City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org Meeting Minutes Tuesday, October 14, 2014 6:30 PM Council Chambers City Council Mayor Lance Westcamp Council Members - Ed Rarey, Jean Ann Hilbert, Donna Drury, Ed Dildine, Shawn Cleary & Becky Hutson City Council Meeting Minutes October 14, 2014 I. Call to Order by Mayor Westcamp at 6:30 p.m. Staff Present: Marsha Hall - Administrator, Kevin Shannon - Law Director, Jeff Green - Director of Finance, Ralph Portier - Chief of Police Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence The Mayor asked everyone to join him in a moment of silence. III. Pledge of Allegiance Chief Portier led the Pledge of Allegiance. IV. Roll Call Present: 6 - Council Member Cleary, Council Member Dildine, Council Member Drury, Council Member Hilbert, Council Member Hutson, and Council Member Rarey V. Approval of Minutes - September 22, 2014 Approved as submitted. #228-2014 City Council Meeting Minutes-9-22-2014 Attachments: City Council Minutes-9-22-2014.pdf VI. Proclamation Mayor Westcamp read the NISRE, Inc Proclamation and presented it to Michelle Pringle on behalf of NISRE, Inc. and Rahabs Hideaway. Ms. Pringle addressed the Mayor, Council and the Police Chief stating Rahabs Hideaway is pleased to partner with the City of Groveport and Madison Christian Church in an effort to shed light on the issue of human trafficking; specifically the Green Light Project. January 11th is National Human Trafficking Awareness Day and the purpose of the Green Light Project is to light up the entire City in an effort to bring education and awareness of human trafficking. NISRE, Inc. is delighted to declare the City of Groveport as a safe city. #229-2014 NISRE Inc. Proclamation City of Groveport Page 1 City Council Meeting Minutes October 14, 2014 Attachments: NISRE Inc. Proclamation.pdf VII. Business of Guests 1. Charlie Beardmore - Noise / Traffic Study Charlie Beardmore of 523 Westport Drive addressed Council regarding a petition signed by residents of Westport Drive to conduct a noise and traffic study of State Route 317 in conjunction with the west end of the Westport Addition. There has been a dramatic increase in semi-trucks and private vehicle traffic on SR 317 due to the warehouses constructed on the west side of SR 317. The residents hope a study of noise and traffic could determine the need for a Noise Abatement Wall in the right-of-way along the east side of SR 317. VIII. Ordinances and Resolutions A. 3rd Readings ORD. 14-041 AN ORDINANCE AUTHORIZING THE CITY ADMINISTRATOR TO NEGOTIATE AND ENTER INTO A WATER SERVICE AGREEMENT WITH THE CITY OF COLUMBUS, OHIO Sponsors: Cleary Law Director Shannon requested Council to consider making a motion to postpone this Ordinance to the second Council meeting in November per the request of City staff. The Deputy Clerk read by title Ordinance No.14-041. A motion was made by Council Member Rarey, seconded by Council Member Dildine, to postpone Ordinance No. 14-041 until the November 24, 2014 City Council meeting. The motion carried by the following vote: Yes: 6 - Cleary, Dildine, Drury, Hilbert, Hutson and Rarey B. 2nd Readings ORD. 14-042 AN ORDINANCE GRANTING A VARIANCE TO MOOSE LODGE 1245 AS TO THE PERMITTED USES IN THE ESTABLISHED ZONING DISTRICT FOR THE PROPERTY LOCATED AT 220 MAIN STREET, City of Groveport Page 2 City Council Meeting Minutes October 14, 2014 CURRENTLY ZONED PLANNED SHOPPING CENTER (PSC) AND FURTHER GRANTING ANY NECESSARY AREA VARIANCES IN CONJUNCTION THEREWITH Sponsors: Drury Attachments: #2014-10.pdf The Deputy Clerk read by title Ordinance No.14-042. ORD. 14-043 AN ORDINANCE GRANTING A VARIANCE TO EASTSIDE ATHLETICS AS TO THE PERMITTED USES IN THE ESTABLISHED ZONING DISTRICT FOR THE PROPERTY LOCATED AT 5820 CLYDE MOORE DRIVE, CURRENTLY ZONED PLANNED INDUSTRIAL PARK (PIP) Sponsors: Rarey Attachments: #2014-11.pdf The Deputy Clerk read by title Ordinance No.14-043. ORD. 14-044 AN ORDINANCE AMENDING PART THIRTEEN - BUILDING CODE, CHAPTER 1321 - PERMITS AND FEES OF THE CODIFIED ORDINANCES OF THE CITY OF GROVEPORT Sponsors: Hutson Attachments: ORD. 14-044 attachment 1321.pdf The Deputy Clerk read by title Ordinance No.14-044. ORD. 14-045 AN ORDINANCE AMENDING PART NINE - STREETS, UTILITIES AND PUBLIC SERVICES CODE, CHAPTER 921 - SEWER REGULATIONS OF THE CODIFIED ORDINANCES OF THE CITY OF GROVEPORT Sponsors: Dildine The Deputy Clerk read by title Ordinance No.14-045. #230-2014 Sewer ORD. 14-045 09-014 Revised Changes Attachments: Sewer ORD. 14-045 09-014 Revised Changes.pdf ORD. 14-046 AN ORDINANCE AMENDING PART NINE - STREETS, UTILITIES City of Groveport Page 3 City Council Meeting Minutes October 14, 2014 AND PUBLIC SERVICES CODE, CHAPTER 929 - WATER REGULATIONS OF THE CODIFIED ORDINANCES OF THE CITY OF GROVEPORT Sponsors: Cleary The Deputy Clerk read by title Ordinance No.14-046. #231-2014 Water Regulations Rates Etc ORD. 14-046 - Changes Noted Attachments: Water Regulations Rates Etc ORD. 14-046 - Changes Noted.pdf C. 1st Readings ORD. 14-047 AN ORDINANCE AUTHORIZING THE CHARITY NEWSIES SALE Sponsors: Rarey The Deputy Clerk read by title Ordinance No.14-047. This Ordinance was referred to the Committee of the Whole. ORD. 14-048 AN ORDINANCE ADOPTING THE ANNUAL APPROPRIATION ORDINANCE OF THE CITY OF GROVEPORT, OHIO, FOR THE CALENDAR YEAR 2015 Sponsors: Drury Attachments: ORD. 14-048 2015 Appropriations attachement.pdf The Deputy Clerk read by title Ordinance No.14-048. This Ordinance was referred to the Committee of the Whole. ORD. 14-049 AN ORDINANCE AUTHORIZING A CONTRACT FOR THE PROVISION OF HEALTH SERVICES WITH THE DISTRICT ADVISORY COUNCIL OF THE FRANKLIN COUNTY GENERAL HEALTH DISTRICT Sponsors: Dildine The Deputy Clerk read by title Ordinance No.14-049. This Ordinance was referred to the Committee of the Whole. ORD. 14-050 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER INTO A FISHING AGREEMENT WITH THE OHIO DEPARTMENT OF City of Groveport Page 4 City Council Meeting Minutes October 14, 2014 NATURAL RESOURCES, DIVISION OF WILDLIFE, AND A DECLARATION OF AN EMERGENCY Sponsors: Cleary Attachments: ORD. 14-050 ODNR Fishing Agreement attachment.pdf Law Director Shannon requested Council to consider making a motion to suspend the rules as to the three readings and the effective date at the request of City staff. The City's existing agreement has expired and it is necessary to have a new agreement in place as soon as possible to facilitate the changes Administrator Marsha Hall had made with respect to the fish in the new agreement. A motion was made by Council Member Hilbert, seconded by Council Member Drury, to suspend the rules as to the three readings and the effective date. The motion carried by the following vote: Yes: 6 - Cleary, Dildine, Drury, Hilbert, Hutson and Rarey Council Member Dildine inquired if the ODNR was okay with the addendum portion of the agreement. Ms. Hall stated they are fine with the addendum which they have included in the 10 year agreement. Council Member Cleary asked how does the City benefit from this agreement. Ms. Hall responded their assistance with fishing rules and regulations. A motion was made by Council Member Cleary, seconded by Council Member Hilbert, to adopt as emergency legislation. The motion carried by the following vote: Yes: 6 - Cleary, Dildine, Drury, Hilbert, Hutson and Rarey ORD. 14-051 AN ORDINANCE ESTABLISHING A NEW PERFORMANCE EVALUATION PROCESS FOR EMPLOYEES OF THE CITY OF GROVEPORT Sponsors: Hilbert The Deputy Clerk read by title Ordinance No.14-051. This Ordinance was referred to the Committee of the Whole. #232-2014 ORD. 14-051 Memo on Merit Increases Attachments: Memo on Merit Increases ORD. 14-051.pdf City of Groveport Page 5 City Council Meeting Minutes October 14, 2014 IX. Reports A. Mayor - Lance Westcamp Mayor Westcamp acknowledged Madison Township Police Chief Braden and Madison Township Trustee Gary McDonald in attendance at tonight's meeting. The Mayor commented how busy Groveport has been with the ribbon cutting at Ace Hardware and the Apple Butter Day event. He thanked the Heritage Society, Community Affairs Director Patty Storts, and everyone involved in making the day a huge success. The food vendors had great success as well. Council Member Hutson raised the matter of a scheduling conflict the week prior, with the apple butter stirring taking place at the same time a wedding had been scheduled. She was assured the scheduling of the first Saturday of October for the apple butter stirring will be placed on the calendar the first of January 2015, as well as the 2nd Saturday in October for the Apple Butter Day event. Council Member Cleary commented everything being spread out at the event this year made it easier to maneuver through the crowd. Council Member Dildine advised there has already been a preliminary meeting regarding next year's event with Ms.Storts taking notes on improvements and changes to be implemented. The Mayor added the parking lot at Ace Hardware needs to be marked as public parking. Ms. Hall advised the rest of the parking lot and ballards to prevent traffic from going onto Elm Street is scheduled to be completed by the