Board of Commissioners Meetings

City of Henderson, Kentucky NOTICE OF SPECIAL CALLED MEETING FOR FRIDAY, OCTOBER 11, 2024 BEGINNING AT 11:00 A .M. October 10, 2024 Commissioner Nicholas Whitt Commissioner Austin P. Vowels Commissioner Rodney Thomas Commissioner Robert N. Pruitt Dear Board Members: Please take notice that as Mayor of the City of Henderson, Kentucky, I hereby call a special called meeting of the Board of Commissioners to be held on Friday, October 11, 2024, at 11:00 a.m. with the primary location for this meeting designated as the third-floor assembly room, 222 First Street, Henderson, Kentucky. One or more members of the Board of Commissioners may participate via video teleconference and the meeting will be broadcast to the public. The meeting will be live streamed on the city's website: https://www.hendersonky.gov/CivicMedia; Facebook and Twitter. This meeting will be conducted as a video teleconference meeting as allowed under KRS 61.826. Any interruption in the video or audio broadcast at any location shall result in the suspension of the meeting until the broadcast is restored. The purpose of this meeting is for the following: AGENDA 1. Roll Call 2. Resolutions: Resolution Authorizing Submittal and Acceptance of a County Priority Projects Program Grant Through Kentucky Transportation Cabinet, Department of Rural & Municipal Aid 3. Executive Session: Executive Session pursuant to KRS 61.810(1)(b) for the discussion that may lead to the future acquisition of real properties located in the vicinity of Washington and Atkinson Streets and real property located on Barret Boulevard. 4. Possible action: 5. Adjournment: Please mute or turn off all cell phones for the duration of this meeting.  Respectfully, Bradley S. Staton, Mayor A copy of the foregoing notice received and service thereof waived this 11 th day of October, 2024. Commissioner Nicholas Whitt Commissioner Austin P. Vowels Commissioner Rodney Thomas Commissioner Robert N. Pruitt Plea.-.e mute or turn off all cell vhones for the duration of this meetinf!.  City Commission Memorandum 24-308 October 10, 2024 TO: Mayor Brad S. Staton and the Board of Commissioners FROM: William L. Newman, Jr., City Manager tJ4.,K.I SUBJECT: Resolution Authorizing Submittal of a County Priority Projects Program Grant Through Kentucky Transportation Cabinet, Department of Rural & Municipal Aid The accompanying resolution authorizes the submittal and acceptance of a County Priority Projects Program grant through the Kentucky Department of Transportation Cabinet, Department of Rural & Municipal Aid, in the amount of $649,000.00 During the 2024 Kentucky Legislative Session, the General Assembly added money for resurfacing and repair of county and city roads in the County Priority Projects Program through the Kentucky Transportation Cabinet, Department of Rural & Municipal Aid. These funds will be utilized for the resurfacing and repaving of a 0.268 mile section of Barret Boulevard, between US Hwy 60 East to US Hwy 41 North; a 0.799 section of Garden Mile Road, between KY Hwy 351 to KY Hwy 0812; and a 0.217 section of Sunset Lane, between Stratman Road and Mark Drive. There are no matching funds required. The deadline to submit the application is October 15, 2024. Your approval of the attached resolution is requested. c: Doug Boom Chelsea Mills 10/10/24, 9:43 AM - The Kentucky Association of Counties vocac Deadline approaching for County Priority Projects Program Septem ber 05, 2024 By Brenna Angel, Associate Director of Communications Counties have until Oct. 15 to submit road funding requests to be considered by state lawmakers During the 2024 legislative session, the General Assembly passed the County Priority Projects Program (CPPP), which gives lawmakers more oversight of which road projects are funded. Local governments must submit their road projects for consideration by