City Council

GRANDVIEW CITY COUNCIL REGULAR MEETING MINUTES SEPTEMBER 24, 2013 1. CALL TO ORDER Mayor Norm Childress called the regular meeting to order at 7:00 p.m. in the Council Chambers at City Hall. Present were: Mayor Childress and Councilmembers Mike Bren, Pam Horner, Diana Jennings, Bill Moore, Jesse Palacios and Joan Souders. Councilmember Javier Rodriguez arrived at 7:15 p.m. Staff present were: City Administrator/Public Works Director Cus Arteaga, City Attorney Quinn Plant, City Treasurer Matt Cordray and City Clerk Anita Palacios. 2. PLEDGE OF ALLEGIANCE Councilmember Souders led the pledge of allegiance. 3. PRESENTATIONS A. Dog Park Committee Present on behalf of the Dog Park Committee were Becky Cantu and Julie Armstead. The Committee made a presentation regarding the proposed dog park. As part of the presentation, the Committee requested Council re-consider the location of the dog park. The proposed location included a five acre site adjacent to the Public Works shop on Willoughby Road. The Committee indicated a more suitable location would be behind the Veteran’s Memorial west of the Rose Garden at Legion Park. City Administrator Arteaga indicated the importance of determining the ownership of the area behind Legion Park as the property abuts the Anderson property to the west and SVID right-of- way to the north. He also suggested the Committee contact Jim Davidson with the American Legion post to determine their plans for future expansion of Legion Park. Mayor Childress expressed concern with locating a dog park adjacent to Legion Park’s Veterans Memorial and the Rose Garden indicating the area currently serves as a tranquil environment for residents and visitors. City Administrator Arteaga recommended the Committee schedule a meeting with the adjacent property owners and the American Legion to discuss the project. 4. PUBLIC COMMENT – None Regular Meeting Minutes September 24, 2013 Page 2 5. CONSENT AGENDA On motion by Councilmember Rodriguez, second by Councilmember Horner, Council unanimously approved the Consent Agenda consisting of the following: A. Minutes of the September 10, 2013 regular meeting B. Payroll Electronic Fund Transfers (EFT) Nos. 5069-5073 in the amount of $61,240.38 C. Payroll Check Nos. 7019-7038 in the amount of $93,725.64 D. Payroll Direct Deposit 09/01/13–09/15/13 in the amount of $84,972.39 E. Claim Check Nos. 104353-104443 in the amount of $365,811.21 F. Resolution No. 2013-48 declaring certain property as surplus and authorizing its sale or disposition G. Street Closure Request – Approve street closure for the 100 block of Division Street on October 25 & 26, 2013 for the 9th Annual Haunted House and Halloween Carnival sponsored by the Miss Grandview Program and Grandview Float Committee 6. ACTIVE AGENDA A. Public Hearing – Recreational Marijuana Six Month Moratorium Mayor Childress opened the public hearing to hear evidence and consider comments and testimony regarding a six month moratorium prohibiting the production, processing, and/or retail sale of recreational marijuana within all zoning districts within the City, or the Court of Competent jurisdiction, any applications for licenses, permits, or other approvals for the processing, production and/or retail sale of marijuana within the City of Grandview by reading the public hearing procedure. City Attorney Plant explained that the purpose of the hearing was to provide an opportunity for the public to provide input on the moratorium and the issues related to the production, manufacturing and retail sale of marijuana under a possible license issued by the Washington State Liquor Control Board. No comments were received during the public hearing or by mail and the hearing was declared closed. B. Resolution No. 2013-49 authorizing the Mayor to amend the City’s Public Defender Agreement with the Law Office of Beck and Phillips, PLLC, relating to compensation and insurance coverage On September 28, 2013, the City entered into an agreement for public defense services with the Law Office of Beck and Phillips, PLLC. The public defenders notified the City of a desire to renegotiate certain terms of the agreement to include an increase in compensation from $4,000 to $4,850 per month. In addition, the City identified several other minor changes to the agreement relating to insurance coverage and correcting certain typographical errors. Regular Meeting Minutes September 24, 2013 Page 3 On motion by Councilmember Jennings, second by Councilmember Souders, Council unanimously approved Resolution No. 2013-49 authorizing the Mayor to amend the City’s Public Defender Agreement with the Law Office of Beck and Phillips, PLLC, relating to compensation and insurance coverage. C. Resolution No. 2013-50 authorizing the Mayor to sign a Public Sector Service Contract with Yakima County Development Association for contract period January 1, 2014 to December 31, 2018 The City was nearing the end of its five-year professional services contract with Yakima County Development Association (YCDA). YCDA played a key role in Grandview’s economic development activities during the past contract. YCDA requested an annual contract increase from $5,000 to $6,000 per year. It has been more than 10 years since YCDA requested an annual funding increase. On motion by Councilmember Moore, second by Councilmember Bren, Council unanimously approved Resolution No. 2013-50 authorizing the Mayor to sign a Public Sector Service Contract with Yakima County Development Association for contract period January 1, 2014 to December 31, 2018. D. Resolution No. 2013-51 authorizing the Mayor to sign a Health Care Program Interlocal Agreement with the Association of Washington Cities Employee Benefit Trust On July 25, 2013, the Association of Washington Cities Employee Benefit Trust Board of Trustees voted to move from a fully insured benefit program to a self-insured model. Among a variety of advantages and opportunities