end of the month, weather permitting. B. Administrator - Marsha Hall Administrator Marsha Hall reported the City has received notice of the probable increase in the City of Columbus water and sewer rates; each will be raised by 3%. If the City of Columbus votes for the increase it will be effective January 1, 2015. Ms. Hall reminded everyone the Committee of the Whole meeting has been rescheduled for Wednesday, October 22, 2014 at 8:30 a.m. at the Links of Groveport. There will be a brief presentation on the energy program the City has been implementing. The Recreation Center has shown a savings of $8,000 a month in utilities costs. Ms. Hall reported on the matter of the water tank painting. Her report noted the options and costs entailed to paint the water tank in the spring. If Council approves painting the water tank in red, white and blue, Council will need to budget additional money into the 2015 appropriations. The tank is currently painted an aqua marine blue with Groveport in white letters. After discussion on the matter the City of Groveport Page 6 City Council Meeting Minutes October 14, 2014 water tank will be painted within the parameters of the original project budget. Ms. Hall asked Council to consider going into executive session to discuss land acquisition and potential imminent legal action. #233-2014 Adm Report to Council - Oct 14 Attachments: Adm Report to Council - Oct 14.pdf C. Chief of Police - Ralph Portier Chief Portier thanked Madison Township Police Chief Braden for bringing in the pipe and drum unit who played for twenty-seven minutes at the 9/11 ceremony. Their performance showcased the potential of law enforcement in southeast Franklin County.Council Member Rarey thanked the Chief for the great job the police department did at the Apple Butter Day event. D. Director of Finance - Jeff Green Finance Director Jeff Green informed Council he will be meeting Wednesday, October 15th, with Rick Foreman of Ace Hardware and Skip Weiler of the Weiler Company who will be kicking off the marketing of the second building of the Town Center Project. The Weiler Company is very excited to be a part of this project. Rick Foreman has reported the building he occupies is getting a lot of positive feedback from the community. E. Director of Law - Kevin Shannon Nothing to report. F. Council Members - Ed Rarey, Jean Ann Hilbert, Donna Drury, Ed Dildine, Shawn Cleary & Becky Hutson Council Member Cleary congratulated Madison Township Police Chief Braden on his appointment as Chief of Police. Council Member Hilbert commented on Madison Township Police Department's bagpipes and drum unit, who played at the 9/11 ceremony, they were very impressive in their performance. Council Member Dildine commented the bagpipes and drums are to be a part of the Veteran's Day Ceremony at Veteran's Park on November 11th. He thanked Community Affairs Director Patty Storts and the Public Works Department on a job well done with the Apple Butter Day event. G. Clerk of Council - Ruthanne Sargus Ross City of Groveport Page 7 City Council Meeting Minutes October 14, 2014 Nothing to report. H. Standing Committees None X. Other Business Law Director Kevin Shannon requested Council consider going into executive session pursuant to Ohio Revised Code Sections 121.22(G)(2) to consider land acquisition and 121.22(G)(3) to discuss pending and/or imminent court action and invited the Mayor, Council, Administrator, Finance Director and himself. Executive Session A motion was made by Council Member Hilbert, second by Council Member Cleary to go into executive session pursuant to Ohio Revised Code Sections 121.22(G)(2) to consider land acquisition and 121.22(G)(3) to discuss pending and/or imminent court action at 7:03 p.m. and invited the Mayor, Council, Law Director, Administrator, and Finance Director. Yes: 6 - Cleary, Dildine, Drury, Hilbert, Hutson and Rarey Executive Session A motion was made by Council Member Cleary, seconded by Council Member Hutson, to come out of executive session at 7:33 p.m. with no action taken. The motion carried by the following vote: Yes: 6 - Cleary, Dildine, Drury, Hilbert, Hutson and Rarey XI. Adjournment Council Member Cleary made a motion, seconded by Council Member Dildine to adjourn at 7:33 p.m. All in favor stated AYE, None Opposed. Motion passed. __________________________________________ Lance Westcamp, Mayor __________________________________________ City of Groveport Page 8 City Council Meeting Minutes October 14, 2014 Ruthanne Sargus Ross, Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 9