HCEDC Type B

City of Haslet Agenda HCEDC Type B Meeting Wednesday, February 26, 2025 at 6:00 PM Haslet Community Center, 105 Main Street Notice is hereby given of a Regular Meeting of the Haslet HCEDC Type B to be held on Wednesday, February 26, 2025, at 6:00 PM, at the Haslet Community Center, 105 Main Street. Members of the Public may also join the meeting remotely, by:  Teleconference: https://meet.goto.com/671577821  Phone: 1-571-317-3117 and entering access code: 671-577-821 Page 1. CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT 2. CITIZENS PARTICIPATION AND COMMENTS An opportunity for citizens to address the HCEDC Board on matters which are on the agenda or are not scheduled for consideration (non-agenda items). The Texas Open Meetings Act prohibits deliberation by the Board of any subject which is not on the posted agenda, therefore the Board will not be able to discuss or take action on items not listed on this agenda, other than to make statements of specific factual information or to recite existing policy in response to the inquiry. NOTE: In order to address the HCEDC Board during this time, or later in the meeting for any item that is scheduled on the agenda, please complete, and submit a speaker card to the Staff Secretary prior to the start of the meeting. The presiding officer may ask the speaker to hold comments on agenda items until that agenda item is reached. 3. ITEMS OF COMMUNITY INTEREST Items of community interest include expressions of thanks, congratulations, or condolence; information regarding holiday schedules; honorary recognitions of city officials, employees or citizens; reminders about upcoming events sponsored by the city or other entity that is scheduled to be attended by a city official or employee; and announcements involving imminent threats to the public health and safety. 3.1. The City of Haslet General Election will be held Saturday, May 3, 2025 from 7am to 7pm for the purpose of electing the Office of the Mayor, Council Member Place 2, and Council Member Place 4.  The Early Voting Period for the May 3, 2025 General Election will be Tuesday, April 22, 2025 to Tuesday, April 29, 2025. As the election approaches, specific polling places will be published in accordance with state law. 4. CONSENT AGENDA If you have a disability that requires special arrangements and you plan to attend this public meeting, please contact the City Secretary at (817) 439-5931 within 72 hours of the meeting. Reasonable accommodations will be made to meet your needs at the meeting. HCEDC Type B Agenda February 26, 2025  4.1. Discuss, consider and act to approve the January 29, 2025 Regular 4-6 Meeting Minutes HCEDC Type B - 29 Jan 2025 - Minutes - Pdf 4.2. Discuss, consider and act to approve the February 18, 2025 Special 7-8 Meeting Minutes Special HCEDC Type B - 18 Feb 2025 - Minutes - Pdf 4.3. Discuss, consider and act regarding January 2025 financial statement 9 - 15 SR-25-064 - Pdf 5. REPORTS AND PRESENTATIONS 5.1. Economic Development Report 16 - 17 SR-25-065 - Pdf 5.2. Lease Income Report 18 - 19 SR-25-066 - Pdf 6. DISCUSS, CONSIDER AND ACT REGARDING ALL PROPERTIES AND PROPERTY MANAGEMENT REPORTS 6.1. 102 Westport Parkway 6.2. 105 Hwy 156 N 6.3. 120 Main Street 6.4. 201 Hwy 156 N 6.5. 210 Main Street 6.6. Schoolhouse Road 7. ACTION ITEM 7.1. Discuss, consider, and act on suspending the HCEDC Building 20 - 28 Improvement Grant (B.I.G.) program for evaluation. SR-25-069 - Pdf 8. EXECUTIVE SESSION The Haslet Community and Economic Development Corporation reserves the right to adjourn into Executive Session during the meeting to seek legal advice from its attorney regarding any item on the posted agenda as authorized by Section 551.071 of the Texas Government Code. Additionally, pursuant to the provisions of Chapter 551 of the Texas Government Code, the HCEDC may adjourn into Executive Session, in accordance with the authority contained in: 8.1. Section 551.072, Government Code; Deliberation regarding Real Property; purchase, exchange, lease or value of real property if deliberation in an open meeting would have detrimental effect on position of the governmental body in negotiations with a third person:  Sale of HCEDC properties  Acquisition of property for Community Facilities 9. CONSIDER AND ACT ON ANY ITEMS FROM EXECUTIVE SESSION HCEDC Type B Agenda February 26, 2025 Page 2 of 28 10. FUTURE AGENDA ITEMS 11. ADJOURN CERTIFICATION I hereby certify that the above notice was posted on the bulletin board at the Haslet Community Center Building at 105 Main Street, Haslet, Texas on