of self-funding, a projected 0% increase for members covered by the Trust’s self-insured plans for 2014. The City currently purchased dental and vision plans for City employees. In order for AWC to conduct business as a self-insured program, each member City must approve by resolution an Interlocal Agreement authorizing participation in the self-insured program. On motion by Councilmember Souders, second by Councilmember Rodriguez, Council unanimously approved Resolution No. 2013-51 authorizing the Mayor to sign a Health Care Program Interlocal Agreement with the Association of Washington Cities Employee Benefit Trust. E. Letter of Intent & Petition for Annexation – Eva Russell, Darlene Dahlin and Darin Syverson (Forrest & Ogle Road) The City received a Letter of Intent and Petition for Annexation and Rezone signed by Eva Russell for Parcel No. 230915-31001, and Darlene Dahlin and Darin Syverson for Parcel No. 230915-31003 requesting their property be annexed to the City. The proposed annexation would include the property located on Forrest and Ogle Roads. The petitioners requested the area be annexed with an M-1 Light Industrial zoning. These parcels were included in the City’s Urban Growth Area. State law required the City Council to determine: (1) if the City would accept, modify or reject the proposed annexation, (2) whether the City would require the simultaneous adoption of a proposed zoning regulation for the subject property, and (3) whether the City would require the assumption of all or any portion of existing City indebtedness by the Regular Meeting Minutes September 24, 2013 Page 4 area to be annexed. Upon acceptance of the Letter of Intent, the Petition would be presented to the Hearing Examiner to conduct a public hearing. On motion by Councilmember Palacios, second by Councilmember Moore, Council unanimously accepted the proposed annexation, required the simultaneous adoption of zoning regulations consistent with the Urban Growth Area Future Land Use Designations – M-1 Light Industrial, required the assumption of all existing City indebtedness by the properties proposed to be annexed the same as all other property within the City in accordance with past practice, and referred the Petition for Annexation to the Hearing Examiner to conduct a public hearing. 7. UNFINISHED AND NEW BUSINESS A. Resolution No. 2013-52 authorizing the Mayor to sign the Supplemental Agreement Number 1 with the Washington State Department of Transportation for the Bonnieview Road Improvements from Wilson Highway to Elm Street On September 11, 2012, the City entered into an agreement with Huibregste, Louman Associates, Inc., to perform professional engineering for the Bonnieview Road Improvements. Supplemental Agreement Number 1 proposed extending the completion date for the professional engineering phase from December 31, 2013 to December 31, 2014. On motion by Councilmember Horner, second by Councilmember Souders, Council unanimously approved Resolution No. 2013-52 authorizing the Mayor to sign the Supplemental Agreement Number 1 with the Washington State Department of Transportation for the Bonnieview Road Improvements from Wilson Highway to Elm Street. 8. CITY ADMINISTRATOR AND/OR STAFF REPORTS WWTP Improvements – City Administrator Arteaga reported that Apollo began the improvement project at the Wastewater Treatment Plant. Temporary power was installed for the interim by- pass pumps at the Euclid Lift Station. Wording was included in the bid documents that once construction commenced, the contractor (Apollo) would be responsible for the lift station operations and the lead on any emergency response with respect to their equipment and pumps. A training exercise would be conducted with Apollo and City staff to review the sequence of events in the case of an emergency. In addition, structures were demolished and the area was being prepped at the clarifying pump station. Aerated Lagoon Repairs – City Administrator Arteaga reported that progress was being made on the removal of sludge from the bottom of the aerated lagoon in order to inspect the damages for repair. A pump was rented from Orange Dairy Services in Sunnyside to extract the sludge from the bottom of the lagoon. The City contracted with a temporary employment agency in the Tri-Cities for four workers to clean the area. Regular Meeting Minutes September 24, 2013 Page 5 9. MAYOR & COUNCILMEMBER MEETING REPORTS Movie in the Park – Councilmember Jennings reported that the YVCC Student Council in partnership with the Grandview DECA and Grandview Parks & Recreation would be hosting a movie in the park on September 28th at Country Park. Everyday Hero Award – Councilmember Horner reported that community volunteer Cookie Shannon would be honored with the Everyday Hero Award by the Grandview Kiwanis Club on October 10th at the Immanuel Lutheran Church. Council directed staff to purchase a plaque for presentation at the dinner in appreciation of her years of service to the community. 2014 Preliminary Budget – Mayor Childress reported that staff had compiled the preliminary 2014 budget. Study sessions would be scheduled November 12th and 26th for Council consideration. 10. EXECUTIVE SESSION – Union Negotiations Mayor Childress adjourned the meeting to an executive session at 7:45 p.m., for approximately 20 minutes to discuss union negotiations per RCW 42.30.140(4) with the aforementioned Mayor, Councilmembers, City Attorney and City Administrator present. Councilmember Palacios and City Clerk Palacios recused themselves from the executive session. The meeting resumed at 8:05 p.m., with the aforementioned Mayor, Council and staff present. No action was taken. 11. ADJOURNMENT On motion by Councilmember Moore, second by Councilmember Rodriguez, Council unanimously adjourned the regular meeting at 8:05 p.m. _______________________________ ___________________________________ Mayor Norm Childress Anita Palacios, City Clerk