Work Session of Council

Town of Greenville Work Session Minutes 5/8/24 www.greenvilleborough.com MINUTES OF A WORK SESSION MEETING OF THE TOWN OF GREENVILLE COUNCIL HELD IN COUNCIL CHAMBERS WEDNESDAY, MAY 8, 2024, at 6:30 p.m. 1. Call to Order Paul Hamill, Mayor If you are a visitor to council, we ask you to please sign in at the door and turn off all cellular telephones. The public was reminded that they may be audio or video recorded during the meeting. 2. Roll Call: Paul Hamill, Mayor Jean Carr, Deputy Mayor Chad Bromley, Councilor Anne Butcher, Councilor Evan Hereford, Councilor - Excused Brian Shipley, Councilor Linda Zuschlag, Councilor Jasson W. Urey, Town Manager Solicitor, Douglas, Joseph & Olson – via Teams Also present: Frank Vanderslice Becky Savchuck Kimberly Brick Craig Brick Lisa Hamill Lisa Peterson Pat Eaton Joel Rinella Michelle Mueller Gary Mueller Bill Rust Mark Rinella Bruce Lawrence Staff: Media: Amy Hollowell, Administrative Assistant Caleb Stright, The Record-Argus – audio recording Dave Hetrick, Financial Assistant Jack Davis, WFMJ Matt Breedlove, Code Officer Janet Rogers, WFMJ Rosalynn Reagle, Assistant Town Manager 3. Invocation: Linda Zuschlag, Councilor Flag Salute led by Councilor Chad Bromley 4. Public Comments – (3-minute time limit) – Mayor Hamill opened Public Comments with a statement on changes to public comments. There will be a three (3) minute time limit, and topics will not need to be Page 1 of 5 Town of Greenville Work Session Minutes 5/8/24 submitted beforehand. He reminded attendees that during this time, everyone should be kind and respectful to one another and that questions may be answered if the information is available during the meeting. Residents: Becky Savchuck, 119 East Avenue, commented on the condition of a sidewalk on Donation Road and the street condition on Shenango Street Extension. Joel Rinella, 424 South Main Street, presented council with a handout showing his analysis of the Sanitary Fund's underfunding of the payroll fund. He also requested that the approval of the 2023 Audit be held off until this is corrected. Pat Eaton, 207 Clinton Street, asked if the questions asked at a meeting be answered at the next month's meeting. Non-Residents: Michelle Mueller, 701 Vernon Road, read a prepared statement asking if the code strategy could be posted or printed in the newspaper. She said the goals are not clear. She also suggested the town look to underutilized resources. Gary Mueller, 701 Vernon Road, inquired about 194 Main Street plans and future use. Kimberly Brick, 453 Creek Road, handed out and read aloud a prepared statement regarding various topics, including, but not limited to, code violations, compliance plans, employee requirements, ARPA funds, and the Fire Department pension, among others. 5. Presentation of the 2023 Audited Financial Statements – Bruce Lawrence, McGill, Power, Bell, and Associates presented council with the 2023 audit findings, resulting in a clean audit. 6. Unfinished Business A. Council was advised of the need to adopt Ordinance 1643, amending Chapter 350, Parks and Recreation Areas, to include feeding of wildlife as a prohibited activity. There were no deliberations. 7. New Business A. Council was advised of the need to adopt the 2023 Audited Financial Statements. There were no deliberations. B. Council was advised of the recommendation from the Planning Commission to award the contract for consulting services related to the zoning and subdivision land development ordinances and to enter into a professional services agreement with Mackin Engineers & Consultants. There were no deliberations. C. Council was advised of the recommendation from the Street/Public Services Committee to enter into an engineering agreement with Rhea Engineers & Consultants Inc. to provide engineering services for resealing runway 15-33 at the Greenville Municipal Airport in the amount of $96,565.00. This is covered by additional grants received by the airport that are covered at 100% reimbursement. There were no deliberations. Page 2 of 5 Town of Greenville Work Session Minutes 5/8/24 D. Council was advised of the recommendation from the Budget & Finance Committee to cover $5,000.00 of the cost of the installation of a waterline in Riverside Park for the Jaycee and Bandstand pavilions. There were no deliberations. E. Council was advised of the need to appoint a voting delegate to the 2024 PSBA Annual Conference. There were no deliberations. F. Council was advised of the need to appoint an alternate voting delegate to the 2024 PSBA Annual Conference. There were no deliberations. G. Council was advised of the recommendation from the Budget and Finance Committee to apply for a Municipal Fire Department capital grant of up to $100,000.00 for updates to the fire station. There were no deliberations. H. Council was advised of the recommendation from the Budget and Finance Committee to appoint Sharp Collections as the agency for the collection of delinquent Per Capita taxes from July 1, 2024, through June 30, 2024. There were no deliberations. I. Council was advised of the recommendation from the Budget and Finance Committee to accept the donation from Hillside Presbyterian Church in the amount of $5,610.00 and split the cost to pave N. Smoyer Way from Main Street to Brackin Alley at a total cost of $11,220.00. Funds will be paid from the Liquid Fuels Fund. There were no deliberations. J. Council was advised of the recommendation from the Budget and Finance Committee to purchase a small tractor with a mowing deck and loader for use in maintaining the outer parks and the Trinity North properties at a cost of $12,183.45. Funds are to be paid from the Capital Fund. There were no deliberations. K. Council was advised of the recommendation from the Strategic Management Committee to enter into a sales and transfer agreement with Trinity Industries to purchase the parcels listed in Exhibit A