City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org . Meeting Minutes Monday, March 11, 2024 6:30 PM Council Chambers City Council Mayor Lance Westcamp Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett & Jack Rupp City Council Meeting Minutes March 11, 2024 I. Call to Order Mayor Lance Westcamp called the City Council meeting to order at 6:30 p.m. Staff Present: BJ King - Administrator, Kevin Shannon - Law Director, Jason Carr - Director of Finance, Casey Adams - Chief of Police, Michael Loges - Development Director, Mindy Kay - Clerk of Council Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence The Mayor asked everyone to join him in a moment of silence. III. Pledge of Allegiance Chief Adams led the Pledge of Allegiance. IV. Roll Call Absent: 2 - Jean Ann Hilbert, and Shawn M. Cleary Present: 4 - Edward Dildine, Becky Hutson, Scott Lockett, and Jack Rupp A motion was made by Council Member Rupp, seconded by Council Member Dildine, to excuse Council Members Cleary and Hilbert from tonight's meeting. The motion carried by the following vote: Yes: 4- Dildine, Hutson, Lockett and Rupp V. Approval of Minutes The February 26, 2024 City Council Minutes stand approved as submitted. #052-2024 February 26, 2024 City Council Meeting Minutes Attachments: 2024.02.26 City Council Meeting Minutes.pdf VI. Business of Guests A. Proclamation Mayor Westcamp read the Proclamation aloud and presented it to City of Groveport Page 1 City Council Meeting Minutes March 11, 2024 MSgt Frashier. #054-2024 Recognizing MSgt David M. Frashier Attachments: Recognizing MSgt David M. Frashier.pdf VII. Ordinances and Resolutions A. 3rd Readings B. 2nd Readings Ord. 2024-009 AN ORDINANCE AMENDING THE ZONING MAP AS TO APPROXIMATELY 18.64 ACRES, MORE OR LESS, OF THE FOLLOWING TRACT OF LAND, LOCATED NORTH SIDE OF GROVEPORT ROAD, PARCEL NUMBERS 185-002772, 185-002773, 185-002774 AND 185-000921 OWNED BY, DAVID & DAWN ARLINGTON AND ROGER J. STUDLEY FROM RURAL (R) TO PLANNED INDUSTRIAL PARK (PIP). Sponsors: Cleary Attachments: Ord. 2024-009 Exhibit A.pdf Ord. 2024-009 Exhibit B.pdf This Ordinance was read by title Ord. 2024-010 AN ORDINANCE AUTHORIZING THE ISSUANCE OF BOND ANTICIPATION NOTES IN THE AMOUNT OF NOT TO EXCEED $1,000,000 IN ANTICIPATION OF THE ISSUANCE OF BONDS FOR THE PURPOSE OF DESIGNING, ENGINEERING, AND CONSTRUCTING VARIOUS IMPROVEMENTS TO THE CITY’S MUNICIPAL GOLF COURSE, WITH RELATED SITE IMPROVEMENTS AND APPURTENANCES THERETO, AND APPROVING RELATED MATTERS Sponsors: Lockett This Ordinance was read by title Ord. 2024-011 AN ORDINANCE AUTHORIZING THE ISSUANCE OF BOND ANTICIPATION NOTES IN THE AMOUNT OF NOT TO EXCEED $200,000 IN ANTICIPATION OF THE ISSUANCE OF BONDS FOR THE PURPOSE OF ACQUIRING VEHICLES AND OTHER RELATED EQUIPMENT FOR MUNICIPAL ROAD CONSTRUCTION AND SERVICING PURPOSES, AND APPROVING RELATED MATTERS City of Groveport Page 2 City Council Meeting Minutes March 11, 2024 Sponsors: Rupp This Ordinance was read by title Ord. 2024-012 AN ORDINANCE AUTHORIZING THE ISSUANCE OF BOND ANTICIPATION NOTES IN THE AMOUNT OF NOT TO EXCEED $1,400,000 IN ANTICIPATION OF THE ISSUANCE OF BONDS FOR THE PURPOSE OF CONSTRUCTING A RECREATIONAL FACILITY CONSISTING OF PICKLEBALL COURTS, SHELTERS, BLEACHERS, AND RELATED EQUIPMENT AND FURNISHINGS, ALONG WITH ANY NECESSARY SITE IMPROVEMENTS THERETO, AND APPROVING RELATED MATTERS Sponsors: Hilbert This Ordinance was read by title Ord. 2024-013 AN ORDINANCE CONSOLIDATING UP TO THREE BOND ANTICIPATION NOTE ISSUES OF THE CITY OF GROVEPORT, OHIO INTO A CONSOLIDATED NOTE ISSUE, AND ESTABLISHING THE TERMS OF SUCH CONSOLIDATED NOTE ISSUE Sponsors: Hutson This Ordinance was read by title Ord. 2024-017 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO SOLICIT BIDS AND TO ENTER INTO A CONTRACT WITH THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER FOR THE EXPANSION AND RE-ALIGNMENT OF THE MUNICIPAL PARKING LOT LOCATED OFF OF WIRT ROAD AND TO EXECUTE ANY AGREEMENTS IN CONJUNCTION WITH SAID PROJECT Sponsors: Rupp This Ordinance was read by title #053-2024 Law Director Kevin Shannon has a request for amendment to this Ordinance Attachments: Amendment to Ord. 2024-017.pdf A motion was made by Council Member Dildine, seconded by Council Member Hutson, to amend Ord. 2024-017. The motion carried by the following vote: Yes: 4- Dildine, Hutson, Lockett and Rupp Ord. 2024-018 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER City of Groveport Page 3 City Council Meeting Minutes March 11, 2024 INTO A CONTRACT WITH LEUKCO CONSTRUCTION FOR PROFESSIONAL