City Council

GRANDVIEW CITY COUNCIL REGULAR MEETING MINUTES MARCH 26, 2013 1. CALL TO ORDER Mayor Norm Childress called the regular meeting to order at 7:00 p.m. in the Council Chambers at City Hall. Present were: Mayor Childress and Councilmembers Pam Horner, Diana Jennings, Bill Moore, Jesse Palacios and Joan Souders. Excused from the meeting were Councilmembers Mike Bren and Javier Rodriguez. Staff present were: City Administrator/Public Works Director Cus Arteaga, City Attorney Quinn Plant, Parks & Recreation Director Mike Carpenter, City Treasurer Matthew Cordray, Assistant Public Works Director Santos Trevino and City Clerk Anita Palacios. 2. PLEDGE OF ALLEGIANCE Mayor Childress led the pledge of allegiance. 3. PRESENTATIONS A. Yakima Valley Visitors & Convention Bureau 2012 Annual Report John Cooper, President and CEO of the Yakima Valley Visitors & Convention Bureau presented the 2012 Annual Report. B. FruitSmart, Inc. Terry Chambers, President and GM with FruitSmart, Inc., provided an update on plant operations in Grandview. 4. PUBLIC COMMENT – None 5. CONSENT AGENDA On motion by Councilmember Horner, second by Councilmember Souders, Council unanimously approved the Consent Agenda consisting of the following: A. Minutes of the March 12, 2013 regular meeting B. Payroll Electronic Fund Transfers (EFT) Nos. 4975-4979 in the amount of $61,836.50 C. Payroll Check Nos. 6649-6665 in the amount of $90,454.12 D. Payroll Direct Deposit 03/01/13–03/15/13 in the amount of $89,742.54 E. Claim Check Nos. 103299-103389 in the amount of $469,860.38 F. 2013 Fuel Bid Award – Bleyhl Farm Service, Inc. Regular Meeting Minutes March 26, 2013 Page 2 6. ACTIVE AGENDA A. Resolution No. 2013-25 authorizing the Mayor to sign an Industrial Wastewater User Contract Amendment with Fruit Smart, Inc. Grandview Municipal Code Section 13.12.130 required industrial discharge contracts for each large industrial user. The contract included a Schedule “A” attachment that identified maximum loading limits for flow, BOD and TSS. The code also allows a one year trial period in order for the new industry to finalize their loading limits before the contract was formally approved by Council. The one year trial period allowed a new industry to work through the growing stages without requiring the City to over allocate unused capacity. FruitSmart was operating the plant located on Euclid and were completely redoing their operations which required them to request additional capacity for their Schedule “A” attachment. In order to allow FruitSmart to operate and in order for the City not to restrict additional sewer capacity, staff recommended FruitSmart be treated as a new industrial user. With all of the new changes to their operations and the additional increase of products they would be running, FruitSmart was unclear as to how much capacity they needed to request without over allocating capacity and reducing the City’s ability to promote new businesses. On motion by Councilmember Palacios, second by Councilmember Moore, Council unanimously approved Resolution No. 2013-25 authorizing the Mayor to sign an Industrial Wastewater User Contract Amendment with Fruit Smart, Inc. B. Port of Grandview – Binding Site Plan Alteration and Renaming to Byam Business Park The Port of Grandview submitted an alteration to the Stover Development Binding Site Plan to add Parcel No. 230915-12013 (Lot 13) consisting of 17.70 acres and renaming the Binding Site Plan to Byam Business Park. Pursuant to GMC 16.30 and RCW 58.17.215, a public notice of said Binding Site Plan Alteration submitted by the Port of Grandview was mailed to all property owners within the development, along with all property owners within 300 feet of said proposal. In addition, the public notice was published in the City’s legal newspaper and posted on the property. The public notice stated that “A hearing may be requested by a person receiving notice within 14 days of receipt of the notice by submitting such written request to the City.” Requests must have been submitted by March 15, 2013. No written requests for a public hearing were received. On motion by Councilmember Horner, second by Councilmember Jennings, Council unanimously approved the Binding Site Plan Alteration submitted by the Port of Grandview to add Parcel No. 230915-12013 (Lot 13) consisting of 17.70 acres and renaming the Binding Site Plan to Byam Business Park. Regular Meeting Minutes March 26, 2013 Page 3 C. Port of Grandview – Petition to Rename Stover Loop to Colleen’s Way The Port of Grandview submitted a letter dated February 21, 2013 petitioning the City Council to rename Stover Loop to Colleen’s Way. On motion by Councilmember Souders, second by Councilmember Moore, Council unanimously approved the Port of Grandview’s petition to rename Stover Loop to Colleen’s Way. D. Ordinance No. 2013-4 amending Chapter 2.75.020 to the Grandview