City Commission

City of Hallandale Beach 400 S. Federal Highway Hallandale Beach, FL 33009 Meeting Agenda Wednesday, December 20, 2023 5:30 PM Commission Chambers City Commission Mayor Joy F. Cooper Vice Mayor Anabelle Lima-Taub Commissioner Joy D. Adams Commissioner Mike Butler Commissioner Michele Lazarow City Manager Dr. Jeremy Earle City Attorney Jennifer Merino City Clerk Jenorgen M. Guillen, MMC  WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Hallandale Beach by attending a City Commission Meeting. The City Commission encourages citizen participation in the local government process. We hope you will attend more of these meetings in the future. The City Commission also recognizes the necessity for conducting orderly and efficient meetings in order to complete City business in a timely manner. The presiding officer of the City Commission shall be the Mayor, or in the Mayor’s absence, the Vice Mayor. In the absence of both the Mayor and the Vice Mayor, a temporary presiding officer shall be selected by seniority of Office of those Commissioners present. The presiding officer shall preserve order and decorum at all regular and special meetings of the City Commission and shall have the authority to regulate irrelevant debate, repetitious discussion , and disruptive behavior at a public meeting. However, a decision of the presiding officer may be overruled by a majority vote of the City Commission. The City Commission recognizes the importance of protecting the right of its citizens and taxpayers to express their opinions on the operation of City government and encourages citizen participation in the local government process. The City Commission also recognizes the necessity for conducting orderly and efficient meetings in order to complete City business in a timely and proper manner. Any individual may speak on any agenda item and/or any subject pertinent to the City. Every individual wishing to address the City Commission is encouraged to sign in with the City Clerk prior to the meeting. Public participation during all items is limited to three minutes, however, the City Commission may allow more time at their discretion. When addressing the City Commission during public participation, speakers are requested to provide their name and city of residency. Speakers shall confine their comments solely to the agenda item being discussed or to matters related to City busine ss. Unless it is an agenda item, speakers are prohibited from discussing their own pending court cases and filed claims against the City or City personnel. Speakers may not engage in commercial ad vertisement or electioneering. It is prohibited for any person to disturb or interrupt any meeting of the City Commission or otherwise fail to comport with the rules of decorum. The use of obscene or profane language is prohibited. Loud and disruptive speech is prohibited. Any physical violence or the threat thereof is prohibited. The use of words likely to cause a fight or tending to cause a breach of the peace are prohibited. Speakers should not engage in personal attacks. Remarks should be directed to the Presiding Officer or the Commission. Personal attacks against individual Commissioners, the City Manager or Staff are prohibited. Any person declared out of order or causing a disturbance will be cautioned and may be barred from making any additional comments during the