00 $5,000.00 014356010 1 Other Meetings & Services $5,000.00 $5,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Sub-Total: $83,500.00 Freight Expense Account: Freight: $0.00 Total: $83,500.00 Vendor 1: GRW Engineers Price Quoted: $83,500.00 Date (MM\DD\YYY) 10/08/2020 Vendor 2: Hazen & Sawyer Price Quoted: $112,500.00 Date (MM\DD\YYY) 10/08/2020 Vendor 3: Bell Engineeers Price Quoted: $307,500.00 Date (MM\DD\YYY) 10/08/2020 (11/9/2020 9:58:33 AM) General Manager - CAzevedo --- No Comments (11/9/2020 8:59:02 AM) Operations Manager - SDerrington --- Proposal Approved by Board/Council Last Month. (11/6/2020 4:08:12 PM) Accounting Manager - JNutter --- No Comments (11/6/2020 11:09:02 AM) Engineering_Supervisor - DMulder --- No Comments (11/6/2020 11:06:55 AM) Originator - ABryan --- No Comments  MEMORANDUM TO: Board of Commissioners FROM: Alan Bryan DATE: October 20, 2020 SUBJECT: Critical Needs Projects 2020 through 2024 2020 Water Source Study Georgetown Municipal Water and Sewer Service (GMWSS) requested price proposals from consultants in the Water Treatment Indefinite Services category for services related to the 2020 Water Source Study on September 4th, 2020. The 2020 Water Source Study will analyze feasibility and cost of various sources and/or combinations of sources of water required to meet long-term drinking water demands of GMWSS current and potential customers throughout Scott County. GMWSS received and opened the price proposals on October 8th, 2020. Price proposals submitted are as follows: 1. GRW Engineers $ 83,500 2. Hazen and Sawyer $ 112,500 3. Bell Engineers $ 307,500 4. Black & Veatch no response The budget for engineering services for this project is $85,000. All three companies have extensive experience in water source planning and studies. P.O. Box 640 • Georgetown, Kentucky 40324 • 502-863-7816 • FAX 502-863-3575  Contract Account 3000-0308-4799 CONTRACT FOR ELECTRIC SERVICE This contract made and entered into this 19 day of August ,20 20 by and between Kentucky Utilities Company (“Company”) and Georgetown Water (“Customer”) WITNESSETH: Beginning , or as soon thereafter as connection is made, Company will sell and deliver to Customer at 214 W Main Street for the operation of All electric capacity and energy taken under this contract will be delivered as 3 phase, 60 cycle, alternating current, at a nominal voltage at the point of volts, metered and billed as secondary service. Secondary/Primary/Transmission This point of delivery requires an estimated system capacity of 303 kW, or kVA as is appropriate, of Contract Capacity. Each month Customer will pay to Company for all capacity and energy delivered to Customer in the preceding billing period an amount determined in accordance with TOD Rate Schedule and, as is appropriate, the Rider, contract attached if required, the Rider, contract attached if required, and the Rider, contract attached if required. Comments: Original TOD Contract Rate change from PS to TOD TARIFF PROVISIONS: It is mutually agreed that Company’s general terms and conditions and applicable rate schedule, as from time to time approved by and on file with the Public Service Commission of Kentucky, are made a part of this contract as fully as if written here. IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed by their duly authorized representatives this day and year shown above. KENTUCKY UTILITIES COMPANY Georgetown Water By . By Official Capacity Official Capacity Attest Attest  Contract Account 3000-0547-3461 CONTRACT FOR ELECTRIC SERVICE This contract made and entered into this 19 day of August ,20 20 by and between Kentucky Utilities Company (“Company”) and Georgetown Water (“Customer”) WITNESSETH: Beginning , or as soon thereafter as connection is made, Company will sell and deliver to Customer at NA Cherry Blossom Way for the operation of WWF 2 All electric capacity and energy taken under this contract will be delivered as 3 phase, 60 cycle, alternating current, at a nominal voltage at the point of volts, metered and billed as secondary service. Secondary/Primary/Transmission This point of delivery requires an estimated system capacity of 464 kW, or kVA as is appropriate, of Contract Capacity. Each month Customer will pay to Company for all capacity and energy delivered to Customer in the preceding billing period an amount determined in accordance with TOD Rate Schedule and, as is appropriate, the Rider, contract attached if required, the Rider, contract attached if required, and the Rider, contract attached if required. Comments: Original TOD Contract Rate change from PS to TOD TARIFF PROVISIONS: It is mutually agreed that Company’s general terms and conditions and applicable rate schedule, as from time to time approved by and