DESIGN-BUILD SERVICES, WAIVING COMPETITIVE BIDDING PURSUANT TO GROVEPORT CITY CHARTER SECTIONS 9.02(B) AND 7.03 Sponsors: Hilbert This Ordinance was read by title C. 1st Readings Res. 2024-001 A RESOLUTION REGARDING THE NATURE OF SERVICES TO BE PROVIDED TO 1.94 ACRES, MORE OR LESS, PARCEL NUMBER 180-000921, LOCATED IN MADISON TOWNSHIP UPON ANNEXATION OF SAID TRACT TO THE CITY OF GROVEPORT (DAVID H. ARLINGTON AND DAWN A. ARLINGTON PETITIONERS) Sponsors: Dildine A motion was made by Council Member Dildine, seconded by Council Member Hutson, to suspend the rules as to the three readings and the effective date. The motion carried by the following vote: Yes: 4- Dildine, Hutson, Lockett and Rupp A motion was made by Council Member Dildine, seconded by Council Member Hutson, to adopt. The motion carried by the following vote: Yes: 4- Dildine, Hutson, Lockett and Rupp Res. 2024-002 A RESOLUTION AMENDING THE RULES OF COUNCIL Sponsors: Hutson Attachments: Res. 2024-002 Exhibit A.pdf This Resolution was referred to the Committee of the Whole VIII. Reports A. Mayor - Lance Westcamp Mayor Westcamp reminded all about the State of the Schools meeting on Thursday and the MORPC State of the Region Luncheon on Friday. Mr. Rupp added that there is a board meeting at the school on Wednesday night. B. Administrator - BJ King City of Groveport Page 4 City Council Meeting Minutes March 11, 2024 Administrator King reported that the first Super Load came through this weekend. There were a few minor blips but nothing too serious. We are tracking places where they may have driven over curbs and monitoring everything with this, but for the most part it went pretty smoothly. He said he hasn’t heard any concerns or complaints as of yet. He then announced that the first backstop is going up for the t-ball fields at the Rec Center. C. Chief of Police - Casey Adams Chief Adams spoke about the Super Load and stated that there was one hiccup on Opus Drive that was remedied pretty quickly. It took about an hour and a half to go from Old Rickenbacker up to Bixby Road. The next morning, they moved really quickly and were past Gender Road by 8:30 am. The overall trip through our area took about four hours. D. Director of Finance - Jason Carr E. Director of Law - Kevin Shannon Law Director Shannon spoke in regards to Res. 2024-001. He said this is a service resolution, as it relates to the proposed annexation. Our Charter has been amended so if this were to pass tonight, it would meet the County deadline and go into effect immediately. Development Director Michael Loges elaborated on the timeframe. Council voted to suspend the rules as to the three readings and effective date for Res. 2024-001, and then voted to adopt, as shown above in the 1st readings section of these minutes. Mr. Shannon then turned Council’s attention to Ord. 2024-017. He stated that City Engineer Steve Farst has reviewed this Ordinance and has recommended we add the language “and to execute any agreements in conjunction with said project” at the end of the title as well as the end of the Section 1 paragraph. Mr. Shannon requested a motion to amend, which was granted by Council as shown above in the 2nd readings section of these minutes. F. Development Director - Michael Loges G. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett and Jack Rupp H. Clerk of Council - Mindy Kay City of Groveport Page 5 City Council Meeting Minutes March 11, 2024 I. Standing Committees Mr. Dildine filled Council and staff in on the proceedings of the Trees and Decorations meeting held just prior to this evening’s Council meeting. Topics of interest included the Commemorative Tree & Bench Program, inventory of current plaques and the plans to update and make all plaque designs consistent, as well as costs and placement of plaques. The Committee also discussed which trees would be planted at which park and plans to come up with a comprehensive map. Mr. Dildine then shared the Committees preparations for Arbor Day, Apple Butter Day and the Haunted Park, as well as the Committee’s discussion on military banners. He then gave an honorable mention to the Rec Center and commented on how pleased he is that the crowds are back. IX. Other Business X. Adjournment Council Member Dildine made a motion, seconded by Council Member Hutson to adjourn at 6: 58 p.m. All in favor stated AYE, None Opposed. Motion passed. __________________________________________ Lance Westcamp, Mayor __________________________________________ Mindy Kay Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 6