City Council

GRANDVIEW CITY COUNCIL REGULAR MEETING MINUTES MAY 27, 2014 1. CALL TO ORDER Mayor Norm Childress called the regular meeting to order at 7:00 p.m. in the Council Chambers at City Hall. Present were: Mayor Childress, Councilmembers Mike Bren, Diana Jennings, Gloria Mendoza, Bill Moore, Jesse Palacios, Javier Rodriguez and Joan Souders. Staff present were: City Administrator/Public Works Director Cus Arteaga, City Treasurer Matt Cordray, Assistant Police Chief Mike Hopp and City Clerk Anita Palacios. Excused from the meeting was City Attorney Quinn Plant. 2. PLEDGE OF ALLEGIANCE Mayor Childress led the pledge of allegiance. 3. PRESENTATIONS – None 4. PUBLIC COMMENT Andrea Hendrickson, Chairperson of the Miss Grandview and Grandview Float Committee, announced that the Grandview Chamber of Commerce had reached their goal of raising $10,000 for the new float trailer. 5. CONSENT AGENDA On motion by Councilmember Jennings, second by Councilmember Souders, Council unanimously approved the Consent Agenda consisting of the following: A. Minutes of the May 13, 2014 regular meeting B. Payroll Electronic Fund Transfers (EFT) Nos. 5193-5197 in the amount of $60,763.51 C. Payroll Check Nos. 7408-7429 in the amount of $81,583.05 D. Payroll Direct Deposit 5/1/14 – 5/15/14 in the amount of $81,991.60 E. Claim Check Nos. 105875-105969 in the amount of $219,391.72 6. ACTIVE AGENDA A. Public Hearing – Community Development Block Grant – East Fourth Street from Ash to Elm Neighborhood Improvement Project Before the hearing began, copies of the public hearing handouts entitled “Community Development Block Grant Program (CDBG)” and “Federal Citizen Participation Requirements for Local Government Applicants to the State CDBG Program,” in both English and Spanish, were distributed to the public in attendance. Regular Meeting Minutes May 27, 2014 Page 2 Mayor Childress asked if there was anyone in the audience who required a Spanish interpreter. This information was translated in Spanish by City Administrator Cus Arteaga. There was no one in the audience who requested the assistance of a Spanish interpreter. Mayor Childress opened the public hearing by reading the public hearing procedure. He explained that the purpose of the public hearing is to review community development and housing needs, inform citizens of the availability of funds and eligible uses of the state Community Development Block Grant (CDBG), and receive comments on proposed activities, particularly from lower income persons and persons residing in the East Fourth Street from Ash to Elm Neighborhood in the City of Grandview. Up to $1 million may be available to the City of Grandview on a statewide competitive basis to fund public facility, community facility, economic development and affordable housing projects that principally benefit low- and moderate-income (LMI) persons. Before hearing from the public, City Administrator Arteaga presented the City’s proposed project for Council consideration of pursuing CDBG General Purpose funds. The East Fourth Street Neighborhood Improvement Project would include construction of new sanitary sewer, potable water, sidewalk and street improvements on East Fourth Street from Ash Street to Elm Street. The project budget request would be $750,000. The application was due on June 19th and award would be announced mid-September 2014. The following public comments were received during the hearing: William Lenz, 314 Birch, Grandview, expressed concern with the speed of vehicles on East Fourth Street. No public comments were received by mail. The public testimony portion of the hearing was declared closed and no further comments were received. B. Resolution No. 2014-31 authorizing application submittal to the State of Washington Department of Commerce for funding assistance and authorizing the Mayor to sign the Title VI Certification and Grievance Procedure for the East Fourth Street from Ash to Elm Neighborhood Improvement Project On motion by Councilmember Palacios, second by Councilmember Jennings, Council unanimously approved Resolution No. 2014-31 authorizing application submittal to the State of Washington Department of Commerce for funding assistance and authorizing the Mayor to sign the Title VI Certification and Grievance Procedure for the East Fourth Street from Ash to Elm Neighborhood Improvement Project. C. Resolution No. 2014-32 authorizing the Mayor to sign Change Order No. 2 with Apollo, Inc., for the Wastewater Pumping Facility Improvements Currently, the City had two 20-inch ductile iron mains that move wastewater from the Euclid Lift Station south to the Wastewater Treatment Plant. One of the mains was re-lined in 2005 and the other was in need of the same treatment repair in order to operate the system without any concerns of a potential main line failure. There were enough funds in the USDA loan budget to Regular Meeting Minutes May 27, 2014 Page 3 accommodate the re-lining of the west transmission main. Staff also checked with the USDA staff and the re-lining of the main was within of the scope of the loan agreement and they would pre-approve the City to incorporate the relining as a change order to the project. Change Order No. 2 with Apollo, Inc., in the amount of $207,159.37 for the work of re-lining the main