Board of Commissioners Meetings

205 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Special Called Meeting on October 15, 2024 A special called meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, October 15, 2024, at 3:00 p.m., prevailing time, in the third floor Assembly Room of the Municipal Center, 222 First Street, Henderson, Kentucky, designated as the primary location for this video teleconference meeting allowed under KRS 61.826. MAYOR STATON led the recitation of the Pledge of Allegiance to our American Flag. There were present Mayor Bradley S. Staton presiding: PRESENT: Commissioner Nicholas E. Whitt Commissioner Austin P. Vowels Commissioner Rodney Thomas ABSENT: Commissioner Robert N. Pruitt, Sr. ALSO PRESENT: Mr. William L. “Buzzy” Newman, Jr., City Manager Mrs. Dawn Kelsey, City Attorney Ms. Maree Collins, City Clerk Mr. Dylan Ward, Assistant City Manager Ms. Holli Blandford, Public Relations Director Ms. Chelsea Mills, Finance Director Mr. Trace Stevens, Parks & Recreation Director Ms. Jenna Basham, Project Manager Mr. Brian Williams, Public Works Director Mr. Sam Lingerfelt, Safety & Training Coordinator Ms. Megan McElfresh, Human Resources Director Ms. Karla Beckgerd, Human Resources Specialist Mr. Steve Davis, Codes Administrator Mr. David Steele, Sanitation Superintendent Mr. Chad Moore, Assistant Fire Chief Mr. Billy Bolin, Police Chief Mr. Robert “Bob” Shoultz, Deputy Police Chief Ms. Beth Bates, Police Records Technician Ms. Jordan Webb, Emergency Communications Director Ms. Donna Madden, Executive Assistant Ms. Jessa Brandon, Deputy City Clerk (Incoming City Clerk) Mr. Ian Wolfe, Equipment Operator Mr. Jordan Green, Sanitation Worker Mr. Gerry Smoot, Custodial Worker Mr. Travis Owens, Assistant IT Director Mr. Bart Boles, HWU General Manager Mr. Jonathan Shah, HWU IT System Administrator Mr. Joe Mattingly, HWU Project Manager Ms. Jasmine Townsend, Law Enforcement Intern Mr. Dwight Williams, Commissioner Candidate Ms. Kelsey Hargis, Commissioner Candidate Mr. Vince Tweddell, Publisher/Editor, The Hendersonian Mr. James Elliot, Police Officer ________________________ 206 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Special Called Meeting on October 15, 2024 PRESENTATION: “New Employee Recognition” BRIAN WILLIAMS, PUBLIC WORKS DIRECTOR, introduced IAN WOLFE, Equipment Operator; JORDAN GREEN, Sanitation Worker; and GERRY SMOOT, Custodial Worker. BART BOLES, HWU General Manager, introduced JONATHAN SHAH, HWU IT System Administrator; and JOE MATTINGLY, HWU Project Manager. BILLY BOLIN, POLICE CHIEF, & BETH BATES, POLICE RECORDS TECHNICIAN, introduced JASMINE TOWNSEND, Law Enforcement Intern. The BOARD OF COMMISSIONERS welcomed our new team members for employment with the City of Henderson. ________________________ APPROVAL OF CONSENT AGENDA: MAYOR STATON asked the City Clerk to read the Consent Agenda. Minutes: October 1, 2024, Special Called Meeting October 3, 2024, Special Called Meeting October 3, 2024, Special Called Work Session October 7, 2024, Special Called Meeting Resolutions and Municipal Orders: Res. 56-24: RESOLUTION APPROVING HUMAN RESOURCES REPORT DATED OCTOBER 15, 2024 MOTION by Commissioner Thomas, seconded by Commissioner Vowels, to approve the items on the Consent Agenda as presented. The vote was called. On roll call, the vote stood: Commissioner Whitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Absent: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the consent agenda items approved. