City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org . Meeting Minutes Monday, April 8, 2024 6:30 PM Council Chambers City Council Mayor Lance Westcamp Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett & Jack Rupp City Council Meeting Minutes April 8, 2024 I. Call to Order Mayor Lance Westcamp called the City Council meeting to order at 6:30 p.m. Staff Present: BJ King - Administrator, Kevin Shannon - Law Director, Jason Carr - Director of Finance, Casey Adams - Chief of Police, Michael Loges - Development Director, Mindy Kay - Clerk of Council Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence The Mayor asked everyone to join him in a moment of silence. III. Pledge of Allegiance Chief Adams led the Pledge of Allegiance. IV. Roll Call Present: 6 - Edward Dildine, Becky Hutson, Scott Lockett, Jack Rupp, Jean Ann Hilbert, and Shawn M. Cleary Proclamation #072-2024 2024 DeMolay Proclamation Attachments: 2024 DeMolay.pdf V. Approval of Minutes The March 28, 2024 City Council Special Minutes stand approved as submitted. #079-2024 March 28, 2024 City Council Special Meeting Minutes Attachments: 2024.03.28 City Council Special Meeting Minutes.pdf VI. Business of Guests VII. Ordinances and Resolutions A. 3rd Readings Ord. 2024-017 City of Groveport Page 1 City Council Meeting Minutes April 8, 2024 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO SOLICIT BIDS AND TO ENTER INTO A CONTRACT WITH THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER FOR THE EXPANSION AND RE-ALIGNMENT OF THE MUNICIPAL PARKING LOT LOCATED OFF OF WIRT ROAD AND TO EXECUTE ANY AGREEMENTS IN CONJUNCTION WITH SAID PROJECT Sponsors: Rupp Administrator King said we’ve been talking for a year and a half about what we’re going to do to provide additional parking downtown and gave an overview of the path this ordinance has taken. He spoke about how KidSpace has been an important part of our community with events such as the eclipse and Easter egg hunts, as well as the mold issue and the evaluation that was done on improvements KidSpace needs. He said this is certainly not a decision that is being made lightly, as it paves the path one way or another on what we’re going to do about our parking issues. Council Member Cleary stated that if the vote does go towards putting a parking lot he still believes we can find a home for the American Legion Post. He said finding them a home here is a goal and he does not want to see them leave Groveport. A motion was made by Council Member Rupp, seconded by Council Member Dildine, to adopt. The motion carried by the following vote: Yes: 6- Dildine, Hutson, Lockett, Rupp, Hilbert and Cleary Ord. 2024-018 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER INTO A CONTRACT WITH LEUKCO CONSTRUCTION FOR PROFESSIONAL DESIGN-BUILD SERVICES, WAIVING COMPETITIVE BIDDING PURSUANT TO GROVEPORT CITY CHARTER SECTIONS 9.02(B) AND 7.03 Sponsors: Hilbert A motion was made by Council Member Hilbert, seconded by Council Member Dildine, to adopt. The motion carried by the following vote: Yes: 6- Dildine, Hutson, Lockett, Rupp, Hilbert and Cleary B. 2nd Readings Ord. 2024-019 AN ORDINANCE AUTHORIZING THE CITY ADMINISTRATOR AND THE CHIEF OF POLICE TO APPLY FOR AND ACCEPT GRANTS FROM THE OHIO DEPARTMENT OF PUBLIC SAFETY, OFFICE OF CRIMINAL JUSTICE SERVICES FOR THE PURCHASE OF FIRST AID TRAUMA PACKS, BALLISTIC SHIELDS, AND EMERGENCY RADIO RELATED City of Groveport Page 2 City Council Meeting Minutes April 8, 2024 EQUIPMENT, AND FURTHER AUTHORIZING THE ADMINISTRATOR TO EXECUTE ANY AGREEMENTS NECESSARY TO RECEIVE SAID GRANT FUNDING, AND THE DECLARATION OF AN EMERGENCY Sponsors: Rupp Attachments: Ord. 2024-019 Exhibit A.pdf Law Director Shannon informed Council that staff is requesting they consider making a motion to suspend the rules as to the three readings and the effective date so that the Police Department can avail itself of the grant money as quickly as possible. A motion was made by Council Member Rupp, seconded by Council Member Hutson, to suspend the rules as to the three readings and the effective date. The motion carried by the following vote: Yes: 6- Dildine, Hutson, Lockett, Rupp, Hilbert and Cleary A motion was made by Council Member Rupp, seconded by Council Member Hutson, to adopt. The motion carried by the following vote: Yes: 6- Dildine, Hutson, Lockett, Rupp, Hilbert and Cleary Res. 2024-002 A RESOLUTION AMENDING THE RULES OF COUNCIL Sponsors: Hutson Attachments: Res. 2024-002 Exhibit A.pdf This Resolution was read by title C. 1st Readings Ord. 2024-020 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER INTO CONTRACT WITH SPECTRA CONTRACT FLOORING FOR THE REPLACEMENT OF WALL TILES IN THE LOCKER ROOMS AT THE RECREATION CENTER UNDER THE SOURCEWELL COOPERATIVE PURCHASE PLAN, THEREBY WAIVING COMPETITIVE BIDDING PURSUANT TO GROVEPORT CITY CHARTER SECTION 9.02(B) Sponsors: Cleary This Ordinance was referred to the Committee of the Whole Res. 2024-003 A RESOLUTION TO ACCEPT THE RECOMMENDATIONS OF THE 2022 GROVEPORT TAX INCENTIVE REVIEW COUNCIL (TIRC) REGARDING THE CONTINUATION, MODIFICATI O N , OR CANCELLATION OF ALL PROPERTY TAX INCENTIVES BASED ON City of Groveport Page 3 City Council Meeting Minutes April 8, 2024 THE EVALUATION OF REPORTING YEAR 2021, AND THE DECLARATION OF AN EMERGENCY Sponsors: Lockett Attachments: Res. 2024-003 Exhibit A.pdf Law Director Shannon informed Council