Municipal Code Entitled “Swimming Pool Fees” For several years now, the Swim Team usage pool fee per participant has been $25.00. As the City continued to see a growing deficit in terms of revenues versus expenditures during the seasonal pool operation, staff needed to look at options to create more revenue. The 2013 Recreational Use Permit between the City and the Grandview Swim Team Association included provisions to charge each swim team participant a $50.00 pool usage fee for the upcoming season. The Swim Team reviewed the document, and the current Swim Team President Christy Valenzuela signed it. The new usage fee would still be one of the lowest for Swim Team participants in the area. On motion by Councilmember Palacios, second by Councilmember Moore, Council unanimously approved Ordinance No. 2013-4 amending Chapter 2.75.020 to the Grandview Municipal Code Entitled “Swimming Pool Fees”. E. Resolution No. 2013-26 authorizing the Mayor to sign a Recreational Use Permit by and between the City of Grandview and the Grandview Neptune Rotary Swim Team for the use of the swimming pool – 2013 Swim Team Program Washington Cities Insurance Authority strongly recommended the City enter into Recreational Use Permits between those athletic organizations that were utilizing City owned recreational facilities to conduct their respective programs. Staff presented the Recreational Use Permit between the City and the Grandview Neptune Rotary Swim Team for the 2013 season. The City Attorney reviewed and commented on the document. Swim Team President Christy Valenzuela reviewed and signed the agreement. The one major revision from last year’s Recreational Use Permit was the Swim Team pool fee increase from $25.00 per swimmer to $50.00 per swimmer. This increase still placed Grandview at the lower end of the spectrum compared to what other area cities were charging their respective swim team programs for pool usage. On motion by Councilmember Jennings, second by Councilmember Souders, Council unanimously approved Resolution No. 2013-26 authorizing the Mayor to sign a Recreational Use Permit by and between the City of Grandview and the Grandview Neptune Rotary Swim Team for the use of the swimming pool – 2013 Swim Team Program. Regular Meeting Minutes March 26, 2013 Page 4 7. UNFINISHED AND NEW BUSINESS A. Proposed Utility Tax Proposition – Direction City Administrator Arteaga requested direction from Council regarding the proposed utility tax proposition. A public outreach meeting was held on March 19th wherein 14 representatives of the City and 11 citizens were in attendance. Staff advised that a survey regarding the prioritizing of City services was available for the public to complete on the City’s website. Council directed staff to monitor the survey results and provide that information to Council at the April 9th meeting. 8. CITY ADMINISTRATOR AND/OR STAFF REPORTS City Website – City Clerk Palacios reported that the City contracted with Brad and Melodie Smith with Cellar Door Consulting, Inc., to redesign the City’s website. Robert Cardenas, a GHS & WSU graduate in web design, was assisting in the project as an internship. 9. MAYOR & COUNCILMEMBER MEETING REPORTS Industrial Plant Managers Meeting – The City held a meeting with the industrial plant managers on March 20th regarding industrial wastewater user contracts and upcoming improvements to the Wastewater Treatment Plant. YVCOG General Membership Meeting – Grandview hosted the YVCOG General Membership meeting on March 20th at the Community Center. DRYVE Committee Meeting – Councilmember Palacios and Assistant Public Works Director Trevino attended the DRYVE Committee meeting on March 21st at Yakama Nation Legends Casino. YCDA New Vision Annual Meeting – Mayor Childress and Councilmembers, Horner, Moore and Souders along with City Administrator Arteaga attended the Yakima County Development Association (YCDA) New Vision’s Annual meeting on March 26th at the Sundome in Yakima. Easter Egg Hunt & Bunny Breakfast – The annual Easter Egg Hunt & Bunny Breakfast sponsored by the Parks & Recreation Department, Grandview Nazarene Church and Kiwanis Club was scheduled for March 30th at Country Park. 10. EXECUTIVE SESSION – Property Matters Mayor Childress adjourned the meeting to an executive session at 7:45 p.m., for approximately 10 minutes to discuss property matters per RCW 42.30.110(1)(b) with the aforementioned Mayor, Councilmembers, City Attorney, City Administrator and City Clerk present. The meeting resumed at 7:55 p.m., with the aforementioned Mayor, Council and staff present. Regular Meeting Minutes March 26, 2013 Page 5 11. ADJOURNMENT On motion by Councilmember Moore, second by Councilmember Jennings, Council unanimously adjourned the regular meeting at 7:55 p.m. _______________________________ ___________________________________ Mayor Norm Childress Anita Palacios, City Clerk