City Council

Posted November 14, 2022 at 3:30 pm VILLAGE BOARD OF TRUSTEES REGULAR BOARD MEETING Wednesday, November 16, 2022 at 7:30 p.m. Village Hall Board Room ● 2020 O’Plaine Road ● Green Oaks, IL 60048 AGENDA . This meeting is also available virtually by clicking on the link below. To Join this Meeting from your Computer or Tablet do so by clicking on the Following Link: https://meet.goto.com/415659093 To Join this Meeting by using your Smartphone, please dial the following Number Followed by the Access Code: United States: +1 (646) 749-3122 ● Access Code: 415-659-093 For Supported Devices, Tap a “Once-Touch” Number below to join instantly: tel:+16467493122,,#415659093 1.0 Call to Order 2.0 Prayer 3.0 Pledge of Allegiance 4.0 Roll Call 5.0 Appoint John Wagener Village President Pro Tem in the Absence of the Village President 6.0 Non Agenda Items and Visitors The Village President and Board of Trustees Allocate Fifteen (15) Minutes at This Time for those Individuals Who Would like the Opportunity to Address the Village 7.0 Approve the Following Minutes: (pg.1) ● Minutes of the Regular Board Meeting Held Wednesday, September 28, 2022 ● Minutes of the Committee of the Whole Meeting Held Wednesday, Oct. 19, 2022 ● Minutes of the Regular Board Meeting Held Wednesday, October 26, 2022 8.0 Village President 9.0 Committees: Annexation, Planning & Zoning ~ Chairman Glogovsky 9.1 Notice Plan Commission Regular Meeting Cancelled for Wednesday, Nov. 8, 2022 (pg.19) 9.1a Recommend Acceptance and Approval of Gas N Wash Sign Drawings (pg.20) 9.2 Update: Easement for Nagel Court 9.3 Motion to Approve The Deigan Group Invoice Dated 9.14.22 Invoice No. 091422-22- 057 in the Amount Not to Exceed $350 for Preparation of Materials for Property Located at 13846 Leola Dr in Green Oaks (pg.25) Building ~ Chairman Furlong 9.4 Update: Route 176 Railroad Crossing Quiet Zone (pg.27) Finance ~ Chairman Sellami 9.5 Motion to Accept and Approve November 2022 Bills for Payment in the Amount of $726,608.44 & Acknowledge Deposit Exhibits for October 2022 & November 2022 in the Amount of $156,075.82 (pg.31) Agenda ~ Regular Board Meeting November 16, 2022 Page 2 9.0 Committees ~ Continued Finance ~ Chairman Sellami 9.6 Motion to Accept and Approve the November 2022 TIF Fund Bills for Payment in the Amount of $440,190.93 (pg.38) 9.7 Motion to Approve the Treasurer’s Report for October 2022 and Place on File 9.8 Motion to Approve Kaizen CPAs + Advisors Invoice No. 107607 Dated Oct.16.22 in the Amount Not to Exceed $8,000 for Audit Services for FY End April 30, 2022 (pg.40) 9.9 Recommend Approval of an Ordinance Abating the $178,050.00 Tax Heretofore Levied for Tax Levy Year 2022 to Pay Debt Service On $1,780,000.00 General Obligation Refunding Bonds, Series 2014, of the Village of Green Oaks, Lake County, Illinois (Abatement of Entire Tax Year 2022 Bond Levy; Series 2014 G.O. Refunding Bonds; Atkinson Road Improvements) ~ See 13.0 Ordinances & Resolutions for Passage Item No. 13.1 ~ 9.10 Recommend Approval of an Ordinance Abating the $458,300.00 Tax Heretofore Levied for Tax Levy Year 2022 to Pay Debt Service on $4,000,000 General Obligation Bonds (Alternate Revenue Source), Series 2019A, of the Village of Green Oaks, Lake County, Illinois (Abatement of Entire Tax Levy Year 2022 Bond Levy; Series 2019A Inland TIF Project) ~ See 13.0 Ordinances & Resolutions for Passage Item No. 13.2 ~ 9.11 Recommend Approval of an Ordinance Abating the $248,900.00 Tax Heretofore Levied for Tax Levy Year 2022 to Pay Debt Service on $3,500,000 General Obligation Bonds (Alternative Revenue Source), Series 2019 of the Village of Green Oaks, Lake County, Illinois (Abatement of Entire Tax Year 2022 Bond Levy; Series 2019 Road Referendum) ~ See 13.0 Ordinances & Resolutions for Passage Item No. 13.3 ~ 9.12 Recommend Approval of an Ordinance Abating the $36,000.00 Tax Heretofore Levied for Tax Levy Year 2022 to Pay Debt Service on $1,200,000 General Obligation Bonds (Alternate Revenue Source), Series 2021, of the Village of Green Oaks, Lake County, Illinois (Abatement of Entire Tax Levy Year 2022 Bond Levy; Series 2021 Additional Road Funds) ~ See 13.0 Ordinances & Resolutions for Passage Item No. 13.4 ~ 9.13 Recommend Acceptance and Approval of a Resolution Establishing the Request of $291,925.00 to be Levied for the 2022 Tax Year through Real Estate Taxes for the Village of Green Oaks, Illinois ~ See 13.0 Ordinances & Resolutions for Passage Item No. 13.5 ~ Public Affairs ~ Chairman Griffin 9.14 Update: OAKtoberfest Expenses (pg.41) 9.15 Motion to Approve NetProfits Internet Consulting Invoice Dated 11.1.22 in the Amount Not to Exceed $1,473 for Website Hosting & Updates, Domain Name Renewal Registration, SSL Certificate & Additional Emails (pg.42) Agenda ~ Regular Board Meeting November 16, 2022 Page 3 Public Works ~ Chairman Wagener 9.16 Discussion Re: RFP for a Waste Hauler Company to Begin Jan. 1, 2023 (pg.43) 9.17 Discussion Re: Groot Shoulder Damage in SSA No. 13 (pg.49) 9.18 Discussion Re: Crescent Knoll Sewer Recapture (pg.57) 9.19 Motion to Approve David M. Eubanks Invoice No. 110322 Dated Nov. 3, 2022 in the Amount Not to Exceed $4,600 for Ecological Services in the Saddle Hill Subdivision Open Space (pg.80) 9.20 Motion to Approve David M. Eubanks Invoice No. 110422 Dated Nov. 4, 2022 in the Amount Not to Exceed $605 for Ecological Services in the Dennis Dorsey Conservation Area (pg.81) 9.21 Motion to Approve HMG Engineers Recommendation Letter Dated Nov. 3, 2022 Re: SSA No. 13 Watermain Extension Pay Request No. 2 to Swallow Construction in the Amount not to Exceed $345,559.40 (pg.82) Street & Roads ~ Chairman Sugrue 9.22 Recommend Acceptance and Approval of a Resolution Approving Change Order No. 1 Re: Baker Road Rehabilitation Project Final Balancing Change Order No. 1 for a Deduction of $10,147.79 ~ Final Project Cost $639,852.21 ~ See 13.0 Ordinances & Resolutions for Passage Item No. 13.6 ~ 9.23 Recommend Acceptance and Approval of HMG Engineers Recommendation Letter Dated November 3, 2022 Re: Baker Road Rehabilitation Pay Request No. 2 to Chicagoland Paving in the Amount Not to Exceed $127,549.91 (pg.96) 9.24 Recommend Acceptance and Approval of HMG Engineers Recommendation Letter Dated November 3, 2022 Re: 2019 Road Improvement Project Contract B Pay Request No. 5 to Peter Baker & Son Co. in the Amount Not to Exceed $66,520.91 (pg.115) 9.25 Recommend Acceptance and Approval of HMG Engineers Recommendation Letter Dated November 3, 2022 Re: 2022 Road Improvement Project Pay Request No. 1 to Peter Baker & Son Co. in the Amount Not to Exceed $725,008.11 (pg.130) 9.26 Update: Lucky Lake Road (pg.136) 9.27 Update: Lexington Rd. Lift Station Driveway (pg.140) 9.28 Recommend Acceptance and Approval of Village Engineer Ben Metzler of Clark Dietz Email Dated 10.31.22 Re: Final Balancing Change Order and Final Pay Request for the 2022-23 Pavement Rejuvenator Project in the Amount Not to Exceed $108,575.50 (pg.141) 10.0 Village Engineer 10.1 Status Reports for October 2022 10.1a Clark Dietz (pg.146) 10.1b HMG (pg.150) 11.0 Village Attorney Agenda ~ Regular Board Meeting November 16, 2022 Page 4 12.0 Village Administrator 12.1 TIF Comptroller Report Submitted November 8, 2022 12.2 Update: Cadel Emmons Eagle Scout Project 12.3 Meeting Updates: ● GLMV Board of Directors Meeting on November 8th ● Meeting Re: 27944 Bradley Road in Green Oaks on November 3rd ● Save the Date ~ Annual Holiday Gathering on Wednesday, December. 