Sanitary Authority

Greenville Sanitary Authority 11-14-13 GREENVILLE SANITARY AUTHORITY GREENVILLE, PENNSYLVANIA REGULAR MEETING MINUTES Thursday, November 14, 2013 ~ 6:00p.m. CALL TO ORDER Dr. Mueller called the meeting to order at 6:00p.m. ROLL CALL: Henry M. Mueller, Chairperson Donald Shaw, Vice Chairperson Roberta Leonard, Secretary Pamela Auchter – absent Todd Heathcote OTHERS PRESENT: Jasson W. Urey, Borough Manager Dan Wallace, Solicitor – absent Chad Hanley, KLH Engineers Also present: Media: Megan Heathcote, Borough Administrative Assistant Caleb Stright, Record-Argus Lyle Huffman, Director of Public Services 1. INFORMATIONAL None. 2. PUBLIC COMMENTS None. 3. ACCEPTANCE OF MINUTES Motion by Mr. Shaw, seconded by Ms. Leonard, to accept the minutes of the October 10, 2013 regular meeting. Motion carried. 4. FINANCIAL REPORTS Motion by Mr. Shaw, seconded by Mr. Heathcote, to accept the operating and cash balance reports for September. • Mr. Urey said that our year end is a deficit because of projects from last year and the garage expansion project. He also said that we are only spending what we need to and that by the end of the year we won’t be in a deficit. • Ms. Leonard asked why there is no year to date totals for sick/longevity pay. Mr. Urey said that longevity pay will be in their paychecks tomorrow and sick pay gets paid out at the end of the year. • Ms. Leonard asked why we only budgeted $52,789 for health insurance and to date we are at $56,848.90. Mr. Urey said that it was under budgeted and that it has been adjusted for next year. Page 1 of 4 Greenville Sanitary Authority 11-14-13 • Mr. Shaw asked if the sewer jet is back in good shape. Mr. Urey said that it’s old and might have problems next year. He added that a new one is $330,000 and the trade in value of the one we have is only $42,000. Dr. Mueller recommended segregating some money every year to get a new one. Mr. Urey said that is on the 5 year capital plan that Council will get next month. Mr. Hanley said that we might be able to finance one. • Mr. Shaw asked why we haven’t paid anything in the DEP/legal services line. Mr. Urey said that we haven’t had a lot this year. Motion carried. 5. ENGINEER’S REPORT Motion by Mr. Shaw, seconded by Mr. Heathcote, to accept the November’s Engineer’s report. • Mr. Hanley said the TRE study had good results. He said that per DEP requirements copper testing can be dropped from the permit. Mr. Hanley said that he supplied DEP with 18 months of sampling data and that copper came out at 47%. Mr. Urey asked if it will be dropped from the permit forever. Mr. Hanley said that it can change whenever the permit is up but that it should stay away forever. • Mr. Hanley said that the garage expansion project is continuing and that the electrical work is 70% done. He said that it should be done by December so we can close it out and pay in December. • Mr. Hanley said that WWTP re-rating project should receive a 4.0 rating but that he is not sure where DEP will go with it. He added that he submitted 15 years of operating data to support the application. Mr. Hanley said that it will probably be 3-4 months before we hear back from DEP. • Mr. Hanley said the storm sewer mapping will be down in the first quarter of 2014. Motion carried. 6. WASTE WATER TREATMENT PLANT REPORT Motion by Ms. Leonard, seconded by Mr. Shaw, to accept the November waste water treatment plant report. • Mr. Huffman said that the flocculator went down and it still waiting repairs. • Mr. Huffman said that everything with Richard Parks is good and that he accepted his explanation. He added that the problem was caused by the water project. • Mr. Huffman said that the owner of 40 Penn Avenue has been billed from when they put kitty liter down the drain in their basement. Motion carried. 7. UNFINISHED BUSINESS A. None. 8. NEW BUSINESS A. Mr. Urey handed out the 2014 sewer budget that Council is advertising for. Ms. Leonard asked why the heating oil has increased from $23,000 to $35,000 and if we are continuing to have problems. Mr. Huffman said just in case we have issues we don’t want to go over budget. He also added that fuel oil goes up every year so they budgeted for the increase as well. Mr. Hanley Page 2 of 4 Greenville Sanitary Authority 11-14-13 said that the digester is going to be down so that it can be cleaned so we are going to use more oil. B. Mr. Huffman handed out a capital outlay for next year. He said that we have less money than last year and that the list is the main priorities. Mr. Huffman said that the mapping was left off and that it will be added. He said that it is a working document. Ms. Leonard said that 2 years in a row they’ve had a 5 year plan and no follow through with it. Mr. Hanley said that we are on year 3 and that some things that were on that list were completed. Mr. Shaw said that he would like to see the 5 year plan and the 2014 capital outlay together. Ms. Leonard said that she would like an updated 5 year plan. She also asked why we need a zero turn. Mr. Urey said that the parks department can’t keep up with all the mowing that needs done in the Borough. Mr. Shaw asked if he would bring someone in to mow the grass or use one of the sewer plant guys. Mr. Urey said that it is not his intent to use the sewer department guys. Ms. Leonard asked if the zero turn would stay at the sewer plant or travel? Mr. Urey said that it would stay at the sewer plant. Mr. Huffman said that he would like to sell the F-350. He said that there is a need to have a truck just not full-time. Mr. Huffman suggested buying a F-550 (purchased by the Borough and the Sewer Authority) and sharing it with the departments. Ms. Leonard asked when we purchased the F-350. Mr. Urey said in 2011. Ms. Leonard asked where the new truck would be housed. Mr. Urey said that in the winter it will be at the street department and probably at the sewer department in the summer. Mr. Shaw asked what our loss will be. Mr. Huffman said that he is looking into it. Ms. Leonard asked how many miles were on the F-350. Mr. Urey said 4,000 miles. Mr. Shaw asked for Mr. Huffman to find out what the truck is worth, what we invested, and how much we are losing for next month’s meeting. Mr. Heathcote asked if we sell the truck and split a new one, when it comes to maintenance who pays for that. Mr. Urey said that the Borough pays for the maintenance. 9. AUTHORITY MEMBER’S COMMENTS Mr. Shaw asked for a smoke testing report. Mr. Huffman said that he will get it to him for next month. Ms. Leonard congratulated Mr. Wallace on his appointment to judge and thanked him for his service. Mr. Urey said that he is going to talk to Mr. Wallace and find out how he wants to continue the rest of the year and for next year. 10. DIRECTOR OF PUBLIC SERVICES COMMENTS Mr. Huffman had no comments. 11. BOROUGH MANAGER COMMENTS Mr. Urey said that Sharp Collections handles our delinquent sewer bills but that it takes a while. He said that they wait until the bill reaches $1,000 before they get aggressive which takes a long time. Mr. Urey said that he looked in the code book and that we can write a code violation for it and that if they don’t pay we can take it to the magistrate’s office. Mr. Urey said that we need to get more aggressive on our end and that they need to pay for the services they receive. Mr. Shaw said that the fee from Judge Arthur’s office goes to the individual and not the Borough. 12. SOLICITOR’S COMMENTS Mr. Wallace had no comments. Page 3 of 4 Greenville Sanitary Authority 11-14-13 13. NEXT MEETING The next meeting of Greenville Sanitary Authority is Thursday, December 12, 2013 at 6:00p in Council Chambers. 14. ADJOURNMENT Motion by Ms. Leonard, seconded by Mr. Shaw, to adjourn meeting at 7:01pm. Motion carried. Respectfully submitted, Roberta Leonard Roberta Leonard Secretary Page 4 of 4