City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org . Meeting Minutes Monday, February 26, 2024 6:30 PM Council Chambers City Council Mayor Lance Westcamp Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett & Jack Rupp City Council Meeting Minutes February 26, 2024 I. Call to Order Mayor Lance Westcamp called the City Council meeting to order at 6:30 p.m. Staff Present: BJ King - Administrator, Kevin Shannon - Law Director, Jason Carr - Director of Finance, Casey Adams - Chief of Police, Brian Strayer - Public Services Director, Seth Bower - Recreation Director, Joyce Myers - Personnel Director, Trevor Swackhamer - Director of Information Technology, Steve Farst - City Engineer, Michael Loges - Development Director, Mindy Kay - Clerk of Council Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence The Mayor asked everyone to join him in a moment of silence. III. Pledge of Allegiance Chief Adams led the Pledge of Allegiance. IV. Roll Call Present: 6 - Edward Dildine, Becky Hutson, Scott Lockett, Jack Rupp, Jean Ann Hilbert, and Shawn M. Cleary V. Approval of Minutes The February 12, 2024 City Council Minutes stand approved as submitted. #044-2024 February 12, 2024 City Council Meeting Minutes Attachments: 2024.02.12 City Council Meeting Minutes.pdf VII. Business of Guests A. JoEllen Stebelton JoEllen Stebelton greeted Council and proceeded to express her opposition to Ordinance 2024-009. She stated her opposition is not to the proposed zoning but to the proposed use of those parcels, as she believes we already have enough warehouses. You see warehouses while entering Groveport from the south as well as the north. She went on to say that there is another retention pond in the proposed plans. We already have a goose problem that stalls traffic and we do not City of Groveport Page 1 City Council Meeting Minutes February 26, 2024 need yet another impairment. She then raised the issue of a right turn only out of the parking lot of a warehouse on the south side, yet she has observed cars and trucks making that left turn anyway. She added that depending on how the turns will be for the proposed site, we may see some of the same thing and accidents could happen. She continued to express her concerns about traffic and her opposition to another warehouse in that area. B. Lauren Cardoni, MORPC - Metropolitan Transportation Plan Update Lauren Cardoni presented the 2024-2050 Draft Metropolitan Transportation Plan to Council. Mrs. Cardoni, Council, and Staff discussed the draft project at length. #046-2024 02.26.24 MTP Community Update Groveport Attachments: 02.26.24 MTP Community Update Groveport.pdf C. Josh Saunders Josh Saunders introduced himself as the Commander of the American Legion Robert Dutro Post 486 Post for Groveport and Canal Winchester. He gave a brief summary of the Post’s history, responsibilities, and presence in the community, including the assistance of 868 veterans in the area. He explained that the Post struggles with not having a home base, and has learned that KidSpace has secured another location. He said the current KidSpace building on Wirt road is under consideration to be turned into a parking lot. He proposed that instead of spending $500,000, according to the messenger, to create a parking lot, or spending money to repair the building, the City could donate the building to the Robert Dutro Post 486. He stated that any necessary repairs to the building could be done through the American Legion grants instead of Groveport taxpayers. He went on to express how the building has been a part of the community and how it could continue to be through outreach, counseling, veteran connections, and the sponsoring of youth programs. He requested Council’s consideration to donate the building, as well as a reconsideration of the