City Council

CITY COUNCIL MEETING SEPTEMBER 23, 2019 The Greenville City Council convened in the Council Chamber at City Hall on Monday, September 23, 2019, at 5:30 p.m. for a regular meeting. Mayor Dexter McLendon called the meeting to order. City Clerk-Treasurer Dee H. Blackmon called the roll and recorded the following members present: Mayor McLendon, Councilmembers Bryan Reynolds, Ed Sims, Tommy Ryan, Jimmy Lawson and Boris Thigpen. Mayor McLendon led those attending in the Pledge of Allegiance to the American Flag. Councilmember Ryan delivered the invocation. APPROVAL OF MINUTES: Mayor McLendon advised each councilmember had received for review a copy of the proposed minutes for the Regular Council Meeting held on September 9, 2019. He asked if there were any additions, deletions or amendments to the minutes as presented. Councilmember Ryan moved to dispense with the reading of the minutes and approve the minutes for September 9, 2019 as drafted . Councilmember Sims seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the Council. NEW BUSINESS: RESOLUTION 2019-23. TO ACCEPT CITY’S FINANCIAL AUDIT FOR FISCAL YEAR OCTOBER 1, 2017-SEPTEMBER 30, 2018. Mayor McLendon presented the City’s Financial Audit for FY2017-18 as prepared by Branum and Company, PC and introduced accountant Glenn Branum who gave a brief synopsis of the City’s financial outlook and reviewed highlights. Branum cited a clean opinion with no issues regarding internal controls. Mayor McLendon thanked all who worked toward this goal. He called for the pleasure of the Council. Councilmember Reynolds moved to adopt Resolution 2019-23 accepting the City of Greenville ’s Financial Audit for FY October 1, 2017 – September 30, 2018. Councilmember Lawson seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2019-24. ADOPT THE GENERAL FUND BUDGET FOR THE CITY OF GREENVILLE, ALABAMA, FOR FISCAL YEAR BEGINNING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 20 20. Mayor McLendon introduced Resolution 2019-24 and the General Fund Budget for FY 2019-20 and called for the pleasure of the council in its adoption. Councilmember Sims moved to adopt Resolution 2019-24 accepting the General Fund Budget for FY 2019-20 balanced with revenue and expenditures at $13,796,668.00. Councilmember Thigpen seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. 1 September 23, 2019 Council Minutes Continued RESOLUTION 2019-25. AUTHORIZE CITY TO ENTER INTO CONTRACT WITH QUALITY CORRECTIONAL HEALTH CARE TO PROVIDE MEDICAL TREATMENT FOR CITY PRISONERS FOR FY 2019-20 AT A COST OF $2,864.80 PER MONTH. Councilmember Reynolds moved to adopt Resolution 2019-25 authorizing the City to enter into contract with Quality Correctional Health Care to provide medical treatment for City prisoners for FY 2019-20 at a cost of $2,864.80 per month. Councilmember Sims seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2019-26. AUTHORIZE SERVICE AGREEMENT WITH BUTLER COUNTY EMERGENCY COMMUNICATIONS DISTRICT (E-911) FOR FY 2019-20 IN THE AMOUNT OF $70,000.00. Councilmember Lawson moved to adopt Resolution 2019-26 authoriz ing service agreement with Butler County Emergency Communications District (E-911) for FY 2019-20 in the amount of $70,000.00. Councilmember Sims seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2019-27. AUTHORIZE RENEWAL OF CITY'S AIRPORT MANAGER'S CONTRACT WITH BRUCE EDWARDS FOR FY 2019-20 IN THE AMOUNT OF $36,500.00 OR $3,041.67 PER MONTH. Councilmember Ryan moved to adopt Resolution 2019-27 authoriz ing renewal of City's Airport Manager's Contract with Bruce Edwards for FY 2019-20 in the amount of $36,500.00 or $3,041.67 per month. Councilmember Ryan seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2019-28. AUTHORIZE CITY TO ENTER INTO SERVICE CONTRACT WITH BUTLER COUNTY COMMISSION FOR ECONOMIC DEVELOPMENT FOR FY 2019-20 IN THE AMOUNT OF $80,000.00. Councilmember Thigpen moved to adopt Resolution 2019-28 authorizing City to enter into service contract with Butler County Commission for Economic Development for FY 2019-20 in the amount of $80,000.00. Councilmember