Oct. 15. Here are the basics of CPPP: • Lawmakers appropriated $20 million each year of the biennial budget. The first round of projects for FY25 were approved through House Joint Resolution 92 (https://apps.legislature.ky.gov/record/24rs/budget/HJ92/bill.pdf) . • The Kentucky Transportation Cabinet (KYTC) Department of Rural and Municipal Aid is processing funding applications for CPPP July 1 - Oct. 15, 2024 . Use form TC 20-41 (https://transportation.ky.gov/Organizational-Resources/Forms/TCO/o2020-41.pdf) to apply. • Ema il applications to RuralandMunicipalAid@ky.gov, and/or bobbijo .lewis@ky.gov. • KYTC will compile the applications and road ratings and provide a list to lawmakers by Nov. 1, 2024. • Projects selected in the 2025 legislative session will have funding available in FY26. 1/? 10/10/24, 9:43 AM - The Kentucky Association of Counties COUNTY PRIORITY PROJECTS PROGRAM ("CPPP") - FUNDED BY THE LEGISLATURE $20 million available in 2025 for proiects chosen by the General Assembly. YOU DO NOT IANT TO 11 THI S Application cycle began July 1, 2024, and ends on October 15, 2024 DE DU N !!! Apply with Form TC 20-41 on Rural and Municipal Aid Website. Enwll Application5 to RurafandMunklpalAjdfilky,gov. and/ot bobbllo !ew!t@&mol,com TEAM Projects will be evaluated and sent to the Legislature. They will determine which proJects to fund during the 2025 session. KENTUCK'l TRA N SPOR TATION CABINET •--~• _, __ ,__. _ _ __.,, _ _ - - - - ---L ' - - ~- - - - -- -L , --•--•.1.... ---•--J.- - - - - • - - I  RESOLUTION NO. _ __ RESOLUTION AUTHORIZING SUBMITTAL OF A GRANT FOR THE COUNTY PRIORITY PROJECTS PROGRAM THROUGH THE KENTUCKY TRANSPORTATION CABINET, DEPARTMENT OF RURAL & MUNICIPAL AID; AND ACCEPTANCE OF GRANT FUNDS IF AWARDED; AND AUTHORIZING CITY TO EXECUTE ALL NECESSARY DOCUMENTS WHEREAS, during the 2024 Kentucky Legislative Session, the General Assembly added money for resurfacing and repair of county and city roads in the County Priority Project Program through the Kentucky Transportation Cabinet, Department of Rural and Municipal Aid, which does not require any matching funds; and WHEREAS, the City of Henderson desires to file a grant application for resurfacing and repaving a 0.268 mile section of Barret Boulevard, 0.799 mile section of Garden Mile Road and 0.217 mile section of Sunset Lane; and WHEREAS, the City Manager recommends authorizing City to submit a County Priority Project Grant Application to the Kentucky Transportation Cabinet, Department of Rural & Municipal Aid, in the amount of $649,000.00; acceptance of grant funds if awarded; and authorizing the City to execute all necessary documents. NOW, THEREFORE, BE IT RESOLVED by the City of Henderson, Kentucky, that the recommendation of the City Manager is approved, authorizing the City of Henderson to submit a County Priority Project Grant Application in the amount of $649,000.00 from the Kentucky Transportation Cabinet, Department of Rural and Municipal Aid; acceptance of grant funds if awarded; and authorizing the City to execute all necessary documents. On motion of Commissioner _ _ __, seconded by Commissioner _ _ __, that the foregoing Resolution be adopted, the vote was called. On roll call the vote stood: Commissioner Whitt: Commissioner Pruitt: Commissioner Vowels: Mayor Austin: Commissioner Thomas: WHEREUPON, Mayor Staton declared the Resolution adopted, affixed his signature and the date thereto and ordered that the same be recorded. Bradley S. Staton, Mayor Date: ----------- DCQf'IT T TTTn1'.T Nn  RESOLUTION NO. CONT.) ATTEST: Maree Collins, CKMC City Clerk APPROVED AS TO FORM AND LEGALITY THIS _ _ _ DAY OF OCTOBER 2024. By: Dawn S. Kelsey, City Attorney 2  TEAM...