current repair estimate, a detailed understanding of the site’s current conditions. He concluded by stating that our veterans would be able to breathe easier knowing that they will have access to the Post’s services. The community would also continue to benefit by still having a safe place to hold celebrations and community events. Mayor Westcamp stated that what Mr. Saunders had just said is absolutely correct. He said from day one he wanted to try to salvage the building and the bottom line is this property has value. He does not City of Groveport Page 2 City Council Meeting Minutes February 26, 2024 disagree that it also has value as parking. Mr. Saunders, Council and staff then discussed the possibility of leasing the building vs donating. The topic was then referred to the Committee of the Whole meeting in March to be discussed further and in more detail. D. Rick Compton Mr. Cleary inquired where the Robert Dutro Post currently meets. Mr. Saunders stated their meetings are currently held at the Madison-Township Community Center and called Rick Compton to the podium. Mr. Compton explained that the Post used to use Groveport Town Hall, but the problem with that is the large amount of other people who also use the Town Hall. It became difficult for the Post to schedule meetings there, leading the Post to the Madison-Township Community Center. E. Kathy Casteel Kathy Casteel shared that her grandfather and father were members of Robert Dutro Post 486 and that her husband is a current member. She said she was a part of it since she was a little girl and is very proud of this unit. It means a lot to many other people, including the veterans. She expressed that we really need to support our veterans and give them a break. VIII. Ordinances and Resolutions A. 3rd Readings Ord. 2024-003 AN ORDINANCE RECLASSIFYING THE FITNESS COORDINATOR POSITION TO FITNESS MANAGER IN THE RECREATION DEPARTMENT Sponsors: Cleary A motion was made by Council Member Cleary, seconded by Council Member Hilbert, to adopt. The motion carried by the following vote: Yes: 6- Dildine, Hutson, Lockett, Rupp, Hilbert and Cleary Ord. 2024-006 AN ORDINANCE AMENDING ORDINANCE NO. 2022-043 (ADOPTED 11/28/2022) ESTABLISHING GOLF RATES AND FEES FOR THE GROVEPORT MUNICIPAL GOLF COURSE. Sponsors: Hilbert Attachments: Ord. 2024-006 Exhibit A.pdf City of Groveport Page 3 City Council Meeting Minutes February 26, 2024 A motion was made by Council Member Hilbert, seconded by Council Member Dildine, to adopt. The motion carried by the following vote: Yes: 6- Dildine, Hutson, Lockett, Rupp, Hilbert and Cleary Ord. 2024-007 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ADD THE POSITION OF MAINTENANCE WORKER-PARKS IN THE PUBLIC SERVICES DEPARTMENT Sponsors: Hutson A motion was made by Council Member Hutson, seconded by Council Member Dildine, to adopt. The motion carried by the following vote: Yes: 6- Dildine, Hutson, Lockett, Rupp, Hilbert and Cleary B. 2nd Readings C. 1st Readings Ord. 2024-009 AN ORDINANCE AMENDING THE ZONING MAP AS TO APPROXIMATELY 18.64 ACRES, MORE OR LESS, OF THE FOLLOWING TRACT OF LAND, LOCATED NORTH SIDE OF GROVEPORT ROAD, PARCEL NUMBERS 185-002772, 185-002773, 185-002774 AND 185-000921 OWNED BY, DAVID & DAWN ARLINGTON AND ROGER J. STUDLEY FROM RURAL (R) TO PLANNED INDUSTRIAL PARK (PIP). Sponsors: Cleary Attachments: Ord. 2024-009 Exhibit A.pdf Ord. 2024-009 Exhibit B.pdf This Ordinance was referred to the Planning & Zoning Commission Ord. 2024-010 AN ORDINANCE AUTHORIZING THE ISSUANCE OF BOND ANTICIPATION NOTES IN THE AMOUNT OF NOT TO EXCEED $1,000,000 IN ANTICIPATION OF THE ISSUANCE OF BONDS FOR THE PURPOSE OF DESIGNING, ENGINEERING, AND CONSTRUCTING VARIOUS IMPROVEMENTS TO THE CITY’S MUNICIPAL GOLF COURSE, WITH RELATED SITE IMPROVEMENTS AND APPURTENANCES THERETO, AND