of the sales agreement for $1,000.00. There were no deliberations. L. Council was advised of the need to advertise for the following open board seats, which will expire on June 30, 2024: a. Horizon Hospital System Authority (Mario Marini) – 5-year term b. Greenville Sanitary Authority (Robin Douglas) - 5-year term c. Shenango Valley Enterprise Zone (Brent Ward) - 3-year term There were no deliberations. M. Council was advised of the request from Councilor Bromley to allow open containers on Main Street between Water Street and College Avenue on July 6, 2024, from 12:00 pm to 5:00 pm. Councilor Bromley's goal is to help support local businesses on Main Street. Councilor Butcher asked how attendees would be prevented from bringing their own beverages. Councilor Bromley said we are working on that. Councilor Butcher also expressed concern about enforcing purchases, underage, etc. She agrees we should try to promote local business. Councilor Zuschlag reminded council that we have done this in the past for other organizations hosting events. Mr. Urey added that wristbands in a contained area have been used in the past with the help of the Liquor Control Board. Councilor Shipley expressed concern about safety and security and also asked who was in the group promoting this allowance. Councilor Bromley stated logistics would be figured out once approval is given. Page 3 of 5 Town of Greenville Work Session Minutes 5/8/24 Councilor Shipley also expressed concern that approval will put the town at risk. Councilor Bromley looks at this as a "to-go sale." Councilor Shipley voiced concern that we are not hearing from Bill Sumners, event coordinator for the Heritage Day's Car Show. Councilor Bromley has talked to Mr. Sumners and said he seems interested, but he is concerned that the business will take away sales from vendors who are paying to participate in this event. Mayor Hamill asked if logistics could be ready for the June meeting, and Councilor Bromley said he could. Mayor Hamill agreed with the concerns mentioned and reminded that past events with this request were not brought to council by a member but by an event organizer. N. Council was advised of the request to support Penn-Northwest in retaining a consultant to study traffic along the Main Street corridor. The Town will commit $25,000.00 in funds for the study, and Penn-Northwest will provide $25,000.00. There were no deliberations. O. Council was advised of the request to advertise an RFP for a consultant to assist with implementing STMP grant initiatives. There were no deliberations. P. Council was advised of the request to retain Cohen Law Group to assist with the cable franchise renewal process at the cost of $7,900.0. There were no deliberations. Q. Council was advised of the request by the Borough Engineer to approve change orders 1 ($8,469.00) and 2R ($9,529.00) for the Lebanon Avenue Bridge repair submitted by Mar-Allen. There were no deliberations. R. Council was advised of the request to advertise Ordinance 1644 authorizing debt to be incurred by way of a General Obligation Note in the amount not to exceed $797,674.00 through PENNVEST for the N. Third Street Storm Sewer Project. Mr. Urey stated that DCED had indicated that specific language was needed in the advertisement to adopt the ordinance, which was not in the original advertisement. The adoption and advertisement of the ordinance are being done over again. 8. Public Comments Joel Rinella, 424 South Main Street, Item J—We have a solicitor; why are we spending $8,000.00 on the cable franchise? Mr. Urey stated that this is not an area our solicitor works in, and Cohen Law specializes in this. Gary Muller, 701 Vernon Road, Item M—Council should remember there is more to life than the side of safety. Open your hearts to some fun. Item O—What is an RFP? Mr. Urey said Request for Proposal. Lisa Peterson, 71 North Race Street, Item M—As a former bartender and manager, I can tell you that the Pennsylvania Liquor Control Board would consider liquor sales a liability of the business and not the Borough. The license holder is responsible for liability. Patrick Eaton, 207 Clinton Street, asked about abandoned utility lines. Mayor Hamill stopped him as this was not an agenda item. Craig Brick, 453 Creek Road, commented on paving at night. Mayor Hamill stopped him as this was not an agenda item. 9. Council Comments Councilor Bromley thanked the community for attending. Page 4 of 5 Town of Greenville Work Session Minutes 5/8/24 Councilor Shipley supported quarterly informational meetings and addressed the qualifications for a Code Officer. He also said the regional fire would have his support, but going to a volunteer department would not, as this was presented to the community several years ago and put on the ballot with overwhelming support for retaining a paid fire department. He commended everyone who has continued to work with Trinity; it has not always been easy. Councilor Zuschlag agreed with Councilor Shipley; the residents asked to keep the paid fire department, so we will. Councilor Carr announced that the Personnel Committee is working hard to ensure our staff is appropriately utilized and has the correct workload. She said they are tracking employee costs and keeping an eye on them. She provided data about the volume of Right-to-Know requests for 2024. 10. Mayor's Comments – none 11. Town Manager's Comments – Mr. Urey updated on Code Officer requirements and a training class he and Mr. Breedlove have been taking for federal grant funding applications. He provided an update on tick research and reporting that was conducted in Riverside Park and a stormwater research project conducted by a Thiel College student. He plans to continue working on this with next year's environmental science students. 12. Adjournment – This session of council adjourned at 8:30 p.m. Respectfully submitted, Jasson W. Urey Town Manager/Secretary Page 5 of 5