Council Regular/Special Meeting

MINUTES OF THE GILBERT TOWN COUNCIL, IN REGULAR MEETING OF TUESDAY, SEPTEMBER 29, 2020 AT 5:00 PM, VIRTUAL MEETING, 50 E CIVIC CENTER DRIVE, GILBERT, ARIZONA COUNCIL PRESENT: Mayor Scott Anderson, Vice Mayor Yung Koprowski, Councilmembers Scott September, Bill Spence, Jared Taylor, Kathy Tilque, and Aimee Yentes COUNCIL ABSENT: None STAFF PRESENT: Town Manager Patrick Banger, Deputy Clerk Chaveli Herrera, Town Attorney Christopher Payne, Economic Development Director Dan Henderson, and Parks and Recreation Director Robert Carmona AGENDA ITEM CALL TO ORDER Mayor Anderson called the meeting to order at 5:01 p.m. ROLL CALL Deputy Clerk Herrera called roll and declared a quorum present. CONSENT CALENDAR Vice Mayor Koprowski stated each Consent Item would be heard and voted on separately. 1. CONTRACT – consider approval of AZ CARES General Funds for human services contracts and authorize the Mayor to execute the required documents of: a) Allocation of $2,000,000 in AZ CARES General Funds to the priority areas as recommended by staff to provide non-profit support in the community; b) Contract No. 321000100 with Jewish Family and Children Services (JFCS) in the amount of $50,000 for providing emergency financial assistance to JFCS East Valley Healthcare Center; c) Contract No. 321000099 with Jewish Family and Children Services (JFCS) in the amount of $50,000 for providing Telehealth Services for individuals with mental health and substance abuse treatment needs; 1 d) Contract No. 321000104 with notMYkid, Inc. in the amount of $267,000 for providing Youth Mental Health Collective Services; e) Amendment No. 1 to Contract No. 320000394 with AZCEND increasing the amount by $200,000 for additional financial assistance to Gilbert residents; f) Amendment No. 1 to Contract No. 320000449 with Central Arizona Shelter Services increasing the amount by $100,000 for additional assistance and services for Gilbert residents and families; g) Amendment No. 1 to Contract No. 320000444 with Salvation Army increasing the amount by $108,000 for increasing the minimum amount of rent or utility assistance; and h) Amendment No. 1 to Contract No. 320000456 with Midwest Food Bank AZCEND increasing the amount by $219,648 for providing meals and procurement, transportation and distribution of food and supplies to non-profit agencies. i) Contingency Transfer in the amount of $2,000,000 from the CIP Contingency fund with AZ Cares Act Funds as the designated funding source. Councilmember Yentes discussed the process for determining the needs of non-profits and provided information on the contracts, stating many needs had been exacerbated because of the pandemic. Vice Mayor Koprowski thanked Councilmember Yentes for her leadership as Chair of the Subcommittee on the AZ CARES Act Funds and thanked staff for their work on the item. A MOTION was made by Councilmember Spence, seconded by Councilmember Tilque, to approve Item 1. Motion carried 7-0. 2. CONTRACT – consider approval and authorize the Mayor to execute the required documents of: a) The #GilbertTogether Business Recovery Grant Program; b) Allocation of $11,000,000 in AZ CARES funds to the Business Recovery Grant Program as recommended by staff to provide; and c) Cooperative Purchase Agreement No. 321000121 with Arizona Community Foundation, Inc. utilizing City of Chandler Cooperative Purchasing Contract No. ED0-961-4222 for Small Business Grant Administration for CARES Act Funds Services. d) Contingency Transfer in the amount of $11,000,000 with AZ Cares Act funds as the designated funding source. 2 Councilmember Yentes thanked Economic Development Director Henderson, his team, and President and Chief Executive Officer of the Gilbert Chamber of Commerce Sarah Watts for their work on the endeavor. Economic Development Director Henderson provided a summary of the three-phase program focusing on short-term and immediate relief, mid-term recovery, and long-term resiliency. He thanked Sarah Watts from the Gilbert Chamber of Commerce for her assistance. He provided details on the qualifications for businesses under Phase 1: Business Relief Grant with up to $35,000 available for qualifying businesses. He said the item was recommended by the Subcommittee on the AZ CARES Act for an allocation of $11,000,000 to the Relief Grant component. He stated the Arizona Community Foundation would serve as the grant administrator and discussed the scope of their work. A MOTION was made by Councilmember September, seconded by Councilmember Spence, to approve Item 2. Motion carried 7-0. 3. CONTRACT – consider: a) Waiving formal purchase procedures per the Code of Gilbert, Chapter 2 Administration, Article IV Procurement, Division 2 Purchasing, Section 2-360 (15); and b) Approval of Professional Consulting Services Contract No. 321000124 with Maricopa County Community College District (MCCCD) in an amount not to exceed $150,000 for the purpose of providing professional consulting services for the Town of Gilbert on the AZ CARES Technical Assistance Project, and authorize the Mayor to execute the required documents. c) Contingency Transfer of $150,000 with the AZ Cares Act funds as the designated funding source. Economic Development Director Henderson gave a brief presentation on Phase 3: Business Resiliency Assistance, which would include career and “up-skill” training and technical assistance provided through Maricopa County Community College District. He highlighted some of the professions that would be included in the program. Councilmember Taylor asked for clarification on the source of funding being the AZ CARES Act, not General Funds. Director Henderson provided clarification, stating it would come out of the General Fund with an allocation of the AZ CARES Act as the funding source. A MOTION was made by Councilmember Yentes, seconded by Councilmember Spence, to approve Item 3. Motion carried 7-0. 