and the addition of new isolation valves which would make the system more reliable and would increase the operational flexibility was presented for Council consideration. On motion by Councilmember Souders, second by Councilmember Rodriguez, Council unanimously approved Resolution No. 2014-32 authorizing the Mayor to sign Change Order No. 2 with Apollo, Inc., for the Wastewater Pumping Facility Improvements. D. Resolution No. 2014-33 approving Task Order No. 2012-1 – Addendum No. 2 with Huibregtse, Louman Associates, Inc., for the Wastewater Pumping Facility Improvements The Wastewater Pumping Facility Improvements was in the final stages of completion and during the course of the project the City approved Change Order No. 1. Change Order No. 1 included additional work to the wet well demolition, upgrading the electrical service and the additional masonry work to support the hoist equipment. Staff was now recommending the re- lining of the west transmission main which would also require some additional engineering and an amendment to the engineering task order. Task Order No. 2012-1 had an approved maximum amount of $277,100 for engineering services. The two change orders would require that the Task Order maximum amount be increased to $317,100 which was an increase of $40,000. The increased amount would be accommodated and included in the current USDA loan budget. On motion by Councilmember Mendoza, second by Councilmember Rodriguez, Council unanimously approved Resolution No. 2014-33 approving Task Order No. 2012-1 – Addendum No. 2 with Huibregtse, Louman Associates, Inc., for the Wastewater Pumping Facility Improvements. E. Resolution No. 2014-34 authorizing the Mayor to sign an Interlocal Agreement for Law Enforcement Mutual Aid between the City of Yakima and the City of Grandview The Grandview Police Department had a SWAT (Special Weapons and Tactics) Team since 2002. While researching ways in which the Department could make the team more efficient and provide better service to the citizens of Grandview, staff contacted representatives of the City of Yakima SWAT team. While evaluating their methods and practices, it was determined that there were areas where the two law enforcement departments could combine efforts to benefit each city. It was decided that resources would best be shared by adopting an Interlocal Agreement between the City of Grandview and the City of Yakima. The agreement would allow the placement of a member, or members, of Grandview SWAT on the Yakima SWAT Team. By doing this, the City would have the ability to utilize YPD SWAT in the event of a large emergency situation. YPD SWAT currently consisted of 20+ members, as well as hostage negotiators, marksman, and a mobile command center. By having a member on their team, we would have access to all of their assets to help supplement our team when needed. Yakima SWAT currently had similar agreements with Union Gap and Yakima County Sheriff's Office. The proposed Interlocal Agreement was reviewed by the Grandview City Attorney and the Regular Meeting Minutes May 27, 2014 Page 4 Yakima City Attorney. The agreement was customized to meet each cities needs and would provide an added level of safety for the Grandview officers and the citizens of the community. On motion by Councilmember Moore, second by Councilmember Mendoza, Council unanimously approved Resolution No. 2014-34 authorizing the Mayor to sign an Interlocal Agreement for Law Enforcement Mutual Aid between the City of Yakima and the City of Grandview. 7. UNFINISHED AND NEW BUSINESS – None 8. CITY ADMINISTRATOR AND/OR STAFF REPORTS Memorial Day Service at Cemetery – City Administrator Arteaga attended the American Legion Memorial Day Service at the cemetery. He commended the Public Works crew for their efforts in beautifying the cemetery for the Memorial Day weekend and the newly landscaped stage area. Open Government Trainings Act – City Clerk Palacios reminded Council that the City would be hosting a training session through WCIA (Washington Cities Insurance Authority) entitled “Public Officials Training Risk Management Fundamentals” on Tuesday, June 17th from 6:00 to 9:00 pm at the Grandview Library. Annual Report – City Treasurer Cordray reported that he would be submitting the annual report by Friday. 9. MAYOR & COUNCILMEMBER MEETING REPORTS Memorial Day Flags at Cemetery – Councilmember Souders helped the American Legion set- out flags on the graves of veterans at the Grandview Cemetery. YVCOG General Membership Meeting – Mayor Childress, Councilmembers Jennings, Mendoza, Moore, Palacios, Souders, City Administrator Arteaga, Assistant Public Works Director Trevino and City Clerk Palacios attended the YVCOG General Membership Meeting on May 21st in Sunnyside. The program was activities of the Yakima County HOME Consortium Program. The September 17th YVCOG meeting would be hosted by Grandview. Mayor Vacation – Mayor Childress reported that he would be on vacation from June 1st through June 16th. 10. EXECUTIVE SESSION – None 11. ADJOURNMENT On motion by Councilmember Mendoza, second by Councilmember Rodriguez, Council unanimously adjourned the regular meeting at 7:40 p.m. _______________________________ ___________________________________ Mayor Norm Childress Anita Palacios, City Clerk