APPROVING RELATED MATTERS Sponsors: Lockett This Ordinance was referred to the Committee of the Whole City of Groveport Page 4 City Council Meeting Minutes February 26, 2024 Ord. 2024-011 AN ORDINANCE AUTHORIZING THE ISSUANCE OF BOND ANTICIPATION NOTES IN THE AMOUNT OF NOT TO EXCEED $200,000 IN ANTICIPATION OF THE ISSUANCE OF BONDS FOR THE PURPOSE OF ACQUIRING VEHICLES AND OTHER RELATED EQUIPMENT FOR MUNICIPAL ROAD CONSTRUCTION AND SERVICING PURPOSES, AND APPROVING RELATED MATTERS Sponsors: Rupp This Ordinance was referred to the Committee of the Whole Ord. 2024-012 AN ORDINANCE AUTHORIZING THE ISSUANCE OF BOND ANTICIPATION NOTES IN THE AMOUNT OF NOT TO EXCEED $1,400,000 IN ANTICIPATION OF THE ISSUANCE OF BONDS FOR THE PURPOSE OF CONSTRUCTING A RECREATIONAL FACILITY CONSISTING OF PICKLEBALL COURTS, SHELTERS, BLEACHERS, AND RELATED EQUIPMENT AND FURNISHINGS, ALONG WITH ANY NECESSARY SITE IMPROVEMENTS THERETO, AND APPROVING RELATED MATTERS Sponsors: Hilbert This Ordinance was referred to the Committee of the Whole Ord. 2024-013 AN ORDINANCE CONSOLIDATING UP TO THREE BOND ANTICIPATION NOTE ISSUES OF THE CITY OF GROVEPORT, OHIO INTO A CONSOLIDATED NOTE ISSUE, AND ESTABLISHING THE TERMS OF SUCH CONSOLIDATED NOTE ISSUE Sponsors: Hutson This Ordinance was referred to the Committee of the Whole Ord. 2024-014 AN ORDINANCE AMENDING ORDINANCE NO. 2023-040 (ADOPTED 11/13/2023), THE ANNUAL APPROPRIATION ORDINANCE FOR THE CITY OF GROVEPORT, OHIO, FOR THE CALENDAR YEAR 2024 Sponsors: Dildine Attachments: Ord. 2024-014 Exhibit A.pdf A motion was made by Council Member Dildine, seconded by Council Member Cleary, to suspend the rules as to the three readings and the effective date. The motion carried by the following vote: Yes: 6- Dildine, Hutson, Lockett, Rupp, Hilbert and Cleary A motion was made by Council Member Dildine, seconded by Council Member Hilbert, to adopt. The motion carried by the following vote: City of Groveport Page 5 City Council Meeting Minutes February 26, 2024 Yes: 6- Dildine, Hutson, Lockett, Rupp, Hilbert and Cleary #049-2024 2024 Budget Memo Amendment Attachments: 2024 Budget Memo Amended.pdf Ord. 2024-015 AN ORDINANCE AUTHORIZING THE TRANSFER OF CASH FUND BALANCES Sponsors: Cleary Attachments: Ord. 2024-015 Exhibit A.pdf A motion was made by Council Member Cleary, seconded by Council Member Dildine, to suspend the rules as to the three readings and the effective date. The motion carried by the following vote: Yes: 6- Dildine, Hutson, Lockett, Rupp, Hilbert and Cleary A motion was made by Council Member Cleary, seconded by Council Member Hutson, to adopt. The motion carried by the following vote: Yes: 6- Dildine, Hutson, Lockett, Rupp, Hilbert and Cleary Ord. 2024-016 AN ORDINANCE AUTHORIZING THE MAYOR AND THE CHIEF OF POLICE TO APPLY FOR AND ACCEPT GRANTS FROM THE OHIO DEPARTMENT OF PUBLIC SAFETY, OFFICE OF CRIMINAL JUSTICE SERVICES FOR THE PURCHASE OF BODY WORN CAMERAS AND CLOUD STORAGE, AND FURTHER AUTHORIZING THE ADMINISTRATOR TO EXECUTE ANY AGREEMENTS NECESSARY TO RECEIVE GRANT FUNDING, AND THE DECLARATION OF AN EMERGENCY Sponsors: Lockett Attachments: Ord. 2024-016 Exhibit A.pdf A motion was made by Council Member Lockett, seconded by Council Member Rupp, to suspend the rules as to the three readings and the effective date. The motion carried by the following vote: Yes: 6- Dildine, Hutson, Lockett, Rupp, Hilbert and Cleary A motion was made by Council Member Lockett, seconded by Council Member Dildine, to adopt. The motion carried by the following vote: Yes: 6- Dildine, Hutson, Lockett, Rupp, Hilbert and Cleary Ord. 2024-017 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO SOLICIT BIDS AND TO ENTER INTO A CONTRACT WITH THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER FOR THE EXPANSION City of Groveport Page 6 City Council Meeting