City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org . Meeting Minutes Monday, June 9, 2025 6:30 PM Council Chambers City Council City Council Meeting Minutes June 9, 2025 I. Call to Order Mayor Lance Westcamp called the City Council meeting to order at 6:30 p.m. Staff Present: BJ King - Administrator, Kevin Shannon - Law Director, Jason Carr - Director of Finance, Casey Adams - Chief of Police, Michael Loges - Development Director, Mike Poirier - Chief Building Official, Steve Farst - City Engineer, Mindy Kay - Clerk of Council Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence The Mayor asked everyone to join him in a moment of silence. III. Pledge of Allegiance Chief Adams led the Pledge of Allegiance. IV. Roll Call Present: 7 - Edward Dildine, Edward Dildine, Becky Hutson, Scott Lockett, Jack Rupp, Jean Ann Hilbert, and Shawn Cleary V. Approval of Minutes #121-2025 May 27, 2025 City Council Meeting Minutes Attachments: 2025.05.27 City Council Meeting Minutes.pdf The May 27, 2025 City Council Minutes stand approved as submitted. VI. Business of Guests A. Rick Fay, OHM Advisors - "Area C" Update OHM Advisors representatives Rick Fay and Sean Gillilan presented updates on their analysis for the Southeast Franklin County Area Plan, including a review of their project goals, their approach to the analysis, and their draft land use framework. They then discussed the topic at length with Mayor Westcamp, Council and staff. VII. Ordinances and Resolutions A. 3rd Readings City of Groveport Page 1 City Council Meeting Minutes June 9, 2025 Ord. 2024-062 AN ORDINANCE GRANTING A VARIANCE AS TO THE PERMITTED USES IN THE ESTABLISHED ZONING DISTRICT AND AN AREA VARIANCE FOR THE EAST BUFFER YARD FOR THE PROPERTY LOCATED AT 6031 GROVEPORT ROAD, PARCEL NO. 185-000916, CURRENTLY ZONED COMMUNITY COMMERCIAL (CC), AUTOZONE DEVELOPMENT, LLC, APPLICANT. Sponsors: Hilbert Attachments: Ord. 2024-062 Exhibit A.pdf Ord. 2024-062 Exhibit B.pdf Ord. 2024-062 Exhibit C.pdf Ord. 2024-062 Exhibit D.pdf Law Director Shannon explained that the Planning and Zoning Commission has recommended approval with multiple conditions. He proceeded to read those conditions aloud. A motion was made by Council Member Hilbert, seconded by Council Member Dildine, to amend the Ordinance to reflect the conditions set forth by the Planning & Zoning Commission. The motion carried by the following vote: Yes: 6- Dildine, Hutson, Lockett, Rupp, Hilbert and Cleary A motion was made by Council Member Hilbert, seconded by Council Member Dildine, to adopt. The motion carried by the following vote: Yes: 6- Dildine, Hutson, Lockett, Rupp, Hilbert and Cleary Ord. 2025-002 AN ORDINANCE ESTABLISHING MEMBERSHIP FEES FOR THE RECREATION CENTER THEREBY AMENDING THE FEE SCHEDULE SET FORTH IN ORDINANCE NO. 2019-018 Sponsors: Hilbert Attachments: Ord. 2025-002 Exhibit A.pdf Finance Director Carr gave an overview of the changes that were made to Exhibit A and rate increase schedule. Council and staff spoke briefly about the changes. A motion was made by Council Member Hilbert, seconded by Council Member Hutson, to amend Exhibit A to reflect the latest approved version. The motion carried by the following vote: Yes: 6- Dildine, Hutson, Lockett, Rupp, Hilbert and Cleary A motion was made by Council Member Hilbert, seconded by Council Member Hutson, to adopt. The motion carried by the following vote: Yes: 6- Dildine, Hutson, Lockett, Rupp, Hilbert and Cleary City of Groveport Page 2 City Council Meeting Minutes June 9, 2025 Ord. 2025-019 AN ORDINANCE APPROVING THE RECODIFICATION, EDITING, AND INCLUSION OF CERTAIN ORDINANCES AS PARTS OF THE VARIOUS COMPONENT CODES OF THE CODIFIED ORDINANCES OF GROVEPORT, OHIO Sponsors: Cleary A motion was made by Council Member Cleary, seconded by Council Member Hilbert, to adopt. The motion carried by the following vote: Yes: 6- Dildine, Hutson, Lockett, Rupp, Hilbert and Cleary B. 2nd Readings Ord. 2025-020 AN ORDINANCE CREATING THE POSITION OF FULL TIME COMMUNICATIONS MANAGER, ACCEPTING THE POSITION DESCRIPTION AND PAY GRADE THEREFORE Sponsors: Lockett Attachments: Ord. 2025-020 Exhibit A.pdf Mr. Rupp noted that he would like to move the sentence "Demonstrates sound professional work ethics in alignment with the City’s core values" from part 4 of the Essential Functions of the Position section to the Summary section at the beginning of the job description. Council and staff agreed to amend accordingly at the third reading. This Ordinance was read by title Ord. 2025-021 AN ORDINANCE SETTING