on file with the Public Service Commission of Kentucky, are made a part of this contract as fully as if written here. IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed by their duly authorized representatives this day and year shown above. KENTUCKY UTILITIES COMPANY Georgetown Water By . By Official Capacity Official Capacity Attest Attest  City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor MUNICIPAL ORDER 20 -_______ November 23, 2020 AN ORDER APPROVING A MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF GEORGETOWN AND GEORGETOWN MUNICIPAL WATER AND SEWER SERVICE AND AUTHORIZING THE MAYOR TO SIGN ALL RELEVANT DOCUMENTS. WHEREAS, an upgrade and expansion of GMWSS Wastewater Treatment Plant (WWTP) No. 1 (“the Project”) is necessary to meet the current and future sanitary sewer capacity demands of the community’s growing population; and WHEREAS, the Project is in the best interest of the public health, environment, and economy of Georgetown and Scott County, Kentucky; and WHEREAS, the Project requires GMWSS to acquire portions of certain properties owned by the City and to obtain permanent and temporary easements across the same properties; and WHEREAS, in recognition of the City’s contribution of property for the Project, GMWSS will transfer certain properties owned by GMWSS to the City for general government and public usage; NOW THEREFORE, IT IS HEREBY ORDERED by the Georgetown City Council that the Memorandum of Agreement between the City of Georgetown and Georgetown Municipal Water and Sewer Service (in the same or substantially similar form), a copy of which is attached hereto, is approved, and the Mayor is authorized to sign all relevant documents. PASSED AND APPROVED, this November 23, 2020. __________________________________ Tom Prather, Mayor ATTEST: ____________________________ Tracie Hoffman, City Clerk 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE  Memorandum of Agreement for the Transfer of Properties between the City of Georgetown and Georgetown Municipal Water and Sewer Service WITNESSETH That the City of Georgetown (“the City”) and Georgetown Municipal Water and Sewer Service (“GMWSS”), collectively referred to as “the Parties,” in order to facilitate the upgrade and expansion of Wastewater Treatment Plant No. 1 and to serve the best interests of the general public, desire to transfer certain real properties between the Parties. WHEREAS, GMWSS is a municipal utility owned by the City which provides water and sanitary sewer service to customers throughout Georgetown and Scott County, Kentucky; and WHEREAS, an upgrade and expansion of GMWSS Wastewater Treatment Plant (WWTP) No. 1 (“the Project”) is necessary to meet the current and future sanitary sewer capacity demands of the community’s growing population; and WHEREAS, the Project is in the best interest of the public health, environment, and economy of Georgetown and Scott County, Kentucky; and WHEREAS, the Project will include: • Demolition of WWTP No. 1 facilities on the 2.96-acre property, owned by the City and located at 632 North Broadway (See Exhibit No. 1, Item A), to a depth of 3 feet below finished grade, • Site restoration to a grass field with positive drainage to North Elkhorn Creek for future use of a trailhead, park, amphitheater, etc., and • Installation of berms, landscaping, architectural enhancements, site security fencing, and site lighting to provide view scape shield of WWTP No. 1 from surrounding properties and public destinations, including Cardome, Yuko En, future stream-front multiuse path, and future trailhead, park, amphitheater, etc. located at 632 North Broadway; and WHEREAS, the Project requires GMWSS to acquire portions of certain properties owned by the City and to obtain permanent and temporary easements across the same properties; and WHEREAS, in recognition of the City’s contribution of property for the Project, GMWSS will transfer certain properties owned by GMWSS to the City for general government and public usage; and WHEREAS, the Parties recognize GMWSS previously transferred property and a facility located at 125 West Clinton Street to the City without monetary exchange; and WHEREAS, the Parties recognize the public benefit to be accomplished by the mutual transfer of properties and do hereby re-affirm the Parties’ long-standing commitment to cooperation; and NOW THEREFORE, the Parties hereby agree as follows: The City shall transfer to GMWSS, by Deed or Easement, as appropriate: • 1.45 acres of property located at 632 North Broadway for future location of Deshae Estates Pump Station (See Exhibit No. 1, Item B) • 11.07 acres of property located at 800 Cincinnati Pike for expansion of the current WWTP (See Exhibit No. 1, Item G) GMWSS shall transfer