4. GRANT – consider adoption of a resolution accepting the 12% Gaming Contribution Grant, Contract No. 320000275, from Gila River Indian Nation (GRIC) on behalf of One Small Step dba Clothes Cabin in the amount of $15,000 for the Back-To-Work and Work Preparedness Program and authorize the Mayor to execute the required documents. 3 A MOTION was made by Councilmember Taylor, seconded by Councilmember Spence, to approve Item 4. Motion carried 7-0. Resolution No. 4160 was adopted. 5. BUDGET – consider approval of the allocation of $400,000 in General funds to the Parks and Recreation Department as recommended by staff to provide Parks and Recreation support in the community due to the impacts of COVID-19, with AZ Cares Act Funds as the designated funding source. Parks and Recreation Director Carmona provided a presentation on the impacts of COVID- 19 on the Parks and Recreation Department including a timeline of the closures and the events, programs, and classes that were impacted. He spoke of discussions with the Subcommittee on the AZ CARES Act about how funds could be reapplied to assist Gilbert residents and families, including the use of a coupon code to be used by residents. Councilmember Yentes thanked Director Carmona and his team. She discussed the item’s importance to tax payers who continued to pay for amenities they were not able to access during the closures. She said it was a way to reimburse the public for the programs and amenities that were not available during that time. Councilmember September thanked Director Carmona and his team. He spoke of the idea that everyone could benefit from the money. He asked if Director Carmona foresaw the funds being used during Fall programming or extending beyond that and if some would potentially be used for new memberships and participation. Director Carmona talked about spacing out the funding across seasons to make programs available for different people, such as swimming lessons and drowning prevention. He said he believed the funding could help with new clientele as well and may lead to an increase of people wanting to try new facilities or activities. Councilmember Tilque talked about the total funding being allocated, stating there would be about $9,200,000 left. She discussed the potential $8,000,000 request from the Gilbert Police Department, leaving about $1,200,000. She discussed the Parks Foundation’s Grant Program for low income residents, stating she would prefer to wait on allocating the $1,200,000 until it could be determined what the needs of the other programs were. She stated she would be opposing the item, noting she would consider supporting it in the future but preferred to see what the best needs were. Mayor Anderson stated he would caution on how much funding was held back, as the Town would be subject to a lot of public criticism. He said he understood Councilmember Tilque’s reasoning but did not want to be criticized for holding back money. Councilmember Tilque said she believed the Town would be receiving updates on the requests and needs of Public Safety soon and did not believe the money would be held for long. She stated she preferred to consider the Public Safety priorities. A MOTION was made by Councilmember Tilque to table Item 5 until the first Council meeting in December. Motion died for lack of second. 4 A MOTION was made by Councilmember Yentes, seconded by Councilmember Taylor, to approve Item 5. Motion carried 6-1, with Councilmember Tilque casting the dissenting vote. RECESS SPECIAL MEETING AND RECONVENE IN EXECUTIVE SESSION A MOTION was made by Councilmember September, seconded by Councilmember Yentes, to recess the Special Meeting and reconvene in Executive Session pursuant to A.R.S. § 38- 431.03(A)(3), legal advice from the Town Attorney concerning litigation entitled Hendrix v. Town of Gilbert, Maricopa County Superior Court Case No. CV2020-009892. Motion carried 7-0. The Special Meeting was recessed at 5:32 p.m. ADJOURN EXECUTIVE SESSION AND RECONVENE IN SPECIAL MEETING A MOTION was made by Councilmember September, seconded by Vice Mayor Koprowski, to reconvene the Special meeting at 6:52 p.m. Motion carried 7-0. ADJOURN Mayor Anderson adjourned meeting at 6:52 p.m. ATTEST: ___________________________ ___________________________________ Scott Anderson, Mayor Lisa Maxwell, MMC, Town Clerk CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the Town Council of the Town of Gilbert held on the 29th day of September, 2020. I further certify that the meeting was duly called and held and that a quorum was present. Dated this ____ day of ____________________ 2020. ___________________________________ Lisa Maxwell, MMC, Town Clerk 5