meeting. Any person who becomes disruptive or interferes with the orderly business of the Commission may be removed from the Commission Chambers. The above represents a summarization of City Ordinance 2017-15, which establishes regulations for orderly meetings and public participation. Copies of this Ordinance are available for public inspection in the City Clerk’s Office. Any person requiring auxiliary aids and services at this, or future meetings, may call the City Clerk’s Office at 954-457-1340 at least two calendar days prior to the meeting. City Commission Meeting Agenda December 20, 2023 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. ORDER OF BUSINESS 5. PUBLIC PARTICIPATION (Speakers must sign-in with the City Clerk prior to the start of the meeting) 6. PRESENTATIONS A. DAN AND LIDIA MARA AND ROMANIA'S ANNUAL COMMEMORATION OF NATIONAL DAY PROCLAMATION. (SPONSORED BY VICE MAYOR ANABELLE LIMA-TAUB...) B. 2024 DR. MARTIN LUTHER KING, JR., HUMANITARIAN AWARD TO QUNEA GORDON PRESENTATION.(STAFF: HUMAN SERVICES DIRECTOR) C. FINANCIAL ANALYSIS OF THE OPTIONS FOR FIRE SERVICES. (STAFF: CITY MANAGER) Attachments: Presentation of Financial Analysis of the Options for Fire Services Exhibit 2 - Hallandale Beach Fire Services Analysis Document 7. APPROVAL OF DRAFT MINUTES 8. CONSENT AGENDA (Matters on the Consent Agenda are not expected to require discussion. Items will be adopted by one motion. If discussion is desired by any member of the Commission, then that item may be pulled from the Consent Agenda by any member of the City Commission and will be considered separately. If the public wishes to speak on a matter on the Consent Agenda they must inform the City Clerk prior to the start of the meeting. They will be recognized prior to the approval of the Consent Agenda or on the separate item, if it is pulled.) A. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, APPROVING AND ACCEPTING THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION (FDEP) FUNDING AGREEMENT FOR THE HALLANDALE BEACH REHABILITATION OF LIFT STATION #5 AND FORCE MAIN PROJECT IN THE AMOUNT OF FIVE HUNDRED THOUSAND DOLLARS ($500,000); AND PROVIDING AN EFFECTIVE DATE. (STAFF: FINANCE DIRECTOR) City of Hallandale Beach Page 3 Printed on 12/21/2023 City Commission Meeting Agenda December 20, 2023 Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Hallandale Beach Rehabilitation of Lift Station #5 and Force Main Grant Agreem B. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AWARDING RFP # FY2023-2024-01 IN ACCORDANCE WITH THE RECOMMENDATIONS OF THE AUDITOR SELECTION COMMITTEE PURSUANT TO SECTION 218.391, FLORIDA STATUTES, FOR AN AUDITOR TO CONDUCT THE ANNUAL FINANCIAL AUDIT REQUIRED IN SECTION 218.39, FLORIDA STATUTES; AND PROVIDING FOR EFFECTIVE DATE. (STAFF: FINANCE DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 – Award Information Memorandum Exhibit 3 – Summary Rating Sheet Exhibit 4 – RFP Response – Marcum LLP Exhibit 5 – RFP # FY 2023-2024-01 Audit Services Exhibit 6 – RFP # FY 2023-2024-01 Addendum #1 Exhibit 7 – RFP # FY 2023-2024-01 Addendum #2 Exhibit 8 - Resolution 2023-086 Exhibit 9 - City Form Agreement C. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING A SECOND CHANGE ORDER TO THE AGREEMENT WITH RAFTELIS FINANCIAL CONSULTANTS, INC. IN THE AMOUNT OF SIXTY THOUSAND DOLLARS ($60,000), TO INCREASE PURCHASE ORDER NUMBER 20220678 TO TWO HUNDRED FIFTY-NINE THOUSAND, ONE HUNDRED AND NINETY DOLLARS ($259,190) TO COMPLETE UTILITY RATE STUDY; AND PROVIDING AN EFFECTIVE DATE. (STAFF: FINANCE DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 – Agreement City of Daytona Beach & Raftelis Financial Consultants, Inc. Exhibit 3 – RFP#19632 Rate and Evaluation Consulting Services Exhibit 4 – Resolution No. 2020-60 Exhibit 5 – Resolution No. 2022-019 Exhibit 6 - Resolution No. 2022-093 Exhibit 7 – Resolution No. 2023-058 Exhibit 8 – Raftelis Additional Funding Letter City of Hallandale Beach Page 4 Printed on 12/21/2023 City Commission Meeting Agenda December 20, 2023 D. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA AUTHORIZING THE CONTINUED RENTAL OF SANITATION TRUCKS FROM BIG TRUCK RENTAL, LLC UTILIZING THE CITY OF CHARLOTTE, NC, COMPETITIVELY SOLICITED OMNIA PARTNERS CONTRACT #2019000319 RFP NO. 269-2018-047 FOR EQUIPMENT RENTALS AND RELATED PRODUCTS AND SERVICES IN A CURRENT ANNUAL AMOUNT NOT-TO-EXCEED SIX HUNDRED TWENTY-SEVEN THOUSAND, AND EIGHT HUNDRED DOLLARS ($627,800); AND PROVIDING AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Master Agreement Exhibit 3 - Agreement Amendments Nos. 1 - 5 Exhibit 4 – RFP 269-2018-047 Exhibit 5 - Cost Proposal E. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING AWARD OF BID # NO. FY 2022-2023-019 - ROADWAY RESTORATION AND REPAIR TO M&M ASPHALT MAINTENANCE, INC – DBA ALL COUNTY PAVING AS THE LOWEST RESPONSIVE BIDDER IN AN AMOUNT NOT TO EXCEED THREE MILLION FIVE HUNDRED THOUSAND DOLLARS ($3,500,000); AND PROVIDING AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - List of Proposed Streets to be Restored in FY 2023-2024 Exhibit 3 - Award Information Memorandum Exhibit 4 - Bid Tabulation F. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE PURCHASE OF A MODULAR OFFICE BUILDING FROM MOBILE MODULAR MANAGEMENT CORPORATION FOR TWO HUNDRED, FORTY-NINE THOUSAND, FIVE HUNDRED AND SIXTY-EIGHT DOLLARS ($249,568); AND PROVIDING AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS DIRECTOR) City of Hallandale Beach Page 5 Printed on 12/21/2023 City Commission Meeting Agenda December 20, 2023 Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Mobile Modular Management Corporation Quote Exhibit 3 - Williams Scotsman Inc. Quote Exhibit 4 - Award Information Memorandum G. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING CHANGE ORDER NUMBER 2 FOR RFP# FY2021-2022-007 DESIGN OF DEPARTMENT OF PUBLIC WORKS (DPW) ELECTRIC VEHICLE (EV) BUS CHARGING AND FLEET FACILITIES BY SALTZ MICHELSON ARCHITECTS, INC. FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED ONE MILLION NINETEEN THOUSAND, THREE HUNDRED AND TWENTY-ONE DOLLARS ($1,019,321), AND PROVIDING AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 – Resolution No. 2022-081 Exhibit 3 – Saltz Michelson Agreement Exhibit 4 – Resolution No. 2022-106 (BP Pulse) Exhibit 5 – SW Corner Design Fee Proposal Exhibit 6 – Resolution No. 2023-056 Exhibit 7 – Concept No. 1 Design Fee Proposal Exhibit 8 – Resolution No. 2023-143 Exhibit 9 – Presentation - DPW EV Bus Facility - Major Development and Variance 9. ORDINANCES ON FIRST READING 10. ORDINANCES ON SECOND READING/PUBLIC HEARING A. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AMENDING SECTION 19-23 “CONSIDERATION OF ANTI-SEMITISM IN ENFORCING LAWS” TO INCLUDE AS ANTI-SEMITISM THE DESTRUCTION OF POSTERS SUPPORTING THE ISRAELI HOSTAGES TAKEN BY HAMAS DURING THE ATTACK OF OCTOBER 7TH; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; AND PROVIDING FOR AN EFFECTIVE DATE. (SECOND READING)(SPONSORED BY VICE MAYOR ANABELLE LIMA-TAUB, CO-SPONSORED BY MAYOR JOY F. COOPER & MICHELE LAZAROW) City of Hallandale Beach Page 6 Printed on 12/21/2023 City Commission Meeting Agenda December 20, 2023 Attachments: Agenda Cover Memo Exhibit 1 - Ordinance ITEM WAS ADOPTED ON DECEMBER 6, 2023 ON A 5/0 ROLL CALL VOTE. 11. RESOLUTIONS/PUBLIC HEARING 12. RESOLUTIONS/CITY BUSINESS A. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, ADOPTING THE “2024 STATE LEGISLATIVE PROGRAM” AS ITS LEGISLATIVE PRIORITIES; AUTHORIZING THE LEGISLATIVE PROGRAM TO BE PRESENTED TO THE BROWARD COUNTY STATE LEGISLATIVE DELEGATION FOR CONSIDERATION DURING THE 2024 LEGISLATIVE SESSION AND TO GIVE DIRECTION TO BALLARD PARTNERS, INC. AS THEIR PROGRAM; AND PROVIDING AN EFFECTIVE DATE. (STAFF: CITY MANAGER) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Draft 2024 Legislative Program B. PROTOCOL MANUAL AMENDMENT. (STAFF: CITY ATTORNEY) Attachments: Agenda Cover Memo Exhibit 1 - Protocol Manual- 12-6-23 Proposed Revisions MOVED FOR RECONSIDERATION FROM THE DECEMBER 6, 2023 MEETING ON A 3/2 ROLL CALL VOTE. C. MAYOR FRANK C. ORTIS RETIREMENT CELEBRATION SPONSOR DISCUSSION. (SPONSORED BY MAYOR JOY F. COOPER) Attachments: Exhibit 1 - Mayor's Retirement Invite (002) Exhibit 2 - Sponsor Packages (1) - Retirement Celebration 13. COMMISSIONER COMMUNICATIONS - Items not on the Agenda A. COMMISSIONER ADAMS B. COMMISSIONER BUTLER C. COMMISSIONER LAZAROW D. VICE MAYOR LIMA-TAUB City of Hallandale Beach Page 7 Printed on 12/21/2023 City Commission Meeting Agenda December 20, 2023 E. MAYOR COOPER 14. CITY ATTORNEY COMMUNICATIONS - Items not on the Agenda 15. CITY MANAGER COMMUNICATIONS - Items not on the Agenda 16. INFORMATIONAL ITEMS: (No Action Required) 17. ADJOURN THIS MEETING IS OPEN TO THE PUBLIC. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990, ALL PERSONS THAT ARE DISABLED; WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS MEETING BECAUSE OF THAT DISABILITY SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT 954-457-1489 NO LATER THAN TWO DAYS PRIOR TO SUCH PROCEEDING. AGENDA ITEMS MAY BE VIEWED AT THE OFFICE OF THE CITY CLERK, CITY OF HALLANDALE BEACH CITY HALL, 400 S. FEDERAL HIGHWAY, HALLANDALE BEACH, FL 33009. ANYONE WISHING TO OBTAIN A COPY OF ANY AGENDA ITEM SHOULD CONTACT THE CITY CLERK AT 954-457-1489. A COMPLETE AGENDA PACKET IS ALSO AVAILABLE ON THE CITY WEBSITE AT www.hallandalebeachfl.gov ALL INTERESTED PERSONS MAY APPEAR AT THE MEETING AND MAY BE HEARD WITH RESPECT TO THE PROPOSED MATTER. SHOULD ANY PERSON DESIRE TO APPEAL ANY DECISION MADE BY THE BOARD, AGENCY, OR CITY COMMISSION WITH RESPECT TO ANY MATTER TO BE CONSIDERED AT SUCH MEETING OR HEARING, THAT PERSON SHALL ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. TWO OR MORE MEMBERS OF CITY COMMISSION OR OTHER CITY BOARDS MAY ATTEND AND PARTICIPATE AT THIS MEETING. THESE MEETINGS MAY BE CONDUCTED BY MEANS OF OR IN CONJUNCTION WITH COMMUNICATIONS MEDIA TECHNOLOGY, SPECIFICALLY, A TELEPHONE CONFERENCE CALL. THE LOCATION 400 S. FEDERAL HIGHWAY, HALLANDALE BEACH, FL 33009, WHICH IS OPEN TO THE PUBLIC, SHALL SERVE AS AN ACCESS POINT FOR SUCH COMMUNICATION. City of Hallandale Beach Page 8 Printed on 12/21/2023