14, 2022~ 6pm at Jimmy’s Charhouse in Libertyville (pg.) ● Santa Parade ~ Saturday, December 10 from 3pm to 6pm th 13.0 Ordinances for Passage ~ Proclamations & Resolutions for Adoption Last Ordinance Passed ~ 2022-O-022 & Resolutions ~ 2022-R-09 13.1 Motion to Approve an Ordinance Abating the $178,050.00 Tax Heretofore Levied for Tax Levy Year 2022 to Pay Debt Service On $1,780,000.00 General Obligation Refunding Bonds, Series 2014, of the Village of Green Oaks, Lake County, Illinois (Abatement of Entire Tax Year 2022 Bond Levy; Series 2014 G.O. Refunding Bonds; Atkinson Road Improvements) (pg.151) 13.2 Motion to Approve an Ordinance Abating the $458,300.00 Tax Heretofore Levied for Tax Levy Year 2022 to Pay Debt Service on $4,000,000 General Obligation Bonds (Alternate Revenue Source), Series 2019A, of the Village of Green Oaks, Lake County, Illinois (Abatement of Entire Tax Levy Year 2022 Bond Levy; Series 2019A Inland TIF Project) (pg.155) 13.3 Motion to Approve Ordinance Abating the $248,900 Tax Heretofore Levied for Tax Levy Year 2022 to Pay Debt Service on $3,500,000 General Obligation Bonds (Alternative Revenue Source), Series 2019 of the Village of Green Oaks, Lake County, Illinois (Abatement of Entire Tax Year 2022 Bond Levy; Series 2019 Road Referendum) (pg.158) 13.4 Motion to Approve an Ordinance Abating the $36,000 Tax Heretofore Levied for Tax Levy Year 2022 to Pay Debt Service on $1,200,000 General Obligation Bonds (Alternate Revenue Source), Series 2021, of the Village of Green Oaks, Lake County, Illinois (Abatement of Entire Tax Levy Year 2022 Bond Levy; Series 2021 Additional Road Funds) (pg.161) 13.5 Motion to Approve a Resolution Establishing the Request of $291,925.00 to be Levied for the 2022 Tax Year through Real Estate Taxes for the Village of Green Oaks, Illinois (pg.164) 13.6 Motion to Approve a Resolution Approving Change Order No. 1 Re: Baker Road Rehabilitation Project Final Balancing Change Order No. 1 for a Deduction of $10,147.79 (pg.166) 14.0 Old Business 14.1 Possible Sewer Extension/Rockland Road 15.0 New Business Agenda ~ Regular Board Meeting November 16, 2022 Page 5 16.0 Unfinished Business 16.1 Lake County/Libertyville Sewer Agreement 17.0 Next Meeting Date December Meeting Schedule Below: ● Combined TIF & Committee of the Whole Meeting for Wednesday, December 7, 2022-7:30 p.m. ● Cancel Working Group Meeting for Wednesday, December 14, 2022 @6:00 p.m. ● Notice Plan Commission Meeting Cancelled for Wednesday, December 14, 2022 @ 7:30 p.m. ● Cancel Committee of the Whole Meeting for Wednesday, December 21, 2022 @ 7:30 p.m. ● Regular Board Meeting Wednesday, December 21, 2022 @ 7:30p.m. ● Notice Regular Board Meeting Cancelled for Wednesday, December 28, 2022 @ 7:30p.m. Happy New Year! January Meeting Schedule Below: ● Combined TIF & Committee of the Whole Meeting for Wednesday, January 4, 2023-7:30 p.m. ● Working Group Meeting for Wednesday, January 11, 2023 @6:00 p.m. ● Plan Commission Meeting for Wednesday, January 11, 2023 @ 7:30 p.m. ● Committee of the Whole Meeting Wednesday, January 18, 2023 @ 7:30p.m. ● Regular Board Meeting Wednesday, January 25, 2023 @ 7:30p.m. 18.0 Adjourn The Village of Green Oaks is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting or who have questions regarding the accessibility of the meeting or the facilities are required to contact Village Administrator Denise Kafkis at (847) 362-5363 promptly to allow the Village to make reasonable accommodations for those persons.