Lawson seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2019-29. AUTHORIZE CITY TO ENTER INTO SERVICE AGREEMENT WITH THE GREENVILLE AREA CHAMBER OF COMMERCE FOR FY 2019-20 IN THE AMOUNT OF $42,500.00. Councilmember Ryan moved to adopt Resolution 2019-29 authorizing the City to enter into service agreement with the Greenville Area Chamber of Commerce for FY 2019-20 in the amount of $42,500.00. Councilmember Sims seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2019-30. AUTHORIZE CITY TO ENTER INTO SERVICE AGREEMENT WITH THE BUTLER COUNTY CHILDREN'S ADVOCACY CENTER FOR FY 2019-20 IN THE AMOUNT OF $10,000.00. 2 September 23, 2019 Council Minutes Continued Councilmember Lawson moved to adopt Resolution 2019-30 authorizing the City to enter into service agreement with the Butler County Children's Advocacy Center for FY 2019-20 in the amount of $10,000.00. Councilmember Sims seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2019-31. AUTHORIZE CITY TO ENTER INTO A SERVICE AGREEMENT WITH THE SOUTH ALABAMA CHAPTER OF THE AMERICAN RED CROSS FOR FY 2019-20 IN THE AMOUNT OF $1,000.00. Councilmember Reynolds moved to adopt Resolution 2019-31 authorizing the City to enter into a service agreement with the South Alabama Chapter of the American Red Cross for FY 2019-20 in the amount of $1,000.00. Councilmember Ryan seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2019-32. AUTHORIZE CITY TO ENTER INTO A SERVICE AGREEMENT WITH THE FAMILY SUNSHINE CENTER FOR FY 2019-20 IN THE AMOUNT OF $2,500.00. Councilmember Thigpen moved to adopt Resolution 2019-32 authorizing the City to enter into a service agreement with the Family Sunshine Center for FY 2019-20 in the amount of $2,500.00. Councilmember Reynolds seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2019-33. AUTHORIZE CITY TO ENTER AGREEMENT FOR COMPUTER/ TECHNOLOGY SUPPORT AND MAINTENANCE WITH MASTER TECHNOLOGY SOLUTIONS, LLC FOR FY 2019-20. Councilmember Ryan moved to adopt Resolution 2019-33 authorizing the City to enter into a service agreement for computer/ technology support and maintenance with Master Technology Solutions, LLC for FY 2019-20 . Councilmember Sims seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2019-34. AUTHORIZE CITY TO ENTER INTO MANAGEMENT AGREEMENT WITH SHERLING LAKE MANAGEMENT, LLC FOR FY 2019-20. Councilmember Reynolds moved to adopt Resolution 2018-34 authorizing the City to enter into a management agreement with Sherling Lake Management, LLC for FY 2019-20 . Councilmember Ryan seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2019-35. AUTHORIZE CITY TO ENTER INTO AN AGREEMENT WITH THE ALABAMA CRIMINAL JUSTICE INFORMATION CENTER FOR THE POLICE DEPARTMENTS ACCESS TO THE CRIMINAL JUSTICE NETWORKS FOR FY 2019-20 AT A COST OF $4,800.00. Councilmember Lawson moved to adopt Resolution 2019-35 authorizing the City to enter into an agreement with the Alabama Criminal Justice Information Center for the police department s’ access to the criminal justice networks for FY 2019-20 at a cost of $4,800.00. Councilmember Thigpen seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. 3 September 23, 2019 Council Minutes Continued RESOLUTION 2019-36. TO AUTHORIZE THE CITY TO ENTER INTO AN AGREEMENT WITH GREENVILLE HOUSING AUTHORITY ’S PROVISIO N OF FUNDING IN THE AMOUNT OF $67,000.00 FOR DRUG ENFORCEMENT OFFICER FOR FY 2019-20. Councilmember Ryan moved to adopt Resolution 2019-36 authorizing the City to enter into an agreement with Greenville Housing Authority ’s provision of funding in the amount of $67,000.00 for drug enforcement officer for FY 2019-20 . Councilmember Lawson seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2019-37. AWARD BIDS FOR POLICE DEPARTMENT FLEET ROUTINE MAINTENANCE, REPAIR AND WRECKER SERVICE. Councilmember Sims moved to adopt Resolution 2019-37 awarding the annual bid for Vehicle Towing/Wrecker Service to F & S Tire & Towing in the amount of $0.00 dollars per tow and mileage billed at $1.00 per mile one-way; 24-hour storage $19.00, in/out of town towing of impounds $50.00, and a mileage rate for