City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS October 20, 2015 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Pete Rust called the meeting to order. The following Council Members were present: Gary Killpack, Mark Peterson, Ted Barney, Allan Wilson, Brett Stokes, and Lisa Maes. The following were present representing the City: City Administrator Reed Clevenger, Director of Public Works Mike Nelson, City Engineer/Utility Manager Mark Westenskow, Director of Finance Chris Meats, Director of Community Development Laura Profaizer, Chief of Police Chris Steffen, Fire Chief/Emergency Services Mike Kennedy, Parks and Recreation Director Brad Raney, and City Attorney Galen West. APPROVAL OF THE AGENDA Council Member Wilson moved to approve the agenda. Council Member Peterson seconded. Motion carried. (7-0) CITIZEN REQUESTS AND OTHER COMMUNICATIONS Judy Roderick the Sweetwater County Emergency Management Coordinator said every two years they are required to bring their Sweetwater County Emergency Plan to all of the city council to be signed off on. She was not aware of this since she became coordinator, so she is bringing the plan to every council. Council Member Peterson asked if the smaller communities were aware that the Sweetwater County Emergency Management helped get the Code Red System in place and if not how can they sign up. BOARD AND COMMITTEE APPOINTMENTS URA/Main Street Board Appointment Council Member Barney moved to confirm the Mayor’s appointment of Nick Montgomery to the URA/Main Street Agency Board for a five year (5) term commencing on November 2015 and terminating in November 2020. Council Member Peterson seconded. Motion carried. (7-0) PUBLIC HEARINGS Grant Proposal for Renovation of the Northside Lift Station Mayor Rust opened the hearing at 7:06 pm. There were no other comments or concerns presented. The Mayor closed the hearing at 7:07 pm. ORDINANCES Granting a Franchise to Rocky Mountain Power 3rd Reading: An ordinance granting a franchise to Rocky Mountain Power on behalf of itself and its operating affiliates to operate and maintain an electric light and power system (“The System”) in the City of Green River, Wyoming (“The City”). Council Member Wilson moved to approve the ordinance on 3rd reading an Ordinance granting a Franchise to Rocky Mountain Power for the purpose of supplying electricity and electric services to the City’s inhabitants. Council Member Stokes seconded. Motion carried. (7-0) RESOLUTIONS Budget Increase in the Northside Lift Station Project City Council Proceedings October 20, 2015 Page 1 of 5 R15-60: A resolution of the governing body of the City of Green River, Wyoming, to approve an increase in the Capital Projects Fund for the match funding for the Northside Lift Station in the amount of $44,550. Council Member Stokes moved to approve the resolution for a budget increase of $44,550 for the Wastewater Northside Lift Station Project. Council Member Maes seconded. Motion carried. (7- 0) Application Submission to Wyoming State Revolving Fund Program for the Wastewater Treatment Plant Facility Project R15-61: A resolution authorizing the submission of a pre-application form to the State Loan and Investment Board for a loan through the State Revolving Fund on behalf of the governing body for the City of Green River. Council Member Wilson moved to approve the resolution authorizing the submission of an application for the Wyoming State Revolving Fund Program for a $1.2 million loan for the design phase of the Wastewater Treatment Plant Replacement Facility Project on behalf of the governing body for the City of Green River and to authorize the Mayor to sign pertinent loan documents. Council Member Stokes seconded. Mr. Westenskow said this is the second half of the grant and loan package. The treatment plant analysis recommended a new treatment facility and the city needs help financing the project. The State Revolving Fund Loans are generally at a 2.5 percent interest rate and the terms can be variable depending on the needs of the entity submitting. They will be conducting a rate study to get structures on where payments will need to be. Council Member Wilson said the residents will see an increase but at this point there is no way to know how much it will be. The Mayor asked when the bids will go out for the project. Mr. Westenskow said if they are successful with the grant and loan application they will request statement of interest from interested consulting firms and then it would be evaluated from there. Motion carried. (7-0) Increase in the Capital Project Fund for the Police Department Shooting Range R15-62: A resolution of the governing body of the City of Green River, Wyoming, to approve an increase in the Capital Projects Fund for the Police Department Shooting Range in the amount of $210,000. Council Member Stokes moved to approve the resolution for an increase in the Capital Projects Fund for the Police Department Building Shooting Range in the amount of $210,000. Council Member Peterson seconded. Council Member Wilson said he was under the impression that the city was $190,000 short. Mr. Clevenger said in the discussion at the workshop the amount was $190,000 but they had to go back to Plan One to see what their cost would be to oversee the project and that is why it is higher now. Council Member Wilson asked what the city is paying Plan One for the project. Chief Steffen said the total amount of consensus grant money was $377,000 but it did not include Plan One creating the specs for the actual range. They asked Plan One to quote them how much it would be to oversee the contractor if the project is awarded. Council Member Killpack said the budget that was approved for this year only had around $73,632 of unappropriated funds. Typically through the year the budget resolutions have been much higher so how will we handle any shortfalls that may come forward. City Council Proceedings October 20, 2015 Page 2 of 5 Mr. Clevenger said there is a concern with taking from the depot and being short. The governor has requested budget reductions across the board and the tax revenues are down so the city needs to be aware of the consensus money