Friday, February 21, 2025 before 5:00 p.m. Katrina White Administrative Services I certify that the attached notice and agenda of items was removed by me from the designated bulletin board located at the Haslet Community Center, 105 Main Street, Haslet, Texas on the ______ day of ______________________, 2025. __________________________________________, Title: ___________________________________ HCEDC Type B Agenda February 26, 2025 Page 3 of 28  Agenda Item #4.4.1. MINUTES HCEDC Type B Meeting 6:00 PM - Wednesday, January 29, 2025 Haslet Community Center, 105 Main Street MEMBERS Laura Schlauderaff, Kitty Wurtz, Cathy Brandon, Benjamin Drury, Patricia PRESENT: Parker, and Frank Gatto MEMBERS Tony Marlow ABSENT: STAFF Maurice Schwanke, Planning/EDC Coordinator, Steven Harvey, Fire Marshall, PRESENT: and Vista Fullingim, Admin 1. CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT President Kitty Wurtz called the meeting to order and announced a quorum present at 6:07 p.m. 2. CITIZENS PARTICIPATION AND COMMENTS An opportunity for citizens to address the HCEDC Board on matters which are on the agenda or are not scheduled for consideration (non-agenda items). The Texas Open Meetings Act prohibits deliberation by the Board of any subject which is not on the posted agenda, therefore the Board will not be able to discuss or take action on items not listed on this agenda, other than to make statements of specific factual information or to recite existing policy in response to the inquiry. NOTE: In order to address the HCEDC Board during this time, or later in the meeting for any item that is scheduled on the agenda, please complete, and submit a speaker card to the Staff Secretary prior to the start of the meeting. The presiding officer may ask the speaker to hold comments on agenda items until that agenda item is reached. 3. ITEMS OF COMMUNITY INTEREST Items of community interest include expressions of thanks, congratulations, or condolence; information regarding holiday schedules; honorary recognitions of city officials, employees or citizens; reminders about upcoming events sponsored by the city or other entity that is scheduled to be attended by a city official or employee; and announcements involving imminent threats to the public health and safety. 3.A. All City Office Closed - Monday, February 17, 2025 - President's Day 3.B. General Election May 3, 2025 - The first day to file an application for a place on the May 3, 2025 General Election ballot is Wednesday, January 15, 2025. The Office of Mayor, Council Member Place 2, and Council Member Place 4 will be on the ballot. 4. CONSENT AGENDA 4.A. Discuss, consider and act to approve the December 18, 2024 Regular Meeting Minutes 4.B. Discuss, consider and act regarding December 2024 financial statement Page 4 of 28  Agenda Item #4.4.1. City of Haslet HCEDC Type B Meeting Minutes January 29, 2025 Page 2 of 3 HCEDCB-1-2025 Moved by Cathy Brandon Seconded by Benjamin Drury Motion to approve the consent agenda as presented. Ayes: Laura Schlauderaff, Kitty Wurtz, Cathy Brandon, Benjamin Drury, Patricia Parker, and Frank Gatto APPROVED 6-0 5. REPORTS AND PRESENTATIONS 5.A. December 2025 Lease Income Report 5.B. Economic Development Report  Maurice Schwanke presented the item. 6. DISCUSS, CONSIDER AND ACT REGARDING ALL PROPERTIES AND PROPERTY MANAGEMENT REPORTS 6.A. 102 Westport Parkway 6.B. 105 Hwy 156 N 6.C. 120 Main Street 6.D. 201 Hwy 156 N 6.E. 210 Main Street 6.F. Schoolhouse Road 7. ACTION ITEMS 7.A. Discuss, consider and act regarding the adoption of a project to provide funds for a surface mounted 10-foot cabana bench with canopy. 1) Presentation Maurice Schwanke presented the item. 2) Public Hearing President Wurtz opened the Public Hearing at 6:20 p.m. No one was present to speak. President Wurtz closed the Public Hearing at 6:20 p.m. 3) Discuss, consider and act HCEDCB-2-2025 Moved by Laura Schlauderaff Seconded by Patricia Parker Motion to adopt the project to provide funds for a surface mounted 10-foot cabana bench Page 5 of 28  Agenda Item #4.4.1. City of Haslet HCEDC Type B Meeting Minutes January 29, 2025 Page 3 of 3 with canopy. Ayes: Laura Schlauderaff, Kitty Wurtz, Cathy Brandon, Benjamin Drury, Patricia Parker, and Frank Gatto APPROVED 6-0 8. EXECUTIVE SESSION President Wurtz recessed the Regular Session at 6:22 p.m. President Wurtz opened the Executive Session at 6:28 p.m. Pursuant to the provisions of Chapter 551 of the Texas Government Code, the HCEDC may adjourn into Executive Session, in adjourn into Executive Session, in accordance with the authority contained in: 8.1. Section 551.072, Government Code; Deliberation regarding Real Property; purchase, exchange, lease or value of real property if deliberation in an open meeting would have detrimental effect on position of the governmental body in negotiations with a third person:  Sale of HCEDC properties  Community Facilities President Wurtz closed the Executive Session at 8:17 p.m. President Wurtz opened the Regular Session at 8:21 p.m. 9. CONSIDER AND ACT ON ANY ITEMS FROM EXECUTIVE SESSION No action was taken. 