COMPENSATION FOR COUNCIL MEMBERS AND FURTHER CONTINUING THE OPTION OF OBTAINING FAMILY VISION, DENTAL INSURANCE, AND LIFE INSURANCE FRINGE BENEFITS Sponsors: Dildine This Ordinance was read by title C. 1st Readings Res. 2025-004 A RESOLUTION ADOPTING THE TAX BUDGET FOR THE CALENDAR YEAR 2026 Sponsors: Hutson City of Groveport Page 3 City Council Meeting Minutes June 9, 2025 Attachments: Res. 2025-004 Exhibit A.pdf A motion was made by Council Member Hutson, seconded by Council Member Hilbert, to suspend the rules as to the three readings and the effective date. The motion carried by the following vote: Yes: 6- Dildine, Hutson, Lockett, Rupp, Hilbert and Cleary A motion was made by Council Member Hutson, seconded by Council Member Dildine, to adopt. The motion carried by the following vote: Yes: 6- Dildine, Hutson, Lockett, Rupp, Hilbert and Cleary Ord. 2025-017 AN ORDINANCE ACCEPTING THE ANNEXATION OF 295.86 ACRES, MORE OR LESS, PARCEL NUMBERS 180-000212, 180-000326, 180-000329, 180-000437, 180-000959, AND 180-001486 LOCATED IN MADISON TOWNSHIP UPON ANNEXATION OF SAID TRACTS TO THE CITY OF GROVEPORT (EBRIGHT INVESTMENT COMPANY, LLC, PETITIONERS) Sponsors: Rupp Attachments: Ord. 2025-017 Exhibit A.pdf This Ordinance was referred to the Committee of the Whole VIII. Reports A. Mayor - Lance Westcamp Mayor Westcamp reported on the City's First Thursday event and recognized the Community Affairs team for their tremendous job putting it all together. He spoke about the new shelter house at Cruiser Park as well, giving kudos to those involved in its construction. B. Administrator - BJ King Administrator King updated Council on the "Redefining Groveport" project the City is working on with local business Choptank, as well as the upcoming Citizens Academy. He added that the construction of the new KidSpace is coming along nicely and offered a site tour to anyone who wants to see the progress. He also reported on upcoming events from the FUN Committee, including staff tours of Motts Military Museum. He shared the Mayor's sentiments on how well First Thursday went, and commented on how great our staff is. Mr. Cleary asked for an update on the new trash and recycling receptacles, and inquired if Recyclables should be bagged or not to prevent the wind from taking them. Mr. King said the receptacles have been ordered and we will work with Local Waste Services to dispatch City of Groveport Page 4 City Council Meeting Minutes June 9, 2025 them. He said this will all be complete later this year. Council and staff briefly spoke about recycling protocol and the pickup schedule. Mr. Rupp asked where we are on the final report for the condemned property on Front street. Mr. King stated that we have not received all the final costs yet, but we should have them by next week. Details to be included in the report were further discussed. C. Chief of Police - Casey Adams Chief Adams stated that a mailer will be going out to the residents on Wirt road and Cron drive with information about the upcoming Fourth of July celebration in their area. He then reported on how impressed he is with the school SROs and highlighted interactions and community activities they have been involved in over summer thus far. Mayor Westcamp expressed how good it is to see our officers out walking and engaging with the community. D. Director of Finance - Jason Carr Finance Director Carr gave highlights from the financial report. #122-2025 Finance Director Report Attachments: Finance Director Report.pdf E. Director of Law - Kevin Shannon F. Development Director - Michael Loges G. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett and Jack Rupp Mr. Rupp stated that he will be attending the school board meeting tomorrow and will let everyone know how it goes. Mr. Cleary commented on how well the special meeting with Choptank went. Mr. King agreed and said it was the best session we've had with them throughout the process. Mr. Dildine reflected on the final walkthrough for our new ice cream shop, Scoops. He said it looks great and should be opening soon. H. Clerk of Council - Mindy Kay City of Groveport Page 5 City Council Meeting Minutes June 9, 2025 I. Standing Committees IX. Other Business X. Adjournment Council Member Dildine made a motion, seconded by Council Member Hutson to adjourn at 8: 16 p.m. All in favor stated AYE, None Opposed. Motion passed. __________________________________________ Lance Westcamp, Mayor __________________________________________ Mindy Kay Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 6