they have. The Mayor said the money that we have for this grant will be there even if the city doesn’t use it right now. Mr. Clevenger said as long as the scope of the project isn’t changed. The Mayor said the governor is a strong advocate for small communities and he is urging them to be very conservative. Council Member Peterson said the city is being fiscally responsible and he would like to see one project completed. Council Member Stokes said if the city doesn’t do the project now then it will never get done. The money can be moved from the depot to this project and the project can be completed. Council Member Wilson asked where the UP Depot is at. Mr. Clevenger said they just recorded the deed today. Council Member Wilson said he is for moving the funds from the depot and completing this project. Council Member Maes said the $377,000 was left over money and the council moved it to this shooting range project so that is why the estimates are not coming in at that amount. The court room was never built the way it should have been and the heat in the building is an issue. She is concerned with the building itself so she doesn’t think it is a good idea to approve the resolution. The Mayor said he thinks the city needs to be more conservative and should wait to do the shooting range. Council Member Killpack said the shooting range should be the first project done as soon as the funds are available. The city does not have the funds now to move forward. Council Member Barney said he has thought about this issue for a long time and he ran for the council because he was tired of reading in the paper about projects not being completed. Completing a project sends a message that the council is being proactive. Council Member Wilson called for the vote. Motion carried (4-3) with Mayor Rust and Council Members Maes and Killpack voting no. COUNCIL ACTION ITEMS Submission of a Grant Proposal to the Wyoming Business Council’s Business Ready Community Grant Program Council Member Maes moved to approve the submission of a grant proposal to the Wyoming Business Council in the amount of $1,491,550 and give approval for the Mayor to sign the grant agreement if the grant request is successful. Council Member Peterson seconded. Motion carried. (7-0) Work Release Agreement with Sunrise Engineering for the Northside Lift Station Replacement Design Council Member Killpack moved to enter into a Work Release No. 2015-1 with Sunrise Engineering to provide engineering and technical services for the Northside Lift Station Replacement Design and authorize the Mayor to sign the Work Release No 2015-1 in the amount of $155,960. Council Member Stokes seconded. Motion carried. (7-0) City Council Proceedings October 20, 2015 Page 3 of 5 Bid Award for the Police Department Shooting Range Council Member Stokes moved to award the bid for the GRPD Shooting Range Project to Sheppard Construction for the base bid amount of $550,000 and exclude all of the alternate options. Council Member Wilson seconded. Council Member Killpack said he will vote for this since the previous motion was approved. Motion carried. (7-0) CONSENT AGENDA Council Member Wilson moved to approve the following consent agenda items. Council Member Stokes seconded. Motion carried. (7-0)  Issuance of a malt beverage permit to the Mulley Fanatic Foundation to sell malt beverages at the Film Festival on Friday, November 13, 2015, from 6 pm to 9 pm, at the Pavilion  Unclaimed Property Reports and submit checks in the total amount of $1,413.95 to each applicable state under the Unclaimed Property Act  The City of Green River Operations Plan and the Sweetwater County Emergency Operations Plan and authorize the Mayor to sign the plans  Landfill removal request by Micah Parrish for a bucket full of random metal and an electric motor scooter  Payment of Bills: Prepaid Invoices = $234,557.24 Outstanding Invoices = $593,326.42 Payroll Expenditures = $314,667.32 Pre-authorization Payments = $1,065,000.00 CITY ADMINISTRATOR’S REPORT Mr. Clevenger said at the next workshop the discussion will be on the Cease and Transfer Station. He will be attending a retreat for administrators on Wednesday, Thursday, and Friday. There is a new committee on the beautification of the city. CITY ATTORNEY’S REPORT Mr. West had nothing to report. MAYOR AND COUNCIL REPORTS Council Member Wilson said Trunk or Treat was a great success. He asked how many trees the city has lost. Mr. Raney said there were eight removed by contractors, eight removed by staff in the cow pasture and some smaller ones. He said he would give him an accurate amount. Council Member Peterson said O’reilly’s grand opening will be on Monday, October 26, 2015, at 5 pm. The mine rescue dedication for the mine statue will be Friday, October 30, 2015, at 4 pm at the Chamber of Commerce. Council Member Barney said he will not be able to attend the council meeting on November 3, 2015. Council Member Maes said congratulations to her nephew for doing a great job in the Ironman Championships. Council Member Killpack said he has heard a lot of good things from the community about the Trunk or Treat event. He thanked all that were involved with the event. Council Member Stokes agreed with Council Member Killpack. City Council Proceedings October 20, 2015 Page 4 of 5 The Mayor agreed the Trunk or Treat event was great. There will be a Ribbon Cutting for Earthwise Herbal and Message on Monday, October 26, 2015, at 5:30 pm. Life R U Ready will be hosting an event at the Sweetwater County events complex and they would welcome anyone from council to attend. ADJOURNMENT TO EXECUTIVE SESSION FOR PERSONNEL ISSUES Council Member Wilson moved to adjourn at 8:03 pm to executive session to discuss personnel issues. Council Member Killpack seconded. Motion carried. (7-0) RECONVENE Council Member Peterson moved to reconvene at 8:48 pm. Council Member Stokes seconded. Motion carried. (7-0) ADJOURNMENT Council Member Wilson moved to adjourn at 8:48 pm. Council Member Killpack seconded. Motion carried. (7-0) ____________________________ Pete Rust, Mayor ATTEST: ______________________ Chris Meats, City Clerk City Council Proceedings October 20, 2015 Page 5 of 5