to the City, by Deed or Easement, as appropriate: • 0.83 acres of property located at 740 Cincinnati Pike for stream-front property (See Exhibit No. 1, Item D) • 0.67 acres of property located at 740 Cincinnati Pike for stream-front property (See Exhibit No. 1, Item E) • 0.08 acres of access easement located at 740 Cincinnati Pike for stream-front property (See Exhibit No. 1, Item F) • .77 acres of property located at 201 West Clinton Street Bridge over Elkhorn Creek: • While GMWSS owns the bridge infrastructure located at the northern border of 740 Cincinnati Pike and across the Elkhorn Creek to 800 Cincinnati Pike, a portion of the land over which the bridge is constructed is public land of the United States unable to be conveyed or owned by either party • Both Parties shall have the right to use the bridge for access to their respective properties • The City shall have the right to open the bridge to public pedestrian traffic for a future recreational use • The Parties shall use best efforts to coordinate future uses and needs for the bridge infrastructure • The Parties shall evenly share the cost of bridge repairs and maintenance City shall not have beneficial use of the Wastewater Treatment Plant Property until the Project is completed, per written certification by GMWSS. Consideration for all the above-designated transfers of property shall be the mutual benefit of the Parties and the benefit to the public. By affixing their signatures hereto, the respective Parties do hereby agree to the terms and conditions of the Agreement, and the Agreement shall be effective on the latest date so indicated by the Parties. Georgetown Municipal Water and Sewer Service (“GMWSS”) ___________________________ ______ ___________________________ ______ Chase Azevedo, General Manager Date Les Jarvis, Board Chair Date City of Georgetown (“the City”) ___________________________ ______ Tom Prather, Mayor Date City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor MUNICIPAL ORDER 20 - _____ November 23, 2020 AN ORDER ACCEPTING STREETS WITHIN THE CANEWOOD SUBDIVISION (UNIT 1-C, SECTION 4) AS CITY STREETS AND INCLUDING THEM ON THE OFFICIAL CITY STREET MAP. WHEREAS, the Georgetown-Scott County Planning Commission staff has reviewed the plats and inspected the streets and find it to have been constructed to the standards necessary to be adopted as a city street; NOW THEREFORE, IT IS HEREBY ORDERED by the Georgetown City Council that the following streets are accepted by the City and included in the official city street map: Name Cabinet/Slide Date # of lots Unit 1-C, Section 4 12 / 109 3/5/2018 9 Single Family Res The following is a summary of the street inventory: Name Length Description The Masters 123’ Cul-de-sac was created at the end of The Masters Street. Snap Hook Ct 188’ New cul-de-sac to the west off of The Masters Street. Total length of street is approximately 301 feet. PASSED AND APPROVED, this November 23, 2020. __________________________________ Tom Prather, Mayor ATTEST: Tracie Hoffman, City Clerk 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE  RESOLUTION 20 -____ CITY OF GEORGETOWN A RESOLUTION OF THE CITY OF GEORGETOWN ACCEPTING GRANT FUNDS FROM THE VICTIMS OF CRIME ACT AND AUTHORIZING THE MAYOR TO SIGN ALL RELEVANT DOCUMENTS. WHEREAS, the City of Georgetown, through the Kentucky Justice & Public Safety Cabinet for the federal Victims of Crime Act grant, has been awarded $66,587.00 for grant activity from October 1, 2020 through September 30, 2021; and, WHEREAS, the City of Georgetown will use this funding for the furtherance of the victim advocacy services offered by Georgetown Police Department; and, WHEREAS, the Victims of Crime Act Grant typically requires a cash and/or in-kind match of twenty percent (20%) but has provided a blanket waiver of the matching funds requirement for the 2020-2021 award period, as a result of the COVID-19 pandemic; and, WHEREAS, the City of Georgetown, despite the waiver of the match requirement, has allocated sufficient additional funding for victim advocacy services in the Police Department’s FY 2020- 2021 budget; NOW, THEREFORE, be it resolved by the City of Georgetown that: The Council does hereby ratify or adopt all statements, representations, warranties, covenants, and agreements required under the Victims of Crime Act Grant and does hereby accept the funds granted. The Mayor is hereby authorized and directed to sign any and all necessary documents on behalf of the Georgetown City Council, and the Georgetown City Clerk is hereby authorized and directed to certify thereto. This RESOLUTION was approved by vote of the City Council, City of Georgetown on the 23rd day of November, 2020. BY: Mayor Tom Prather ATTEST: Tracie Hoffman, City Clerk