that Development Director Loges is requesting they consider making a motion to suspend the rules as to the three readings and the effective date. This is a housekeeping measure in respect to our TIRC. A motion was made by Council Member Lockett, seconded by Council Member Hilbert, to suspend the rules as to the three readings and the effective date. The motion carried by the following vote: Yes: 6- Dildine, Hutson, Lockett, Rupp, Hilbert and Cleary A motion was made by Council Member Lockett, seconded by Council Member Hilbert, to adopt. The motion carried by the following vote: Yes: 6- Dildine, Hutson, Lockett, Rupp, Hilbert and Cleary Res. 2024-004 A RESOLUTION TO ACCEPT THE RECOMMENDATIONS OF THE 2023 GROVEPORT TAX INCENTIVE REVIEW COUNCIL (TIRC) REGARDING THE CONTINUATION, MODIFICATI O N , OR CANCELLATION OF ALL PROPERTY TAX INCENTIVES BASED ON THE EVALUATION OF REPORTING YEAR 2022, AND THE DECLARATION OF AN EMERGENCY Sponsors: Rupp Attachments: Res. 2024-004 Exhibit A.pdf Law Director Shannon informed Council that Development Director Loges is requesting they consider making a motion to suspend the rules as to the three readings and the effective date for the same reasons as the previous TIRC Resolution. A motion was made by Council Member Rupp, seconded by Council Member Dildine, to suspend the rules as to the three readings and the effective date. The motion carried by the following vote: Yes: 6- Dildine, Hutson, Lockett, Rupp, Hilbert and Cleary A motion was made by Council Member Rupp, seconded by Council Member Dildine, to adopt. The motion carried by the following vote: Yes: 6- Dildine, Hutson, Lockett, Rupp, Hilbert and Cleary VIII. Reports A. Mayor - Lance Westcamp City of Groveport Page 4 City Council Meeting Minutes April 8, 2024 B. Administrator - BJ King Administrator King reported on the eclipse event at KidSpace and gave kudos to the Town Hall staff for putting it all together. He said we gave out a hundred pairs of glasses and it was really nice to see the community come together to witness the eclipse. He went on to speak about some flooding we’ve had at the Golf Course and Heritage Park due to recent weather. Mr. Cleary commented that the storms we're having seem to be getting more and more intense and wanted to make sure that each department head has reviewed the tornado procedures and that our emergency disaster plan is ready to go. Mr. Dildine said it is a good thing that we did a dry run with the Red Cross already and Mr. King informed Council that every staff member participated in the statewide tornado drill. C. Chief of Police - Casey Adams Chief Adams thanked Council for their support on the Police Department grant, which is one hundred percent funded by the State of Ohio. He added that a nice surprise was that the State would also be funding $17,000 of the radio communications upgrades. He went on to describe the rest of the equipment covered in the grant, including first aid equipment and rifle rated ballistic shields. Mr. Dildine expressed how he would like the Police Department and Fire department to come together and do some training on the new equipment. Mr. Rupp commended Chief Adams on staying up to date on available grants. Mr. Cleary said if there is something the City needs and there is not a grant available, to let Council know and we will try to work it into the budget. D. Director of Finance - Jason Carr Finance Director Carr informed Council that the 2023 Financial Audit will begin on Monday. E. Director of Law - Kevin Shannon F. Development Director - Michael Loges Development Director Loges addressed Mr. Cleary’s comments on preparedness and reported that he has been collaborating with the Development Directors of Canal Winchester and Grove City in having conversations on best practices for readiness with businesses. Mr. Dildine said anything we can do to help our businesses prepare for the City of Groveport Page 5 City Council Meeting Minutes April 8, 2024 worst is definitely a step in the right direction. G. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett and Jack Rupp Mr. Rupp reported on a volunteer event he had recently been a part of with other Groveport staff at LifeCare Alliance. He said it was a great morning and he really enjoyed being there. Mr. Cleary stated last year when AT&T went through the area they trashed yards and had just recently fixed everything. He wanted it to be clearly stated that they have a responsibility and liability to clean up after themselves. Administrator King said it had been discussed to put that into their permit. H. Clerk of Council - Mindy Kay Clerk of Council Kay requested Council to consider making a motion to appoint her as their designee for Certified Public Records training. A motion was made by Council Member Hilbert, seconded by Council Member Rupp, to appoint Clerk of Council Kay as their designee for Certified Records Training. The motion carried by the following vote: Yes: 6- Dildine, Hutson, Lockett, Rupp, Hilbert and Cleary I. Standing Committees IX. Other Business X. Adjournment Council Member Dildine made a motion, seconded by Council Member Hutson to adjourn at 7: 02 p.m. All in favor stated AYE, None Opposed. Motion passed. __________________________________________ Lance Westcamp, Mayor __________________________________________ Mindy Kay Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 6