- TC 20-41 KENTUCKY. KENTUCKY TRANSPORTATION CABINET Rev. 05/2024 TRANSPORTATION Department of Rural & Municipal Aid CA B INET Page 1 of 2 COUNTY PRIORITY PROJECTS PROGRAM $ECTION 1: REQUESTOR INFORMATION NAME ONTACT PERSON City of Henderson lo Doug Boom MAILING ADDRESS PHONE :FAX P.O. Box 716, Henderson, KY 42419-0716 270-831-1200 l270-831-1206 EMAIL ADDRESS DATE SUBMITTED drboom@hendersonky.gov SECTION 2: NATURE OF REQUEST Tl£ee of Reguest Those Affected (Mark all that apply.} ~ Resurfacing D Economic Development D Emergency Number of constituents 27,697 D Patching D Hazardous Conditions Oother: Number of local businesses 1,405 SECTION 3: JUSTIFICATION Explain in detail the nature of the funding request, highlighting the impact this project will have on each type of request specified above (i.e., safety, repairs, etc.). 1. Barret Boulevard : A Collector road consist of both Asphalt/Concrerte Pavement. The concrete pavement has failed. The City has repaired a 0.062 mile section in May 2024 with limited funds. Road serves both commerical, and high residental/apartments. Two concrete segments totaling 0.268 miles. 2. Garden Mile Road: The orginal 0.939 mile section was constructed by KYTC in March of 1990. Road was transferred to the City. The road is failing due to heavy traffic serving the local High School, retail development, and residential living. Length of repair is 0.799 miles long. The City has plans to began repairs on a 0.14 mile section starting at intersection with from KY 812, in October 2024. 3. Sunset Lane: Designated Truck Route supporting four industrial business as well as residential living. Pavement thickness is in need of a overlay with a modified pavement to support the truck traffic. This is a partnership with the County. County section is 0.16 miles and the City section is 0.057 mile totaling 0.217 miles. The County has repair a 0.11 mile section starting at intersection of Sunset Lane and Stratman Road to just past Walnut Lane in October 2023. SECTION 4: DETAILS OF REQUEST Pictures ~Yes ONo I District Evaluation OYes ~No I Calculations: Project estimate $649,000.00 Less: Public Sector Contribution Private Sector Contribution Total Remaining Need/ Contribution Requested $649,000.00 SECTION 5: REQUESTOR SIGNATURE PRINTED NAME SIGNATURE DATE SIGNED Bradley S. Staton  TEAM,A TC 20-41 KENTUCKY TRANSPORTATION CABINET KENTUCKY. Rev.05/2024 TRANSPORTATION Department of Rural & Municipal Aid CABINET Page2of2 COUNTY PRIORITY PROJECTS PROGRAM ROAD NAME ROAD NO. LENGTH OF PROJECT (miles) ESTIMATED COST Barret Boulevard CS-1024 0.268 Miles $390,000.00 LOCATION OF PROJECT (where project begins & ends) Between US 60 East to US 41 North. two segments between mm 0.525 to mm 0.648 & mm 0.710to mm 0.855. Priority No.1 Type of Request D Resurfacing D Economic Development D Emergency [8] Patching 0 Hazardous Conditions D Other DATE OF LAST WORK COMPLETED ON ROAD May 2024 ROAD NAME ROAD NO. LENGTH OF PROJECT (miles) ESTIMATED COST Garden Mile Road CS-1132 .799 miles $177,000.00 LOCATION OF PROJECT (where project begins & ends) Between KY 351 to KY 812, stops at garvel driveway to Archery Center 0.14 miles from intesection with KY 812. Priority No.2 Type of Request [8] Resurfacing 0 Economic Development 0 Emergency 0 Patching 0 Hazardous Conditions D Other DATE OF LAST WORK COMPLETED ON ROAD March 1990 ROAD NAME ROAD NO. LENGTH OF PROJECT (miles) ESTIMATED COST ~unset Lane ee Below .217 miles $82,000.00 LOCATION OF PROJECT (where project begins & ends) $unset Lane (CR-1003 & CS-1339). Between Stratman Road (CR-1052) and Mark Drive (CS-1436) Priority No. 3 Type of Request [8] Resurfacing 0 Economic Development D Emergency 0 Patching 0 Hazardous Conditions 0 Other October 2023 DATE OF LAST WORK COMPLETED ON ROAD ROAD NAME ROAD NO. LENGTH OF PROJECT (miles) ESTIMATED COST LOCATION OF PROJECT (where project begins & ends) Priority No.4 Type of Request 0 Resurfacing 0 Economic Development D Emergency 0 Patching D Hazardous Conditions D Other DATE OF LAST WORK COMPLETED ON ROAD (Attach additional pages if necessary.)