10. FUTURE AGENDA ITEMS 11. ADJOURN President Wurtz closed the meeting at 8:22 p.m. _____________ APPROVED: KITTY WURTZ, PRESIDENT DATE _____________ ATTEST: LAURA SCHLAUDERAFF, SECRETARY DATE Page 6 of 28  Agenda Item #4.4.2. MINUTES HCEDC Type B Meeting 5:30 PM - Tuesday, February 18, 2025 Haslet Community Center, 105 Main Street MEMBERS Kitty Wurtz, Cathy Brandon, Benjamin Drury, Tony Marlow, and Patricia Parker PRESENT: MEMBERS Laura Schlauderaff and Frank Gatto ABSENT: STAFF PRESENT: 1. CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT Board President Wurtz called the meeting to order and announced a quorum at 5:49 pm. 2. EXECUTIVE SESSION PRESIDENT WURTZ RECESSED THE REGULAR MEETING TO EXECUTIVE SESSION AT 5:49 PM. The Haslet Community and Economic Development Corporation reserves the right to adjourn into Executive Session during the meeting to seek legal advice from its attorney regarding any item on the posted agenda as authorized by Section 551.071 of the Texas Government Code. Additionally, pursuant to the provisions of Chapter 551 of the Texas Government Code, the HCEDC may adjourn into Executive Session, in accordance with the authority contained in: 2.1. Section 551.072, Government Code; Deliberation regarding Real Property; purchase, exchange, lease or value of real property if deliberation in an open meeting would have detrimental effect on position of the governmental body in negotiations with a third person:  Sale of HCEDC properties PRESIDENT WURTZ RECONVENED THE REGULAR MEETING AT 6:00 PM 3. CONSIDER AND ACT ON ANY ITEMS FROM EXECUTIVE SESSION 3.A.  201 FM 156 property  105 FM 156 property HCEDCB-3-2025 Moved by Cathy Brandon Page 7 of 28  Agenda Item #4.4.2. City of Haslet HCEDC Type B Meeting Minutes February 18, 2025 Page 2 of 2 Seconded by Patricia Parker Motion to accept contract from KeKahuna Holdings for the purchase of 201 FM 156 property and 105 FM 156 property for $515,000.00. Ayes: Kitty Wurtz, Cathy Brandon, Benjamin Drury, Tony Marlow, and Patricia Parker APPROVED 5-0 4. ADJOURN The meeting adjourned at 6:05 pm. _____________ APPROVED: KITTY WURTZ, PRESIDENT DATE _____________ ATTEST: CATHY BRANDON, SECRETARY DATE Page 8 of 28  Agenda Item #4.4.3. HCEDC Type B AGENDA ITEM REPORT MEETING: HCEDC Type B - 26 Feb 2025 CONTACT: Tracy Moruri, Staff Accountant DEPARTMENT: Finance SUBJECT: Discuss, consider and act regarding January 2025 financial statement ATTACHMENTS: Type B January 2025 Page 9 of 28 CITY OF HASLET TYPE B HCEDC 33.33% ofAgenda the Year Item Lapsed #4.4.3. INTERIM FINANCIAL REPORT FISCAL YEAR 2024-2025 JANUARY 2025 Annual Month Year to Date Percent Account Account Name Budget Actual Actual of Budget BEGINNING BALANCE $ 3,260,973 $ 3,260,973 REVENUES 03-4600-00 Sales Tax $ 1,215,000 $ 146,682 $ 541,019 44.53% 03-5600-00 Interest Income $ 41,000 $ 7,525 $ 27,217 66.38% 03-5700-00 Lease Income $ 33,630 $ 1,400 $ 5,600 16.65% 03-5800-00 Transfer from GF $ - $ - $ - 0.00% Total Revenues $ 1,289,630 $ 155,607 $ 573,836 44.50% TRANSFERS OUT 03-5180-00 Transfer to W/S Debt Service $ 35,000 $ - $ 35,000 100.00% 03-5961-00 Transfer to General Fund $ 21,290 $ - $ 21,290 100.00% Total Transfers Out $ 56,290 $ - $ 56,290 100.00% EXPENDITURES - ADMINISTRATION DEPARTMENT PERSONNEL SERVICES/BENEFITS 03-6099-01 Contract Labor $ - $ - $ - 0.00% Sub Total $ - $ - $ - 0.00% OPERATIONS & MAINTENANCE 03-6300-01 Property Insurance $ 1,500 $ - $ 1,467 97.80% 03-8100-01 Office Supply $ 2,000 $ - $ 28 1.40% 03-9983-01 102 Westport $ 2,000 $ - $ - 0.00% 03-9984-01 210 Main St $ 5,000 $ 120 $ 420 8.40% 03-9986-01 201 Hwy 156 $ 4,600 $ - $ 5,303 115.28% 03-9987-01 101 School House $ 2,000 $ - $ - 0.00% 03-9988-01 105 Hwy 156 $ 2,000 $ 120 $ 420 21.00% 03-9989-01 120 Main St. $ 20,000 $ 435 $ 5,592 27.96% Sub Total $ 39,100 $ 675 $ 13,230 33.84% PROFESSIONAL SERVICES/CHARGES 03-7100-01 Legal Fees $ 12,000 $ 68 $ 2,120 17.67% 03-7120-01 Engineering $ 10,000 $ - $ - 0.00% 03-8416-01 IT Support $ 2,000 $ 48 $ 143 7.15% 03-8600-01 Consultants $ - $ - $ - 0.00% 03-9995-01 