2 Finance & Personnel Committee

Instructions to Join Meeting https://us02web.zoom.us/j/89387264809?pwd=MkxYQWRaNW52RnczWWxudWdwSnk3dz09 OR Dial by your location +1 301 715 8592 US (Washington D.C) Meeting ID: 893 8726 4809 Passcode: 145276 -AGENDA- HANOVER BOROUGH COUNCIL WORKSHOP / FINANCE AND PERSONNEL COMMITTEE DECEMBER 16, 2020 - 7:00 PM 44 FREDERICK ST HANOVER AND VIA ZOOM FOR PUBLIC ACCESS 1. Public Comment 2. Consent Agenda a. Minutes: Approval of minutes of November 18, 2020 b. Finance Reports: i. Review, Question and Approve Bills for Payment ii. Accept Monthly Financial Statement iii. Accept Report of Monthly Investments c. Bid Results for Water System: Recommend Award of Contract for Third Street Water Main Replacement to E.K. Services, Inc. in the amount of $319,805.30 d. Water System Extension Agreements: Approve Agreement for Brookside Phase 4 e. Change Order: Approve change order in the amount of $ 37,514 to the contract with E.K. Services for the 2020 Water Main Replacement Project f. Community Development Block Grant: Approve Extensions until June 30, 2021 3. Finance, Personnel and Administration a. Annual Ordinances and Resolutions – Council Agenda December 23, 2020 i. PUBLIC MEETING SCHEDULE: Consideration of a motion approving the advertisement of the “Sunshine Bill” in accordance with the Act of October 15, 1998, P.L. 729, No. 93, Sec. 1, 65 Pa. C.S. Sec. 701, et seq., 1  listing the public meetings of boards or commissions of The Borough of Hanover for the 2021 calendar year. ii. TAXES: Consideration of a motion to approve Resolution No. ---- levying taxes for the year 2021 iii. BUDGET: Consideration of a motion to approve Resolution No. --- adopting budgets for fiscal year 2021 for all Hanover Borough accounts. iv. GENERAL INSURANCE: Consideration of a motion approving the 2021 Liability & Worker’s Compensation Insurance Coverage in the amount of $376,064 to Selective Insurance Company. v. FEES: Consideration of a motion to approve Resolution No. -------- revising a schedule of fees for permits, licenses and services provided by The Borough of Hanover effective January 1, 2021; Discuss changes to: 1. Discuss changes proposed to Commercial Roll-off and Compactor Fees, Transfer Station fees vi. FEES – EQUIPMENT: Consideration of a motion to approve Resolution No. -------- revising the fee schedule for services performed by various pieces of equipment owned and operated by the Borough of Hanover effective January 1, 2021. vii. RESOLUTION ON COMPENSATION AND HEALTH INSURANCE PREMIUM SHARE FOR BOROUGH OFFICIALS AND NON-UNION EMPLOYEES: Consideration of a motion to approve Resolution No. ----- --- setting compensation and health insurance premium share for certain Borough employees in 2021 viii. MAYOR’S SALARY ORDINANCE: Consideration of a motion to adopt Ordinance No.-------- entitled: An ordinance amending ordinance no. 601 entitled “an ordinance fixing salaries, compensation, bonds, and certain duties of borough officials.” (Sets mayor’s salary at $0.00 compensation for 2021) b. 2021 Broker of Record Fees i. Stoudt Advisors: Approve a fee of $10,000 to act as Health Insurance Agent ii. C.A. Weber: Approve a fee of $25,000 as agent on general lines of insurance c. Appointments and Reappointments to Boards and Committees: Board / Commission Next Term Expires Applicant(s) 1. Property Maintenance Code Appeals Board 12/31/2023 Art Smith 2. Hanover Area Fire & Rescue Commission 12/31/2022 William W. Reichart. II 2 Board / Commission Next Term Expires Applicant(s) 3. Stormwater Authority 12/31/2025 Randy Posner 4. Recreation Board School Board Lisa Gallagher 5. Civil Service Commission 12/31/2026 *Timothy Keriazes 6. Library Board of Governors 1/31/2024 Laura Becker * Expiring terms were advertised for #1, #3 & #5 above. Only one candidate came forward – Steve Arnold, a MD police officer, volunteered to serve on the Civil Service Commission. 4. 2021 Borough Council Goals: Set Borough Council priorities 5. Planning and Engineering Department a. Community Development Block Grant Application: Consider and approve scope of work for 2021 project applications b. Woda Cooper: Discuss and vote on revised concept for development and related zoning text amendment addressing Borough Council’s concerns c. Community Development Software – Approve iWorQ Systems® Contract/Agreement in the amount of $16,350, PER Council direction of 9/23/20 6. Economic Development Committee a. Parking Study: Discuss and approve recommendations regarding projects 7. Public Safety Committee a. Removal of Overnight Parking Restrictions on Broadway from York Street to Locust Street/Allewelt Avenue 8. Reports of Council Members, Council Committees and Other Public Bodies 9. New Business a. Cellular Service in Hanover: Discuss at Request of Mr. Roland b. Market House: Discuss enforcement of COVID restrictions, including wearing masks 10. Old Business 11. Management Reports 12. Correspondence and Information 13. Additional Public Comment 14. Executive Session 15. Adjournment 3