City Council

GRANDVIEW CITY COUNCIL REGULAR MEETING MINUTES JANUARY 27, 2015 1. CALL TO ORDER Mayor Norm Childress called the regular meeting to order at 7:00 p.m. in the Council Chambers at City Hall. Present were: Mayor Childress, Councilmembers Gloria Mendoza, Bill Moore, Jesse Palacios, Javier Rodriguez and Joan Souders. Excused from the meeting were Councilmembers Mike Bren and Robert Ozuna. Staff present were: City Administrator/Public Works Director Cus Arteaga, City Attorney Quinn Plant, City Treasurer Matt Cordray and City Clerk Anita Palacios. 2. PLEDGE OF ALLEGIANCE City Administrator Arteaga led the pledge of allegiance. 3. PRESENTATIONS A. 2015 Proclamation – GHS Career and Technical Education Month Present were GHS DECA Advisor Brad Charvet and GHS FFA Advisor Ryan Maiden along with GHS DECA and FFA Chapter students. Mayor Childress proclaimed February 2015 as Career and Technical Education Month in the City of Grandview and urged all citizens to become familiar with the services and benefits offered by the Career and Technical Education programs in this community and to support and participate in these programs to enhance their individual work skills and productivity. 4. PUBLIC COMMENT – None 5. CONSENT AGENDA On motion by Councilmember Rodriguez, second by Councilmember Moore, Council unanimously approved the Consent Agenda consisting of the following: A. Minutes of the January 13, 2015 regular meeting B. Payroll Electronic Fund Transfers (EFT) Nos. 5313-5317 in the amount of $63,228.39 C. Payroll Check Nos. 7863-7880 in the amount of $99,987.19 D. Payroll Direct Deposit 01/01/15 – 01/15/15 in the amount of $87,691.11 E. Claim Check Nos. 107351-107447 in the amount of $182,782.85 F. Ordinance No. 2015-1 amending Grandview Municipal Code Section 2.28.450 Compensation for Volunteer Firefighters G. Resolution No. 2015-12 approving a Site Use Agreement between People For People and the City of Grandview Community Center H. Beautification Commission Appointment – Joseph Jensen Regular Meeting Minutes January 27, 2015 Page 2 6. ACTIVE AGENDA A. Resolution No. 2015-13 approving Task Order No. 2015-03 with Huibregtse, Louman Associates, Inc., for the Water Telemetry System Upgrades The Public Works Department installed a computerized telemetry alarm system in 2002 which was part of the well improvements that was funded through a DOH State Revolving Fund Loan. Most computers and/or programs become obsolete after a number of years and require replacement in order to continue to operate the equipment. The current program was outdated and no longer supported. The old computer does not have the ability to run the new windows program and both components require replacement. The estimated cost for the equipment was approximately $13,000 and approximately $22,000 installation and set-up training. Staff presented Task Order 2015-03 identifying the services that would be provided by the consultant with the City purchasing the equipment and programs. On motion by Councilmember Moore, second by Councilmember Rodriguez, Council unanimously approved Resolution No. 2015-13 approving Task Order No. 2015-03 with Huibregtse, Louman Associates, Inc., for the Water Telemetry System Upgrades. B. Resolution No. 2015-14 authorizing the Mayor to execute a Repayment Agreement with Scantlings, LLC and Chesna, LLC with personal guarantees of Cliff Lewis and Michelle Lewis In October 2014, the City was awarded a half grant and half loan in the amount of $997,700.00 from the Yakima County Infrastructure Fund also referred to as the Supporting Investments in Economic Diversification (SIED) Fund for the installation of water, sewer and street improvements to the East Wine Country Plaza. The project would be a partnership with Mr. Cliff Lewis d/b/a Grandview Lumber. Mr. Lewis would reimburse the City $498,850.00 for the portion of the SIED loan. The new infrastructure would allow Mr. Lewis to relocate his existing business to this new location and the new plaza would also provide additional commercial space to this area of the City. Staff presented the Repayment Agreement and accompanying documents for Scantlings/Lewis repayment of the SIED loan in the amount of $498,850.00. On motion by Councilmember Palacios, second by Councilmember Souders, Council unanimously approved Resolution No. 2015-14 authorizing the Mayor to execute a Repayment Agreement with Scantlings, LLC and Chesna, LLC with personal guarantees of Cliff Lewis and Michelle Lewis. 7. UNFINISHED AND NEW BUSINESS – None 8. CITY ADMINISTRATOR AND/OR STAFF REPORTS Council Tablets/Laptops – City Administrator Arteaga reported that staff researched the cost to purchase tablets or laptops for Council. Staff recommended laptops be purchased at the approximate cost of $10,000. Council concurred to proceed with the purchase of laptops. Water System Plan Update – City Administrator Arteaga reported that staff was working with HLA to update the Water System Plan. Regular Meeting Minutes January 27, 2015 Page 3 Police Vacant Positions – City Administrator Arteaga reported that there were recently two positions vacated at the Police Department. A dispatcher separated from the City on December 5, 2014 and a police officer retired on January 24, 2015. These vacancies were in addition to the three vacant positions currently part of a hiring freeze until the settlement of union negotiations. The Mayor authorized the filling of the dispatcher and police officer position recently vacated and civil service testing was underway. 9. MAYOR & COUNCILMEMBER MEETING REPORTS Swim Pool Committee – Councilmember Souders reported that the Swim Pool Committee met on January 8th. Carolyn Vining was selected to chair the committee. The next meeting would be held on February 5th. DRYVE Committee – Councilmember Palacios reported that Assistant Public Works Director Santos Trevino was elected as the chair of the DRYVE Commitee. 10. EXECUTIVE SESSION – None 11. ADJOURNMENT The regular meeting adjourned at 7:50 p.m. ___________________________________ ___________________________________ Mayor Norm Childress Anita Palacios, City Clerk