Studies $ - $ - $ - 0.00% Sub Total $ 24,000 $ 116 $ 2,263 9.43% DUES/SUBSCRIPTIONS/TRAINING 03-6120-01 Meetings $ 2,200 $ - $ 72 3.27% 03-7150-01 Training $ 3,000 $ - $ - 0.00% 03-8515-01 Travel $ 10,000 $ - $ - 03-9998-01 Gen Memberships $ - $ - $ - 0.00% Sub Total $ 15,200 $ - $ 72 0.47% Page 10 of 28 CITY OF HASLET TYPE B HCEDC 33.33% ofAgenda the Year Item Lapsed #4.4.3. INTERIM FINANCIAL REPORT FISCAL YEAR 2024-2025 JANUARY 2025 Annual Month Year to Date Percent Account Account Name Budget Actual Actual of Budget CAPITAL OUTLAY 03-9915-01 Business Improvement $ 30,000 $ - $ - 0.00% 03-9920-01 Incentives $ - $ - $ - 0.00% 03-9990-01 Future Projects $ - $ - $ - 0.00% Sub Total $ 30,000 $ - $ - 0.00% Total Administration $ 108,300 $ 791 $ 15,565 14.37% EXPENDITURES - MARKETING DEPARTMENT DUES/SUBSCRIPTIONS/TRAINING 03-8531-02 Collateral Materials $ - $ - $ - 0.00% 03-8533-02 Ad Design & Advertising $ - $ - $ - 0.00% Total Marketing $ - $ - $ - 0.00% EXPENDITURES - CAPITAL PROJECTS 03-9911-99 Hurley Street Parking Lot $ - $ - $ - 0.00% 03-6226-99 Westport Parkway $ - $ - $ - 0.00% Total Capital Projects $ - $ - $ - 0.00% EXPENDITURES - DEBT SERVICE 03-9200-00 Principal Payment $ 140,000 $ - $ - 0.00% 03-9205-00 Interest Expense $ 139,000 $ - $ - 0.00% 03-9210-00 Fiscal Agent Fees $ - $ - $ - 0.00% Total Debt Service $ 279,000 $ - $ - 0.00% Total Expenditures $ 443,590 $ 791 $ 71,855 16.20% ESTIMATED ENDING BALANCE $ 4,107,013 $ 3,762,954 (Beginning Balance plus Revenues minus Transfers Out & Expenditures TYPE B 2020 BOND RESERVE ACCOUNT 70-5650-00 Bond Reserve $ 282,400 $ - $ 282,400 100.00% Page 11 of 28  Agenda Item #4.4.3. CITY OF HASLET TYPE B HCEDC January-25 Account # Description Check # Amount Issued to 03-6300-01 Property Insurance 03-8100-01 Office Supplies $ - $ - $ - 03-7120-01 Engineering $ - 03-8416-01 IT Support PC $ 47.50 MSFT 03-6120-01 Meetings/Conferences $ - $ - 03-8600-01 Consultants $ - 03-7100-01 Legal 42940 $ 68.00 Brown & Hofmeister $ - 03-9998-01 Gen Memberships $ - 03-8531-02 Collateral Materials $ - 03-8533-02 Ad Design and Advertising $ - 03-9983-01 102 Westport $ - 03-9984-01 210 Main Street 42864 $ 120.00 Cecilio Garcia 03-9986-01 201 HWY 156 Project $ - 03-9987-01 100 Schoolhouse $ - 03-9988-01 105 Hwy 156 42864 $ 120.00 Cecilio Garcia 03-9989-01 120 Main St. Project 42970 $ 111.02 City of Haslet 42864 $ 120.00 Cecilio Garcia 42936 $ 92.78 TXU Energy 42842 $ 111.02 City of Haslet $ 434.82 03-6226-99 Westport Parkway $ - 03-9911-99 Hurley Street Parking Lot $ - Page 12 of 28 Fiscal Year Oct Nov Dec Jan Feb Mar Apr May June July Aug Sep Total 2016 89,077 37,876 65,192 50,061 43,002 33,906 44,256 29,943 41,298 64,661 76,206 24,235 599,713 2017 49,898 52,820 53,611 49,539 129,272 43,034 35,937 35,686 30,603 34,606 42,455 32,600 590,061 2018 38,279 37,690 36,141 34,022 49,393 40,532 36,882 41,990 40,599 39,832 42,819 35,748 473,927 2019 59,511 61,215 38,937 56,067 57,912 38,278 80,908 60,255 54,576 72,922 86,709 74,229 741,519 2020 268,387 86,884 68,811 120,308 98,076 59,249 71,608 26,189 73,135 91,851 90,973 88,156 1,143,627 2021 85,639 81,101 113,106 105,526 118,987 92,817 81,900 103,932 104,028 79,041 125,230 79,819 1,171,126 2022 114,867 119,338 130,439 159,239 166,354 154,682 96,460 165,121 111,890 107,136 135,501 157,228 1,618,255 2023 168,216 119,946 145,260 143,091 213,719 103,443 99,237 106,348 97,591 128,827 (9,813) 136,204 1,452,069 2024 137,705 112,490 122,197 131,182 157,548 128,531 106,860 125,566 123,952 134,500 147,092 129,287 1,556,910 2025 117,866 137,565 138,906 146,682 541,019 Type B Sales Tax 300,000 250,000 200,000 150,000 100,000 50,000 - Oct Nov Dec Jan Feb Mar Apr May June July Aug Sep (50,000) 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 Agenda Item #4.4.3. Page 13 of 28 Agenda Item #4.4.3. Page 14 of 28 Agenda Item #4.4.3. Page 15 of 28  Agenda Item #5.5.1. HCEDC Type B AGENDA ITEM REPORT MEETING: HCEDC Type B - 26 Feb 2025 CONTACT: Maurice Schwanke, Planning/EDC DEPARTMENT: Economic Development Coordinator SUBJECT: Economic Development Report ATTACHMENTS: Haslet Economic Development Update January 2025. MS Page 16 of 28  Agenda Item #5.5.1. Haslet Economic Development Update January 2025 EDC Coordinator I-35W Frontage 5/13/2024 - Property that is south of Alliance Airport owned by Fort Worth are currently for sale with high interest from many sources. 6/11/2024 – Civil Plans for QT are still proceeding. 7/10/2024 – Inquires for properties along I-35W Frontage are still occurring. 11/4/2024 – Inquires for properties along I-35W Frontage are still occurring. 