City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org Meeting Minutes Monday, November 26, 2018 6:30 PM Council Chambers City Council Mayor Lance Westcamp Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett & Chad Grashel City Council Meeting Minutes November 26, 2018 I. Call to Order by Mayor Westcamp at 6:30 p.m. Staff Present: Marsha Hall - Administrator, Kevin Shannon - Law Director, Jeff Green - Director of Finance, Ralph Portier - Chief of Police Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence The Mayor asked everyone to join him in a moment of silence. III. Pledge of Allegiance Chief Portier led the Pledge of Allegiance. IV. Roll Call Present: 6 - Shawn M. Cleary, Edward Dildine, Chad T. Grashel, Jean Ann Hilbert, Becky Hutson, and Scott Lockett V. Approval of Minutes - November 13, 2018 Approved as submitted. #284-2018 City Council Meeting Minutes 11.13.18 Attachments: City Council Meeting Minutes 11.13.18.pdf VI. Business of Guests a. Swearing-In of New Police Officer Law Director Shannon gave the oath of office to Groveport's newest police officer, Emily Ann Noskowiak. Emily starts her three month training with her FTO (Field Training Officer), Danny Amabile, on Thursday, November 29th. VII. Ordinances and Resolutions A. 3rd Readings ORD. 18-047 AN ORDINANCE INCREASING THE WATER USAGE RATES Sponsors: Hutson City of Groveport Page 1 City Council Meeting Minutes November 26, 2018 Council Member Hilbert stated she doesn't understand a rate increase for water usage. If the City's expenses are going to be less than last year and last year's were at a low for the City, she can't see raising the rates for the residents at this time. She would like to wait for 6 months to see what expenses are incurred before Council slaps on a 3% increase with the projection that the City’s expenses will be less in 2019. Clerk of Council Ross read by title Ordinance No. 18-047. A motion was made by Council Member Hutson, seconded by Council Member Dildine, to adopt. The motion carried by the following vote: Yes: 5- Cleary, Dildine, Grashel, Hutson and Lockett No: 1- Hilbert ORD. 18-048 AN ORDINANCE SETTING THE ANNUAL COST OF LIVING ADJUSTMENT FOR THE COMPENSATION OF THE EMPLOYEES OF THE CITY OF GROVEPORT Sponsors: Hilbert Attachments: ORD. 18-048 Exhibit A.pdf Clerk of Council Ross read by title Ordinance No. 18-048. A motion was made by Council Member Hilbert, seconded by Council Member Hutson, to adopt. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett ORD. 18-049 AN ORDINANCE AUTHORIZING A CONTRACT FOR THE PROVISION OF HEALTH SERVICES WITH THE DISTRICT ADVISORY COUNCIL OF THE FRANKLIN COUNTY GENERAL HEALTH DISTRICT Sponsors: Dildine Clerk of Council Ross read by title Ordinance No. 18-049. A motion was made by Council Member Dildine, seconded by Council Member Cleary, to adopt. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett B. 2nd Readings ORD. 18-050 AN ORDINANCE AMENDING ORDINANCE NO. 18-008 (ADOPTED 3/12/2018) WHICH ESTABLISHED IN SEASON GOLF RATES FOR THE LINKS AT GROVEPORT GOLF COURSE Sponsors: Grashel City of Groveport Page 2 City Council Meeting Minutes November 26, 2018 Attachments: ORD. 18-050 Exhibit A.pdf Law Director Shannon read by title Ordinance No. 18-050. ORD. 18-051 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ACCEPT THE GRANT OF A SANITARY SEWER EASEMENT FROM BIXFORD GREEN ASSOCIATION, INC., PARCEL NUMBER 185-002050 Sponsors: Cleary Law Director Shannon read by title Ordinance No. 18-051. ORD. 18-053 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ADD THE POSITION OF ASSISTANT GOLF SUPERINTENDENT IN THE DEPARTMENT OF GOLF Sponsors: Lockett Law Director Shannon read by title Ordinance No. 18-053. ORD. 18-054 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER INTO A LEASE AGREEMENT WITH HUNTINGTON PUBLIC CAPITAL CORPORATION TO FINANCE THE PURCHASE OF TWO (2) POLICE CRUISERS, INCLUDING ANCILLARY EQUIPMENT FOR THE POLICE DEPARTMENT Sponsors: Hilbert Law Director Shannon read by title Ordinance No. 18-054. ORD. 18-055 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER INTO A LEASE AGREEMENT WITH HUNTINGTON PUBLIC CAPITAL CORPORATION TO FINANCE THE PURCHASE OF A LEAF VACUUM FOR THE PUBLIC WORKS DEPARTMENT Sponsors: Dildine Law Director Shannon read by title Ordinance No. 18-055. ORD. 18-056 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER INTO A LEASE AGREEMENT WITH HUNTINGTON PUBLIC CAPITAL CORPORATION TO FINANCE THE PURCHASE OF A SCAG MOWER FOR THE PARKS AND FACILITIES MANAGEMENT DEPARTMENT Sponsors: Grashel City of Groveport Page 3 City Council Meeting Minutes November 26, 2018 Law Director Shannon read by title Ordinance No. 18-056. ORD. 18-057 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER INTO A LEASE AGREEMENT WITH HUNTINGTON PUBLIC CAPITAL CORPORATION TO FINANCE THE PURCHASE OF A UTILITY VEHICLE FOR THE PARKS AND FACILITIES MANAGEMENT DEPARTMENT Sponsors: Hilbert Law Director Shannon read by title Ordinance No. 18-057. ORD. 18-058 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER INTO A LEASE AGREEMENT WITH HUNTINGTON PUBLIC CAPITAL CORPORATION TO FINANCE THE PURCHASE OF A PICK-UP TRUCK FOR THE PARKS AND FACILITIES MANAGEMENT DEPARTMENT Sponsors: Hutson Law Director Shannon read by title Ordinance No. 18-058. ORD. 18-059 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER INTO A LEASE AGREEMENT WITH HUNTINGTON PUBLIC CAPITAL CORPORATION TO FINANCE THE PURCHASE OF A STARCRAFT ALLSTAR 12 + 2 SHUTTLE FOR THE TRANSPORTATION DEPARTMENT Sponsors: Lockett Law Director Shannon read by title Ordinance No. 18-059. ORD. 18-060 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO SOLICIT BIDS AND TO ENTER INTO A CONTRACT WITH THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER FOR THE 2019 STREET MAINTENANCE PROGRAM Sponsors: Cleary Law Director Shannon read by title Ordinance No. 18-060. ORD. 18-061 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO SOLICIT BIDS AND TO ENTER INTO A CONTRACT WITH THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER FOR THE EAST BIXBY ROAD PAVEMENT REHABILITATION PROJECT Sponsors: Dildine City of Groveport Page 4 City Council Meeting Minutes November 26, 2018 Law Director Shannon read by title Ordinance No. 18-061. ORD. 18-062 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO SOLICIT BIDS AND TO ENTER INTO A CONTRACT WITH THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER FOR THE BIXFORD GREEN SANITARY PUMP STATION STAND-BY GENERATOR PROJECT Sponsors: Grashel Law Director Shannon read by title Ordinance No. 18-062. ORD. 18-063 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO SOLICIT BIDS AND TO ENTER INTO A CONTRACT WITH THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER FOR THE ELMONT PLACE FORCE MAIN REPLACEMENT PROJECT Sponsors: Hilbert Law Director Shannon read by title Ordinance No. 18-063. ORD. 18-064 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER INTO AN EASEMENT AGREEMENT WITH ZELLER-401 FC TIC, LLC AND TO ACCEPT THE GRANT OF A SANITARY SEWER EASEMENT FOR A SANITARY SEWER LOCATED AT 6840 PONTIUS ROAD, PARCEL NUMBER 185-002951 Sponsors: Hutson Law Director Shannon read by title Ordinance No. 18-064. ORD. 18-065 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO WAIVE COMPETITIVE BIDDING AND ENTER INTO A CONTRACT WITH AXON ENTERPRISE, INC. FOR THE PURCHASE OF A BODY CAMERA SYSTEM FOR THE POLICE DEPARTMENT AND THE DECLARATION OF AN EMERGENCY Sponsors: Lockett Law Director Shannon read by title Ordinance No. 18-065. ORD. 18-066 AN ORDINANCE AMENDING THE PAY SCALE Sponsors: Dildine Law Director Shannon read by title Ordinance No. 18-066. City of Groveport Page 5 City Council Meeting Minutes November 26, 2018 ORD. 18-067 AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE FRONT ENTRANCE BARN PROJECT AT THE LINKS OF GROVEPORT AND AUTHORIZING DESIGN-BUILD DELIVERY METHOD AND DESIGN-BUILDER SELECTION Sponsors: Grashel Law Director Shannon read by title Ordinance No. 18-067. ORD. 18-068 AN ORDINANCE ACCEPTING AND DEDICATING AS A PUBLIC IMPROVEMENT, A SANITARY SEWER LINE CONSTRUCTED IN THE AIR EAST DEVELOPMENT, AT 6766 PONTIUS ROAD AND 6840 PONTIUS RD, PARCEL NUMBERS 185-002951 and 185-002791 Sponsors: Hilbert Law Director Shannon read by title Ordinance No. 18-068. RES. 18-009 A RESOLUTION AUTHORIZING THE ADMINISTRATOR TO EXECUTE A MASTER LEASE AGREEMENT WITH HUNTINGTON PUBLIC CAPITAL CORPORATION Sponsors: Cleary Law Director Shannon read by title Resolution No. 18-009. C. 1st Readings ORD. 18-069 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER INTO AN AGREEMENT WITH GROVEPORT MADISON SCHOOL DISTRICT TO PROVIDE A SCHOOL RESOURCE OFFICER AND THE DECLARATION OF AN EMERGENCY Sponsors: Hutson Attachments: ORD. 18-069 SRO Agreement.pdf The school year is already in progress. The only changes that were made, after the Chief reviewed all of the provisions of the agreement, are the dates of the school years involved. Given the time situation, staff asked that Mr. Shannon request Council to consider making a motion to suspend the rules as to the three readings and the effective date. Law Director Shannon read by title Ordinance No. 18-069. A motion was made City of Groveport Page 6 City Council Meeting Minutes November 26, 2018 by Council Member Hutson, seconded by Council Member Cleary, to suspend the rules as to the three readings and the effective date. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett Council Member Cleary wanted clarification on the agreement's item No. 7, Time and Place of Performance. The Municipality will endeavor to have the SRO available for duty at his or her assigned school, each day that school is in session during the regular school year. The Municipality is not required to furnish a substitute officer on days when the assigned SRO is absent due to illness. Chief Portier stated the department does send a duty officer to cover the absent School Resource Officer (SRO). There are two officers in the department already SRO certified. The SRO will always be at the high school, as this is a high school contract. Council Member Dildine asked if the department considered adding an additional School Resource Officer at the high school since the layout has changed and the building is much larger. Mr. Dildine wants to know what steps the School District has taken in assisting the SRO. Mr. Dildine thinks there should be two officers at the school. For the last three (3) years, the matter has been entertained and discussed in depth. Madison Township is entertaining a School Resource Officer to work the north side of US33 and how, on a part-time basis, is that officer inside the Groveport Madison High School. Chief Portier isn't aware that this prospect has ever been presented to the Board of Education. The Board’s argument is that it would be a less expensive project going to Madison Township Police because of their pay scale versus Groveport’s. There is also the possibility that Groveport is the only department that has certified school resource officers. Madison Township would have to send someone in the next year and there are only two classes per year in the State of Ohio. Groveport has been telling the Board there needs to be two SROs but the Chief is uncertain of what action the School Board will take. A motion was made by Council Member Hutson, seconded by Council Member Lockett, to adopt as emergency legislation. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett VIII. Reports A. Mayor - Lance Westcamp Mayor Lance Westcamp commented on the table top Christmas trees City staff decorated for Giving Tuesday. There is plenty of help to pass out the trees to the residents of Groveport. City of Groveport Page 7 City Council Meeting Minutes November 26, 2018 Groveport's "A Heritage Holiday" starts at 6:30 p.m. on Friday, November 30th at Heritage Park and Saturday, December 1st from 12:00 p.m. to 3:00 p.m. Friday, November 30: Santa to arrive by firetruck at 6:30 P.M. Groveport Madison High School Band will play holiday music, ice carving, carriage rides, children's craft, and refreshments. Saturday, December 1: Santa, refreshments, carriage rides, farm animal encounter, kid's crafts and live reindeer. FREE! B. Administrator - Marsha Hall Nothing further to report. #285-2018 Adm Report to Council - Nov. 26 Attachments: Adm Report to Council - Nov. 26.pdf C. Chief of Police - Ralph Portier Chief Portier, on behalf of the Groveport Police Department, expressed true appreciation for everything that the Council, the Mayor and the Administration does for the department. Officers can't do the job without the right equipment and the City supports the officers' needs. He thanked Sergeant Casey Adams for his work with the department's fleet. Mayor Westcamp commented he appreciates it when another officer, Sgt. Adams, is present at our Council meetings. D. Director of Finance - Jeff Green Nothing further to report. E. Director of Law - Kevin Shannon The City of Groveport has received the usual annual notice from the Ohio Department of Commerce, Division of Liquor Control asking if the City wishes to object to the renewal of any liquor licenses within the City of Groveport. If the City does wish to object to any renewal it has to request a hearing. Mr. Shannon inquired if Chief Portier had any concerns with any liquor license permit holder. Chief Portier responded the department has not had any problems with the establishments. With the consent of Council, no action will be taken by the City. F. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett and Chad Grashel City of Groveport Page 8 City Council Meeting Minutes November 26, 2018 Council Member Lockett would like Council to consider putting a temporary ice skating rink somewhere within the City. It is pretty late for this year, but he would like Administration to look into the possibility for the future. Mr. Shannon mentioned that Kyle Lund, the City’s Recreational Director, ran a very large ice skating rink in Michigan. An open discussion ensued regarding locations, size, costs and looking into types of kits. Mayor Westcamp thinks it is a good idea and the City needs to follow up on it. Council Member Hutson was approached by someone asking if the City could place distance markers on the path around Palm's Pond at Heritage Park. G. Clerk of Council - Ruthanne Sargus Ross Nothing to report. H. Standing Committees None. IX. Other Business Council is to review the submitted 2019 Meeting Schedule for any errors and/or corrections. The 2019 schedule will be brought before Council at the December 17, 2018 regular City Council meeting for consideration. #286-2018 2019 MEETING SCHEDULE Attachments: 2019 MEETING SCHEDULE .pdf X. Adjournment Council Member Cleary made a motion, seconded by Council Member Hutson, to adjourn at 7:03 p.m. All in favor stated AYE, None Opposed. Motion passed. __________________________________________ Lance Westcamp, Mayor __________________________________________ Ruthanne Sargus Ross, CMC Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 9 City Council Meeting Minutes November 26, 2018 City of Groveport Page 10