Public Works & Facilities Committee (Merged with Enhancement Committee January 2026)

MINUTES OF THE HANOVER BOROUGH COUNCIL PUBLIC WORKS & FACILITIES COMMITTEE MEETING July 10, 2019 Chairman Lockard convened the meeting of the Hanover Borough Council Public Works & Facilities Committee meeting on Wednesday Evening, July 10, 2019 at 6:00PM at the Hanover Borough Municipal Building, 44 Frederick Street, Hanover, Pennsylvania, as advertised. Attendance: Hanover Borou gh Public Works & Facilities Committee Members present were Mr. Chesney, Mr. Lockard, Mr. Noble and Dr. Rupp; Council Members Mr. Hoover and Mr. O'Neill; Staff Members Secretary Felix, Public Works Supt. Grimm, Borough Administrator/Finance Director Miller; Administrative Assistant/ Asst. Secretary Musselman. Approval of the Minutes: It was moved by Mr. Noble, seconded by Mr. Chesney to approve the minutes of the Public Works & Facilities Committee from June 12, 2019. Motion carried. 34 Frederick Street Redevelopment & Proposed Parking: Mr. Jona than Bowser, Integrated Development Partners, Wormleysburg, PA was present to request the d esignation of fourteen (14) parking spaces in the Frederick Street municipal parking lot for the proposed apartment tenants. Mr. Miller noted this proposed redevelopment plan is very different from the prior proposal, which included provisions for parking in the rear. There was reluctan ce from the Committee to have dedicated parking from a municipal lot, as there are many landlords in the downtown area who h ave been d enied dedicated spaces in municipal lots, in order to keep the parking open for downtown pa trons. In response to downtown parking needs, the Borough developed the parking permit system at a rate of $25 per month for use of various municipal lots, with the exception of the Frederick Street and the PNC lot along Railroad Street. Supt. Grimm noted the municipal lots are also utilized for parking during sn ow emergencies, when vehicles have to be off the snow emergency routes. In the General Business District, there is no requirement for provision of off-street parking. Mr. Bowser elaborated that there are fourteen (14) residential apartment units planned that would be a one to two bedroom mix. The first level would be a commercial space to attract restaurants and other commercial uses. Outdoor seating in the alley is planned. The Borough had an agreement to v acate the alley for the past proposed d evelopment project for the purpose of outdoor seating, contingent upon a signed agreement from the developer, but the redevelopment never came to fruition. The Committee would like Mr. Bowser to approach M & T Bank and Rite-Aid since they h ave nearby lots that always h ave available spaces. JFW Holdings also owns a parking lot in the rear of Frederick Street, just down from the municipal building, with potential parking availability. Mr. Ch esn ey offered to assist Mr. Bowser with approaching M & T Bank. Th e Frederick Street lot is used extensively for patrons of the Borough and is often filled in the evenings for public meetings, as well as utilized by Borough employees throu ghout the day, and Police business. MINUTES OF THE PUBLIC WORKS & FACILITIES COMMITTEE MEETING July 10, 2019 Pa e2 Bus Shelter Agreement: Rabbit Transit submitted a draft agreement for a proposed bus shelter at the northwest corner of East Walnut Street and South Railroad Street which is at the rear of the municipal lot. The Committee recommended the installation of anti-graffiti film tape and a clause to d eny any advertising on the structure to be stated in the agreement. It was moved by Mr. Chesney, seconded by Dr. Rupp to include the clauses as stated in a revised agreement and move the matter forward. Motion carried. OLD BUSINESS Project Schedule: Consolidation- Master Plan: Supt. Grimm reached out to Hammel & Associates; we are awaiting drawings for a preliminary programming and feasibility study for evaluation and potential consolidation of the Public Works Department site, Tanger Building and Municipal Building. Mr. Grimm noted the company is experiencing staffing problems, and that is the reason for the delay of their response. Mr. Grimm asked them to submit a complete and concise plan. Paving Plan: Supt. Grimm noted the project at Hanover Street, Forney A venue & Middle Street is still being finalized. Eisenhower Drive Bridge Repairs: Supt. Grimm stated that the bridge repair will cost just over $36,000 which will be funded by Liquid Fuels funds. The repairs to the bridge are expected to last 20 years. The Committee recommended moving forward on the project with PennDOT's engineer, HRG. It was moved by Mr. Chesney, seconded by Mr. Noble to move the project to the Finance & Personnel Committee once an agreement is received. Motion carried. Office Study: Mr. Miller met with State Representatives for the EIP program; the grant for the next phase is a 50/50 match. Mr. Miller discussed the importance of a new financial accounting system that is needed. Library: Supt. Grimm n oted a copy of the Witmer temporary sealant repair quote in the amount of $8,455 was included in this month's information, same was approved last month to move ahead , since it fell within budget. Manheim Township Landfill: Mr. Miller reported the Erosion & Sedimentation Plan is being updated to meet DEP mandates. After the plan is approved the Borough will be able to address the future sale of the property, etc. NEW BUSINESS: PNC Bank Building: PNC is vacating their building near the square on Carlisle Street; and the building will either be leased or sold; there are 2 separate parcels, the building at Bank MINUTES OF T HE PUBLIC WORKS & FACILITIES COMMITTEE MEETING July 10, 2019 Pa e3 Lane, and the new addition along the north side. They also own the municipal lot in the rear fronting Railroad Street. Public Comment: Chuck Hegberg, 256 Frederick Street: Pointed out that the tenant a t the landfill is continuing to move ground. With no lease, the Borough is technically responsible, and in violation of DEP regulations. Mr. Miller addressed the n eed to develop a revised lease with Solicitor Shultis. Adjournment: It was moved by Mr. Chesn ey, seconded by Mr. Noble to adjourn the meeting at 7:18 PM. Motion carried. Respectfully submitted, ~ib.:z~ Borough Secretary