12/8/2025 – Approximately 100 acres of I-35W Frontage has been removed from the ETJ. Miscellaneous 3/20/24 Site and Landscape Plan for a Quick Trip Station at the Northwest corner of Harmon Road and Haslet Parkway was approved at the City Council Meeting on February 20th. 3/20/24 A Preliminary plat for Caraway Commercial (north of Pasque and west of Harmon) was considered and approved at the City Council meeting on March 18th. It contained 24 acres with 12 proposed lots. 3/20/24 Civil Plans for a Mid Cities Women’s Clinic turned in for review in LeTara Commercial Development. 4/15/24 Child Day Care land use added to Caraway Planned Development 6/11/2024 Civil and Site Plans for Mid Cities Women’s Clinic have been approved. 7/10/2024 - Pre-Construction for Mid Cities Women’s Clinic has been held. 7/10/2024 – Inquires for Commercial and Industrial uses along parts of Westport Pkwy. are occurring. 8/12/2024 – Inquires for Office Employment and Industrial uses along parts of Harmon Road are occurring. 11/4/2024 – QT is finishing their final civil plans and final plat. 12/3/2024 – QT Final plat is up for final approval in December 12/3/2024 -Latera Village Commercial property is planning three additional buildings, and a site plan is being prepared for approval. 1/8/2025 – Latera Village Commercial property Site Plan and Final Plat are slated for Planning and Zoning action on January 28th meeting 1/8/2025 – QT is proceeding and preparing to hire a contractor soon. BLUE items are new information from the previous report. Completed items are removed. Page 17 of 28  Agenda Item #5.5.2. HCEDC Type B AGENDA ITEM REPORT MEETING: HCEDC Type B - 26 Feb 2025 CONTACT: Katrina White, Admin DEPARTMENT: City Secretary's Office SUBJECT: Lease Income Report ATTACHMENTS: 4B Rental Income Spreadsheet Page 18 of 28  Agenda Item #5.5.2. TYPE B RENTAL INCOME LOG FY 2024-2025 03-5700-00-00 FY 2023-2024 October Nov. Dec. January Feb. March April May June July August Sept. $0.00 vacant lot 105 Hwy 156 $0.00 120 Main St $1,400 $1,400.00 $1,400.00 $1,400.00 $1,400.00 $1,400.00 $7,000.00 Mai Thai & Sushi 10/8/2024 11/7/2024 12/6/2024 1/7/2025 2/5/2025 201 Hwy 156 N vacant lot 210 Main St. $0.00 Page 19 of 28  Agenda Item #7.7.1. HCEDC Type B AGENDA ITEM REPORT MEETING: HCEDC Type B - 26 Feb 2025 CONTACT: Gary Hulsey, Mayor DEPARTMENT: Administration SUBJECT: Discuss, consider, and act on suspending the HCEDC Building Improvement Grant (B.I.G.) program for evaluation. ATTACHMENTS: USE - BIG Application 09162016KJ Page 20 of 28  Agenda Item #7.7.1. To: Haslet Business Owners and Commercial Building Owners located on FM 156 or in Old Town Haslet From: Haslet Community and Economic Development Corporation (HCEDC) The HCEDC has created a new program for enhancing the visual aspects of businesses and commercial buildings along FM 156 and in Old Town, the Business Improvement Grant (BIG) Program. The Business Improvement Program provides technical and financial assistance to property owners or business tenants seeking to renovate or restore their exterior signage, lighting, commercial building façades, landscaping elements (xeriscaping) or creating unique shopping and dining venues. The Business Improvement Program’s objectives are to improve the physical appearance of businesses and enhance the city’s commercial corridors. The Business Improvement Program offers a 50% matching grant of up to $5,000 for the funding of well-designed improvements. Improvements may include the restoration of architectural details, enhanced windows and doors, well-proportioned signage and lighting, implementation of drought resistant landscape designs and improvements related to enhancing the aesthetic appearances of business properties. City staff will be available to provide assistance to applicants through the conceptual stage at no cost to the applicants. The BIG Guidelines and Application are included with this letter. Please review and consider applying for these funds for business improvements for you. If you have any questions please do not hesitate to contact us. Sincerely, Thad Chamber CEcD Director of Economic Development Page 21 of 28  Agenda Item #7.7.1. Haslet Community and Economic Development Corporation Business Improvement Program Guidelines and Application I. INTRODUCTION The Haslet Community and Economic Development Corporation Business Improvement Program provides technical and financial assistance to property owners or business tenants seeking to renovate or restore their exterior signage, lighting, commercial building façades, landscaping