Sanitary Authority

Greenville Sanitary Authority 12-11-14 GREENVILLE SANITARY AUTHORITY GREENVILLE, PENNSYLVANIA REGULAR MEETING MINUTES Thursday, December 11, 2014 ~ 6:00p.m. CALL TO ORDER Mr. Shaw called the meeting to order at 6:00pm ROLL CALL: Donald Shaw, Chairperson Henry M. Mueller, Vice Chairperson – excused Roberta Leonard, Secretary – absent Pamela Auchter Todd Heathcote OTHERS PRESENT: Jasson W. Urey, Borough Manager Lyle Huffman, Director of Public Services James Douglas, Solicitor – excused John Mowry, KLH Engineers Also present: Megan Johnson, Borough Administrative Assistant 1. INFORMATIONAL A. Correspondence from DEP in regards to satisfaction on Corrective Action Plan. a. Mr. Urey said that this is part of the process with the re-rating of the plant. He said that he spoke to Mr. Mowry and that he asked DEP for it to be lifted. Mr. Urey said that we are going to continue to follow things that were in the Corrective Action Plan, like the sewer lateral inspections. B. Sewer lateral inspection list. a. Mr. Heathcote asked if there are any problems with vacant property sewer laterals. Mr. Urey said that not until it sells do we do the inspections. He added that a lot of properties are transferring. Ms. Auchter asked if a lot of the properties are rentals. Mr. Huffman said that a lot of them are. 2. PUBLIC COMMENTS None. 3. ACCEPTANCE OF MINUTES Motion by Ms. Auchter, seconded by Mr. Heathcote, to accept the minutes of the November 13, 2014 regular meeting. Motion carried. 4. FINANCIAL REPORTS Page 1 of 3 Greenville Sanitary Authority 12-11-14 Motion by Mr. Heathcote, seconded by Ms. Auchter, to accept the November treasurer’s report.  Ms. Auchter asked if there is anything they need to be aware of. Mr. Urey said not at this time. He added that he hopes to have a few projects done by the end of the year, if not, the year end fund balance will go into the capital reserve fund for next year to pay out for the projects. Mr. Shaw asked if the capital fund is the SS Market account. Mr. Urey said it is the capital fund. Mr. Shaw asked if the SS Reserve Capacity Fund is the revenue from sewer taps. Mr. Urey said that it is. Ms. Auchter asked if Hempfield Township and West Salem Township are up to date. Mr. Urey said that they are and we will most likely receive their yearend payments in January. Motion carried. 5. ENGINEER’S REPORT Motion by Ms. Auchter, seconded by Mr. Heathcote, to accept the November Engineer’s report.  Mr. Mowry said that he is working with Kranick Environmental for the digester cleaning. He said that his quote will be $53,700 and that it will be completed around February 2015. Mr. Huffman asked if we will be paying for the landfill costs for the sludge removal. Mr. Mowry said that we will be.  Mr. Mowry said that the design is complete for the N. Race Street siphon replacement project. He said that the siphon on the downstream side is a double barrel siphon, so that is going to reduce the price and the engineer costs. He said that we should be receiving an agreement with cost sharing from PennDOT soon.  Mr. Mowry said that when doing the storm sewer mapping project, numerous catch basins where identified that had debris in them and that they will need cleaned out in order to complete the survey. He is working with Mr. Huffman on this issue.  Mr. Mowry said that the manhole replacement project will probably begin at the beginning of the year. Mr. Huffman said to bid it at the beginning of the year so that they can start in the spring. Mr. Huffman said that he sent the options to Hempfield and West Salem Townships in regards to the ACT 537 Plan but that he hasn’t heard back from either. Ms. Auchter said to not let them go to long without giving us feedback. Mr. Shaw said that if we go with option 1, the bill will go up about $12/month. Mr. Urey added that he will schedule a meeting with them to discuss the project. Mr. Mowry said that if they don’t want to cooperate than we can take it to DEP to help move the project along. Mr. Shaw said that at minimum we need to go with option 1. Ms. Auchter asked if we made a decision on whether to go with option 1, 2, or 3. Mr. Urey said that we were waiting to get feedback from the other municipalities since it will affect them. Mr. Huffman said to do option 1 and maybe a la carte some things from options 2 and 3. Ms. Auchter said that if they don’t want to cooperate that we go with option 1 and get started. Motion carried. 6. WASTE WATER TREATMENT PLANT REPORT Motion by Ms. Auchter, seconded by Mr. Heathcote, to accept the December waste water treatment plant report.  Ms. Auchter asked if we are still having problems with St. Paul’s lift station. Mr. Huffman said that we are still fighting a grease problem. He added that it shut down the line and backed up the line onto the street. Mr. Urey said that they are throwing in enzyme bags but they do not Page 2 of 3 Greenville Sanitary Authority 12-11-14 seem to be dissolving the grease. Mr. Shaw asked if there is still a problem with the rags. Mr. Huffman said that they are telling their guys to go down and clean it regularly, which is what we thought they were doing all along. Ms. Auchter asked how we force them to comply. Mr. Huffman said that he is working with Mr. Douglas on it. He said that West Salem had to adopt our ordinances so that maybe there is something with that. Mr. Shaw asked if it was still filtering over to Brownies. Mr. Huffman said that we bought a new pump and that it seems to be working. He added that we now have a backup pump for every pump stations. Motion carried. 7. UNFINISHED BUSINESS A. None. 8. NEW BUSINESS A. Motion by Ms. Auchter, seconded by Mr. Heathcote, to have meetings every other month starting in February. Motion carried. 9. AUTHORITY MEMBER’S COMMENTS Authority members had no comments. 10. DIRECTOR OF PUBLIC SERVICES COMMENTS Mr. Huffman said that he talked to the guys at the WWTP and expressed his gratitude for helping us get out of the Corrective Action Plan. He added that the guys down there are doing a great job. 11. BOROUGH MANAGER COMMENTS Mr. Urey had no comments. 12. NEXT MEETING The next meeting of Greenville Sanitary Authority is Thursday, February 12, 2015 at 6:00p in Council Chambers. 13. ADJOURNMENT Motion by Ms. Auchter, seconded by Mr. Heathcote, to adjourn meeting at 6:40pm. Motion carried. Respectfully submitted, Jasson W. Urey Borough Manager Page 3 of 3