Sanitary Authority

Greenville Sanitary Authority 9-12-13 GREENVILLE SANITARY AUTHORITY GREENVILLE, PENNSYLVANIA REGULAR MEETING MINUTES Thursday, September 12, 2013 ~ 6:00p.m. CALL TO ORDER Dr. Mueller called the meeting to order at 6:00p.m. ROLL CALL: Henry M. Mueller, Chairperson Donald Shaw, Vice Chairperson Roberta Leonard, Secretary – absent Pamela Auchter Todd Heathcote OTHERS PRESENT: Jasson W. Urey, Borough Manager Dan Wallace, Solicitor Chad Hanley, KLH Engineers Also present: Media: Megan Heathcote, Borough Administrative Assistant Caleb Stright, Record-Argus Lyle Huffman, Director of Public Services 1. INFORMATIONAL None. 2. PUBLIC COMMENTS None. 3. ACCEPTANCE OF MINUTES Motion by Ms. Auchter, seconded by Mr. Heathcote, to accept the minutes of the August 15, 2013 regular meeting. Motion carried. 4. FINANCIAL REPORTS Motion by Mr. Shaw, seconded by Ms. Auchter, to accept the operating and cash balance reports for August. Mr. Urey stated the capital outlay line shows large payments made out of it due to the bills that the Authority authorized for payment at last month’s meeting. Mr. Urey said that the line item for heating oil is over budget and we are going to need heating oil by the end of the year but that was because of the heat exchanger project. Mr. Shaw asked about health insurance going up next year since we are at 86% now. Mr. Urey said that he doesn’t have the numbers yet, usually close to the end of the year. Ms. Auchter asked if we are going to shop around this year or stick with the same company. Mr. Urey said that it will be brought up during the budget process. Mr. Shaw said that during the Water Authority meeting theirs was going up 60%. Dr. Mueller suggested that since Hempfield and West Salem Townships have small numbers to come together for health insurance. Mr. Shaw said that the ending balance in the SS Capital and the SS Reserve there is about $1 million dollars; he asked if there is anything outstanding that we would use the Page 1 of 3 Greenville Sanitary Authority 9-12-13 money for. Mr. Hanley said we have about $200,000 worth of projects left for the year. Mr. Urey said that the $200,000 isn’t coming out of the SS Capital or SS Reserve funds. Motion carried. 5. ENGINEER’S REPORT Motion by Ms. Auchter, seconded by Mr. Shaw, to accept the September’s Engineer’s report. Mr. Hanley said that the spot repair project had no changes but that an agreement still needs worked out with a property owner in order to gain access to a manhole. Ms. Auchter asked if there wasn’t a right away. Mr. Huffman said there was but that it was in the middle of their driveway and that they had paved over it. Mr. Hanley said the garage expansion project is progressing and that some electrical work still needs completed. Mr. Hanley suggested we re-rate the WWTP, he said that it is the last thing on the corrective action plan but that if we do it now it administratively makes it easier. Mr. Hanley said that it would not exceed $18,000 for time and materials. Motion by Ms. Auchter, seconded by Mr. Shaw, to go ahead with the re-rating of the WWTP. Motion carried. Mr. Shaw asked how long it would take for completion. Mr. Hanley said that he will speak DEP within the next week and if they are okay with the process then it will take 4-6 weeks. 6. WASTE WATER TREATMENT PLANT REPORT Motion by Ms. Auchter, seconded by Mr. Shaw, to accept the September waste water treatment plant report. Mr. Huffman said that it has been a quiet month. He added that the lagoon project is complete and was submitted to DEP on 8-22-13. Mr. Huffman said that they should give us something official to lift the violation. Mr. Hanley said he thinks they only do that if it is requested so he will ask DEP to put something in writing and send it to us. Mr. Shaw said that the #3 by-pass pump had to be rebuilt and asked if the wiring was bad. Mr. Huffman believed it was. Mr. Shaw asked if we replaced the breakers and the pump. Mr. Huffman said that it was just the pump. Motion carried. 7. UNFINISHED BUSINESS A. None 8. NEW BUSINESS A. Update on Act 537 plan was given in Mr. Hanley’s Engineer Report. 9. AUTHORITY MEMBER’S COMMENTS No authority members had comments. 10. DIRECTOR OF PUBLIC SERVICES COMMENTS Mr. Huffman commended the guys down at the WWTP for getting the lagoon cleaned out ahead of schedule. 11. BOROUGH MANAGER COMMENTS Mr. Urey had no comments. Page 2 of 3 Greenville Sanitary Authority 9-12-13 12. SOLICITOR’S COMMENTS Mr. Wallace had no comments. 13. NEXT MEETING The next meeting of Greenville Sanitary Authority is Thursday, October 10, 2013 at 6:00p in Council Chambers. 14. ADJOURNMENT TO EXECUTIVE SESSION Motion by Ms. Auchter, seconded by Mr. Shaw, to adjourn to executive session at 6:20pm. 15. ADJOURNMENT FROM EXECUTIVE SESSION Motion by Mr. Shaw, seconded by Ms. Auchter, to adjourn from executive session at 7:15pm. 16. ADJOURNMENT Motion by Mr. Heathcote, seconded by Ms. Auchter, to end the meeting at 7:16pm. Respectfully submitted, Jasson Urey Jasson Urey Borough Manager Page 3 of 3