elements (xeriscaping) or creating unique shopping and dining venues. The Business Improvement Program’s objectives are to improve the physical appearance of businesses and enhance the city’s commercial corridors. The Business Improvement Program offers a 50% matching grant of up to $10,000.00 for the funding of well-designed improvements. Improvements may include the restoration of architectural details, enhanced windows and doors, well-proportioned signage and lighting, implementation of drought resistant landscape designs and improvements related to enhancing the aesthetic appearances of business properties. City staff will be available to provide assistance to applicants through the conceptual stage at no cost to the applicants. II. ELIGIBILITY CRITERIA The following criteria must be met for participation in the Business Improvement Program: 1. Applicants must be commercial property owners or commercial tenants located within the city limits of Haslet, with a preference for the Highway 156 corridor and Old Town. 2. Preference will be given to independent businesses not required by contractual arrangement to maintain standardized décor, architecture, signs or similar features; 3. Tenants must have written approval from property owners to participate in program; 4. Nonconforming signage on property, if applicable, must be permanently removed as part of the improvement; 5. Property owners must be up to date on all municipal taxes and have no outstanding code violations prior to participation in the program; 6. Applicants must comply with all State and local laws and regulations pertaining to licensing, permits, building code and zoning requirements. 7. Applicant’s Property has not received a grant in the past 60 months. III. DESIGN PRINCIPLES AND GUIDELINES Improvements to be funded by the program must be compatible with the character and architecture of the individual building as well as, to the extent appropriate, with other buildings along the street on which the participating business is located. Buildings with significant architectural qualities Page 22 of 28  Agenda Item #7.7.1. are strongly encouraged to restore and maintain these features. Improvements for buildings not having such architectural features should still be carefully considered and be seen as an opportunity to substantially enhance the appearance of the buildings and their streetscapes and conform to the City’s targeted image for the area. A. Eligible Façade/Signage Improvements Storefronts should be oriented to the pedestrian and provide visual interest both day and night. Effort should be made to facilitate access into the store and to create a store identity unique to Haslet and/or the respective neighborhood. The following improvements are encouraged: 1. Restoration of details in historically contributing or significant buildings, and removal of elements which cover architectural details; 2. Window display areas which are appropriately scaled and which facilitate night viewing; 3. Window replacement and window framing visible from the street, which is appropriately scaled to the building. 4. Additional signage that is attractively integrated into the architecture of the building, including the window area, awnings or canopies, and entryways; 5. Lighting that is visually appealing and appropriately illuminates signage, storefront window displays, and recessed areas of a building façade; 6. Awnings or canopies that can be both functional and visually appealing; 7. Curbing, irrigation, approved trees, landscaping beds (not including planting material) or other landscaping features attached to the building where appropriate, not to exceed twenty percent (20%) of the project budget; 8. Cleaning, repainting or re-siding of building; 9. New storefront construction, appropriately scaled within an existing building; 10. Improvements designed to integrate outdoor and indoor shopping and dining and 11. Removal of architectural barriers to public accessibility. Other improvements can be made with written approval if they meet the objectives of the Business Improvement Program. B. Prior Improvements Alterations and improvements made prior to receiving a “Notice to Proceed with Improvements” are not eligible for reimbursement. C. Alterations The applicant must agree not to change or alter the improved façade without prior written approval from the Haslet Community and Economic Development Corporation for three (3) years from the date of the rebate check issued under the Business Improvement Program. The applicant agrees Page 23 of 28  