Sanitary Authority

Greenville Sanitary Authority 8-14-14 GREENVILLE SANITARY AUTHORITY GREENVILLE, PENNSYLVANIA REGULAR MEETING MINUTES Thursday, August 14, 2014 ~ 6:00p.m. CALL TO ORDER Mr. Shaw called the meeting to order at 6:00pm ROLL CALL: Donald Shaw, Chairperson Henry M. Mueller, Vice Chairperson – absent Roberta Leonard, Secretary – absent Pamela Auchter Todd Heathcote OTHERS PRESENT: Jasson W. Urey, Borough Manager Lyle Huffman, Director of Public Services James Douglas, Solicitor Chad Hanley, KLH Engineers Also present: Media: Megan Johnson, Borough Administrative Assistant Caleb Stright 1. INFORMATIONAL A. Hempfield Township requested a sewer tap-in for Creekside Lots. B. Hempfield Township requested a sewer tap-in for 210 Fredonia Road. a. Mr. Urey said that he signed off of the tap-ins since they were single; he said that if he gets a request for multiple tapins for the same address then he will bring that to the board to vote on. Mr. Urey said that he will continue that practice unless some says otherwise. Mr. Shaw asked about the Creekside two (2) lots. Mr. Urey said that it is the development to the right off Hamburg Road. He said that people bought both lots and that they are building a house on one. C. Sewer lateral inspection list. a. Mr. Urey said that this is the current list for 2014. Mr. Heathcote asked why some were highlighted. Mr. Urey said that the ones highlighted are the ones that failed. Mr. Shaw said that there are more than he thought. Mr. Urey asked if the board wanted this report monthly, quarterly, or yearly. Mr. Shaw said he would like the report monthly. D. KLH Engineers, Inc. 2014 Annual Golf Outing & Dinner at Birdsfoot Golf Club on August 29th; registration begins at 9:15am. 2. PUBLIC COMMENTS None. Page 1 of 4 Greenville Sanitary Authority 8-14-14 3. ACCEPTANCE OF MINUTES Motion by Ms. Auchter, seconded by Mr. Heathcote, to accept the minutes of the July 10, 2014 regular meeting. Motion carried. 4. FINANCIAL REPORTS Motion by Ms. Auchter, seconded by Mr. Heathcote, to accept the June and July treasurers report.  Mr. Shaw said that the revenues and expenditures don’t add up. Mr. Urey said that the back account statements are shown on a cash basis and the budget report s shown on an accrual basis. Mr. Shaw asked why the expenses don’t match. Mr. Urey said that money goes into the payroll HRA account and is a paper transfer and not cash. He said that there are also expenses that get payed one month but the check may not clear the bank until the next month. We have no control over when people cash checks. Motion carried. 5. ENGINEER’S REPORT Motion by Ms. Auchter, seconded by Mr. Heathcote, to accept the August Engineer’s report.  Mr. Hanley said that he received a quote for the stairs for $18,980 with shop drawings. Motion by Ms. Auchter, seconded by Mr. Heathcote to authorize fabrication of the stairs in the amount of $18,980. Motion carried.  Mr. Hanley said that he received a call from the guy who was supposed to put in a bid in regards to digester cleaning; he said that he is unable to do the project. Mr. Hanley said that he has another lead to look into to. He said if that doesn’t work then we are back at square one. Mr. Shaw asked how long we can operate with it not being cleaned. Mr. Hanley said that it is not a dire need but that we want to see how good the lid is.  Mr. Hanley said that the next Commonwealth Financing Authority meeting will be held September 9th and the grants should be awarded then. He said if we do not get the grant the project will be postponed until next spring. Mr. Hanley said that if we do receive the grant it will be a few months to get the award processed and the project wouldn’t start until next spring anyways.  Mr. Hanley explained three (3) options for the Act 537 plan. o Option 1: This option includes the construction of the headworks (including screening, grit removal, and pumping) only. Under this option it is anticipated that all other needs will be taken care of with the maintenance budget. The estimated total project cost is $10.8M. Option 1 would require a monthly increase of $7.25.month. o Option 2: This option maintains the existing process type and takes care of all issues at the WWTP including:  New headworks (screening, grit removal, and pumping)  Primary clarifier distribution box  Additional primary clarifier tank  Replace existing primary clarifier equipment  New trickling filter pump station Page 2 of 4 Greenville Sanitary Authority 8-14-14  Replace tricking filer media  Replace flocculator clarifier equipment  Convert to UV disinfection  Cover existing sludge drying beds  Construct additional sludge drying beds  All related site and electrical work The estimated total project cost is $26.1M, which if phased could be broken into a $10.8M phase I and a $15.3M phase II. This option will not prepare the Authority for stricter nutrient discharge limits. If Nitrogen limits are imposed in a future discharge permit, the WWTP would need further augmentation in order to meet the limits. It can be assumed that a project on the order of $5M would be required in addition to the above. Option 2 would require an increase of $7.25/month for phase I and an additional $19.13/month for phase II (total of $26.38). o Option 3: This option would change the process from a trickling filter plant to a membrane bio-reactor plant. This process will prepare the Authority for a stricter nutrient limits that will likely be imposed in the future. Additionally, it will upgrade the other portions of the plant that require it.  New headworks (screening, grit removal, and pumping)  Additional fine screening for MBR process  MBR process (convert flocculator tanks)  Convert trickling filters to flow storage  Convert primary clarifiers to sludge holding tanks  Convert anaerobic digesters to aerobic digesters  Convert to UV disinfection  Cover existing sludge drying beds  Construct additional sludge drying beds  All related site and electrical work The estimated total project cost is $27.7M, which if phased could be broken into a $10.8M phase I and a $16.9M phase II. Option 3 would require an increase of $7.25/month for phase I and an additional $21.13/month for phase II (total of $28.38). NOTE: All of the above are in 2014 dollars.  The Board deliberated on the issue. The Board decided to let Mr. Urey, Mr. Huffman, and Mr. Hanley take the three (3) options to Hempfield Township and West Salem Township and see which option is better for them. Motion carried. 6. WASTE WATER TREATMENT PLANT REPORT Motion by Ms. Auchter, seconded by Mr. Heathcote, to accept the July waste water treatment plant report. Page 3 of 4 Greenville Sanitary Authority 8-14-14  Mr. Shaw asked if the sanitary sewers on Trinity site have been located. Mr. Huffman said that they are the ones we abandoned. Mr. Hanley said that he submitted the report to DEP.  Mr. Shaw asked why S.E.T. was working on a grinder pump and if they got it working again. Mr. Huffman said that it was a lateral that McKowen hit and S.E.T. fixed it.  Mr. Shaw asked if there were any more problems with the manholes. Mr. Huffman said that they are locked and no problems. 7. UNFINISHED BUSINESS A. None. 8. NEW BUSINESS A. None. 9. AUTHORITY MEMBER’S COMMENTS Authority members had no comments. 10. DIRECTOR OF PUBLIC SERVICES COMMENTS Mr. Huffman had no comments. 11. BOROUGH MANAGER COMMENTS Mr. Urey had no comments. 12. NEXT MEETING The next meeting of Greenville Sanitary Authority is Thursday, September 11, 2014 at 6:00p in Council Chambers. 13. ADJOURNMENT Motion by Ms. Auchter, seconded by Mr. Heathcote, to adjourn meeting at 7:16pm. Motion carried. Respectfully submitted, Jasson W. Urey Borough Manager Page 4 of 4