impounds of $1.00 one way. The annual Vehicle Routine Service and Maintenance Bid Contract including oil change, cleanup and tire rotation to F & S Tire in the amount of $77.00 per vehicle; and the annual vehicle Fleet Repair Service Bid Contract to Greenville Auto Clinic at a labor rate of $50.00 per hour. Councilmember Lawson seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2019-38. TO AUTHORIZE AN AMENDMENT TO THE TRANSFER STATION LEASE AGREEMENT BETWEEN THE CITY AND BFI WASTE SERVICES, LLC. Councilmember Reynolds moved to adopt Resolution 2019-38 authorizing an increase in monthly rent from $300.00 to $700.00 beginning January 1, 2020. Councilmember Ryan seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2019-3 9. TO AUTHORIZE AN AMENDMENT TO THE TRANSFER STATION DISPOSAL AGREEMENT BETWEEN THE CITY AND BFI WASTE SERVICES, LLC. Councilmember Ryan moved to adopt Resolution 2019-3 9 authorizing an increase in the transfer station disposal rate from $43.94/ton to $54.00/ton beginning January 1, 2020. Councilmember Lawson seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council RESOLUTION 2019-40 . TO AWARD BID FOR THE AUTOMATED FUELING SYSTEM PURCHASES OF UNLEADED GASOLINE AND DIESEL FUEL FOR 201 9- 2020. ** 4 September 23, 2019 Council Minutes Continued Mayor McLendon advised a formal bid opening was held on Friday, September 20, 2019 at 12:00 p.m. in the Council Chamber for the City’s purchase of unleaded gasoline and diesel fuel for the coming fiscal year. Mayor McLendon advised a contract for the City’s purchase of unleaded gasoline and diesel fuel from an automated fueling depot station for the period October 1, 2019 through September 30, 2020 with option to renew for two additional years was awarded to Middleton Oil Company, Inc., as follows: PRODUCT PRICE PER GALLON 89-Octane Mid-Grade Unleaded Gas $ 1.8145 per gallon On-Road Diesel Fuel $ 2.1625 per gallon Off-Road Diesel Fuel $ 2.1568 per gallon Councilmember Reynolds moved to adopt Resolution 2019-40, approving a contract with Middleton Oil Company, Inc. for the automated fueling system purchases of unleaded gasoline and diesel fuel for FY2019-2020. Councilmember Thigpen seconded the motion. Mayor McLendon announced the motion passed with unanimous vote of the Council. APPROVAL OF EXPENDITURES: Councilmember Ryan made a motion to approve the following expenditures : DISCOUNT PLAYGROUND SUPPLY - $1,783.43 (BUDGETED ITEM TO BE PAID FROM CAPITAL IMPROVEMENT) REPLACING SEATS & HARDWARE FOR SHERLING LAKE, GARFIELD PARK & YMCA PLAYGROUNDS J.A. DAWSON & COMPANY - $4,662.62 (BUDGETED ITEM TO BE PAID FROM CAPITAL IMPROVEMENT) ENGINEERED WOOD FIBER SAFETY SURFACING & 12” BORDER FOR SHERLING LAKE PLAYGROUND J.A. DAWSON & COMPANY - $3,917.62 (BUDGETED ITEM TO BE PAID FROM CAPITAL IMPROVEMENT) ENGINEERED WOOD FIBER SAFETY SURFACING & 12” BORDER FOR GARFIELD PARK PLAYGROUND D & T EMERGENCY LIGHTING - $15,090.00 (BUDGETED ITEM TO BE PAID FROM CAPITAL IMPROVEMENT) LIGHTS & POLICE PACKAGE FOR POLICE CARS 349, 350 & 351 Councilmember Sims seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. OTHER BUSINESS: Mayor McLendon recognized Chad French, CEO of the hospital. Mr. French stated that the hospital board is to be commended for moving the hospital in a positive direction. They are slowly cutting losses and hope to make a profit in the next couple years. 5 September 23, 2019 Council Minutes Continued Mayor McLendon also thanked the City Clerk and city employees for the time and effort given to make the budget process run smoothly. WEED AND DEBRIS VIOLATIONS: ANNOUNCEMENTS AND ADJOURNMENT:  Next Council Meeting is scheduled for October 8, 2018  Haunted House opens September 28th and every Friday and Saturday night in October from 7pm -11pm – Admission $8 With no further business to come before the council, Mayor McLendon adjourned the meeting at 5:52 p.m. ________________________________ _____ Dexter McLendon, Mayor ATTEST _______________________________ Dee H. Blackmon, City Clerk-Treasurer **ALL SUPPORTING DOCUMENTATION APPEARS AT THE END OF THE MINUTES. 6