Agenda Item #7.7.1. to return a pro-rated amount of the grant money received if the improvement is removed within three (3) years. IV. PROGRAM ASSISTANCE A. Financial Assistance Funding offered is a matching grant in which the Business Improvement Program reimburses the applicant fifty percent (50%) of total project costs, up to a $10,000.00 maximum match for façade improvements. Upon completion of the project the Haslet Community and Economic Development Corporation will review the project. Receipts for labor and materials should be submitted to the city staff for review. A reimbursement check will only be issued after the project is determined complete and all receipts have been reconciled by the Haslet Community and Economic Development Corporation. B. Technical Assistance City staff can provide guidance on façade improvements specific to individual storefronts. City staff can provide limited conceptual design assistance. The applicant will still be expected to hire his/her own licensed architect, if necessary, to carry forth this conceptual design to completion of construction. Early meetings with city staff are encouraged to help avoid misunderstanding as to the eligibility of grant proposals. C. Application and Information If you wish to participate in the Haslet Business Improvement Program, please contact Thad Chambers, EDC Director, Haslet Community and Economic Development Corporation by phone at (817) 439-5931, ext. 113 or by e-mail at tchambers@haslet.org. V. PROCEDURES All prospective applicants must follow the procedures in the order outlined below. 1. Applicants are encouraged to meet with City of Haslet Community and Economic Development Corporation representative for initial project discussions. 2. Applications are submitted to the Haslet Community and Economic Development Corporation. 3. The Executive Director will review application to determine grant eligibility. Page 24 of 28  Agenda Item #7.7.1. • Staff will meet with the applicant at least once prior to the application being submitted to the Haslet Community and Economic Development Corporation 4. Application is reviewed by the Haslet Community and Economic Development Corporation. 5. Approved application received and a notice to proceed from city staff. 6. City staff monitors and works with applicant through the construction phase. 7. Grants are issued after city staff has certified the work has been completed. The Haslet Community and Economic Development Corporation reserves the right to make adjustments regarding conditions and parameters outlined in these guidelines. VI. General Conditions 1. It is expressly understood and agreed that the applicant shall be solely responsible for all safety conditions and compliance with all safety regulations, building codes, ordinances and other applicable regulations. Neither approval of a grant application nor payment of the grant upon completion of the project shall constitute approval by any City department or staff of the project, nor shall approval of such grant application or payment of the grant upon completion constitute a waiver by the City of any safety regulation, building code, ordinance and other applicable regulation. 2. It is expressly understood and agreed that the applicant is solely responsible for overseeing the work, and will not seek to hold the Haslet Community and Economic Development Corporation, the City of Haslet, and/or their agents, employees, officers, and/or directors liable for any property damage, personal injury, or other loss related in any way to the Business Improvement Program, and by submission of an application, the applicant agrees to indemnify the Haslet Community and Economic Development Corporation, the City of Haslet, and/or their agents, employees, officers, and/or directors from any claims or damages resulting from the project, including reasonable attorneys’ fees. 3. The applicant shall be responsible for maintaining sufficient insurance coverage for property damage and personal injury liability relating to the Business Improvement Program. 