Minutes February 26, 2024 AND RE-ALIGNMENT OF THE MUNICIPAL PARKING LOT LOCATED OFF OF WIRT ROAD AND TO EXECUTE ANY AGREEMENTS IN CONJUNCTION WITH SAID PROJECT Sponsors: Rupp This Ordinance was referred to the Committee of the Whole Ord. 2024-018 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER INTO A CONTRACT WITH LEUKCO CONSTRUCTION FOR PROFESSIONAL DESIGN-BUILD SERVICES, WAIVING COMPETITIVE BIDDING PURSUANT TO GROVEPORT CITY CHARTER SECTIONS 9.02(B) AND 7.03 Sponsors: Hilbert This Ordinance was referred to the Committee of the Whole IX. Reports A. Mayor - Lance Westcamp Mayor Westcamp gave kudos to a great performance by the community choir the other night. B. Administrator - BJ King Administrator King reported that Lifecare Alliance reached out to us about their March for Meals Community Champions Week March 18-22. This is an opportunity for us to either deliver meals or to go and help package up meals. He then asked for Council to consider a motion to hire Tim Schaffner as a Building Inspector. This position would fall in line with paygrade 6. This would alleviate our need for a Building Inspector as Stephen Moore retires and Mike Poirier advances to Chief Building Official. He said that Mr. Schaffner brings on a lot of experience. Mr. King and Council then discussed long term goals, training, certifications, and opportunities for advancement of staff in the Building Department. A motion was made by Council Member Hutson, seconded by Council Member Dildine, to hire Tim Schaffner as Building Inspector. The motion carried by the following vote: Yes: 6- Dildine, Hutson, Lockett, Rupp, Hilbert and Cleary #047-2024 Admin Report to Council Attachments: Admin Report to Council February 26.pdf City of Groveport Page 7 City Council Meeting Minutes February 26, 2024 C. Chief of Police - Casey Adams Chief Adams stated that the First Responder’s Luncheon was well attended and announced that our new officer will be introduced at the March 11th Council Meeting. D. Director of Finance - Jason Carr Finance Director Carr requested a motion to recertify the expenditures identified in the Finance Report and according to Ohio Revised Code. This requires Council’s certification, as they are over $3,000. Many of these are 2024 expenses, and it’s more of a timing issue. He went on to say he attended the CORMA meeting on February 21st, where House Bill 207 was discussed. There is a section that states that after 90 days of the House Bill 207’s passing, if it does pass, the licensees of a public swimming pool shall ensure that carbon monoxide detectors with local alarming functions are installed in the rooms adjacent to the pool. This would apply to our recreation facilities. He said he and Recreation Director Seth Bower are watching this closely to ensure that we are in compliance when it does become effective. A motion was made by Council Member Rupp, seconded by Council Member Lockett, to recertify the aforementioned expenditures. The motion carried by the following vote: Yes: 6- Dildine, Hutson, Lockett, Rupp, Hilbert and Cleary #048-2024 Finance Director Report to Council Attachments: Finance Director Report to Council February 26.pdf E. Director of Law - Kevin Shannon F. Development Director - Michael Loges G. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett and Jack Rupp H. Clerk of Council - Mindy Kay I. Standing Committees X. Other Business City of Groveport Page 8 City Council Meeting Minutes February 26, 2024 XI. Adjournment Council Member Cleary made a motion, seconded by Council Member Dildine to adjourn at 7: 54 p.m. All in favor stated AYE, None Opposed. Motion passed. __________________________________________ Lance Westcamp, Mayor __________________________________________ Mindy Kay Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 9