4. The applicant authorizes the Haslet Community and Economic Development Corporation to promote an approved project, including but not limited to displaying a sign at the site during and after construction, and using photographs and descriptions of the project in material and press releases. VII. ADJUSTMENTS and TERMINATION The applicant understands that the Haslet Community and Economic Development Corporation and the City of Haslet reserves the right make changes in the conditions of the Business Page 25 of 28  Agenda Item #7.7.1. Improvement Program as they determine in their sole discretion as warranted at any time, including for applications already pending. If the applicant seeks to change the scope of their project after a grant has already been approved, the applicant must meet with a member of the Haslet Community and Economic Development Corporation. The applicant must have written Corporation approval on all modifications to remain eligible for grant funding. All work for approved projects must be complete within six months of the date of the “notice to proceed” letter unless an extension is granted by the Haslet Community and Economic Development Corporation. The Haslet Community and Economic Development Corporation has the right to terminate any agreement under the Business Improvement Program if a participant is found to be in violation of any conditions set forth in these guidelines or if the project has been started prior to an executed agreement with the Corporation. Page 26 of 28  Agenda Item #7.7.1. Haslet Community and Economic Development Corporation Business Improvement Program Application Business Name: _______________________________________________________________ Business Address: _______________________________________________________________ _______________________________________________________________ Contact Person: _______________________________________________________________ Phone: _______________________________________________________________ Email: _______________________________________________________________ Business Description: _______________________________________________________________ _______________________________________________________________ Certificate of Occupancy/Business Registration Number and Date Issued: _______________________________________________________________ Texas Sales and Use Tax I.D. Number: _________________________________________________ Relationship between the applicant and the storefront: □ Owner □ Tenant Property Owner: _______________________________________________________________ Owner’s Phone: _______________________________________________________________ Describe the scope of work for the proposed Business Improvement project: ______________________________________________________________________________ ______________________________________________________________________________ Page 27 of 28  Agenda Item #7.7.1. ______________________________________________________________________________ ______________________________________________________________________________ Grant Amount Requested: ____________________________________________________ Estimated Cost of the Project: ____________________________________________________ Worked to be performed by: ____________________________________________________ Project Start Date: ____________________________________________________ Please include the following information with your application: 1. Letter of permission from the property owner to participate in the Business Improvement Program • Letters should include the expiration date of the current lease 2. Photographs of the existing building 3. Drawing or renderings of the proposed improvements 4. Written description of the proposed improvements • Includes building materials and color schemes to be used 5. A copy of bids from at least two (2) different contractors By affixing your signature the applicant acknowledges they have read and agreed to Haslet Community and Economic Development Business Improvement Program Guidelines and General Conditions. The applicant understands that all grants are awarded on rebate basis after all work has been certified completed by the Haslet Community and Economic Development Corporation. It is expressly understood that work commenced or completed prior to the final approval of the grant is ineligible for funding. The applicant is solely responsible for overseeing the work and will not seek to hold the Haslet Community and Economic Development Corporation or the City of Haslet liable for any property damage, personal injury, or other loss related the Business Improvement Program. The applicant agrees to indemnify the Haslet Community and Economic Development Corporation, the City of Haslet and/or their agents, employees, officers and/or directors from any claims or damages resulting from the project, including reasonable attorneys’ fees. Print Name: _______________________________________________________________ Signature: _________________________________ Date: _________________ Page 28 of 28