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: October 15, 2024 Maree Collins, CKMC, City Clerk ________________________  207 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Special Called Meeting on October 15, 2024 ORDINANCE NO. 46-24: FIRST READ ORDINANCE AMENDING APPENDIX A-ZONING RELATING TO SHORT-TERM RENTAL PROPERTY ORDINANCE AMENDING ARTICLE II-DEFINITIONS, SEC. 2.01-DEFINITIONS; ADDING SEC. 4.40 – SHORT-TERM RENTAL PROPERTY TO ARTICLE IV-GENERAL PROVISIONS; AND AMENDING ARTICLE XI-R-1, SINGLE-FAMILY RESIDENTIAL DISTRICT, SEC. 11.03-CONDITIONAL USES; ARTICLE XVI-R-MH, MANUFACTURED HOME DISTRICT, SEC. 16.03-CONDITIONAL USES; ARTICLE XVII—R-O, RESIDENTIAL OFFICE DISTRICT, SEC. 17.03-CONDITIONAL USES; ARTICLE XVIII- NB, NEIGHBORHOOD BUSINESS DISTRICT, SEC. 18.02-PERMITTED USES; ARTICLE XXII-R-5, URBAN SINGLE-FAMILY RESIDENTIAL DISTRICT, SEC. 22.03- CONDITIONAL USES; ARTICLE XXX-RIVERFRONT ZONES, SEC. 30.03 (A)- PERMITTED USES; SEC. 30.05 (C)-CONDITIONAL USES; ARTICLE XXXI-AUDUBON RESIDENTIAL DISTRICT, SEC. 31.03-PERMITTED USES, PARAGRAPH (2.)- CONDITIONAL USES; ARTICLE XXXII-AUDUBON COMMERCIAL DISTRICT, SEC. 32.03-PERMITTED USES, PARAGRAPH (2.)-CONDITIONAL USES; ARTICLE XXXIII- GATEWAY ZONE DISTRICT, SEC. 33.06-PERMITTED USES, PARAGRAPH (3.)- CONDITIONAL USES; ARTICLE XXXIV-HENDERSON INNOVATIVE PLANNING DISTRICT, SEC. 34.02-PERMITTED USES, PARAGRAPH (2.)-CONDITIONAL USES; AND ARTICLE XXXV-R-SMH, RESIDENTIAL SUBDIVIDED MANUFACTURED HOME DISTRICT, SEC. 35.03-CONDITIONAL USES; OF APPENDIX A – ZONING OF THE CODE OF ORDINANCES OF THE CITY OF HENDERSON RELATING TO SHORT- TERM RENTAL PROPERTY MOTION by Commissioner Thomas, seconded by Commissioner Whitt, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Whitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Absent: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted on first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________ ORDINANCE NO. 47-24: FIRST READ ORDINANCE AMENDING CHAPTER 21 – TAXATION, RELATING TO TRANSIENT ROOM TAX AN ORDINANCE AMENDING CHAPTER 21 – TAXATION, ARTICLE VII – TRANSIENT ROOM TAX, OF THE CODE OF ORDINANCES OF THE CITY OF HENDERSON, KENTUCKY, BY CREATING SEC. 21-115 – EXCEPTIONS MOTION by Commissioner Vowels, seconded by Commissioner Whitt, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Whitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Absent: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted on first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ____________________ 208 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Special Called Meeting on October 15, 2024 ORDINANCE NO. 48-24: FIRST READ ORDINANCE AMENDING JOB CLASSIFICATIONS AND PAY PLAN AN ORDINANCE APPROVING AMENDMENT TO JOB CLASSIFICATIONS AND PAY PLAN TO AMEND AND CLARIFY THAT THE POLICE HAZARDOUS DUTY LATERAL HIRE EXPERIENCE RECOGNITION PAY POLICY IS NOT APPLICABLE TO FORMER HENDERSON POLICE DEPARTMENT OFFICERS WHO HAVE BEEN SEPARATED FROM THE DEPARTMENT LESS THAN TWENTY-FOUR (24) MONTHS MOTION by Commissioner Thomas, seconded by Commissioner Vowels, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Whitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Absent: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted on first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________ RESOLUTION NO. 57-24: RESOLUTION APPROVING AND ADOPTING THE TITLE VI PLAN, LIMITED ENGLISH PROFICIENCY PLAN, AND PUBLIC PARTICIPATION PLAN; AND SUPERSEDING ANY AND ALL PREVIOUSLY ADOPTED TITLE VI PLANS MOTION by Commissioner Whitt, seconded by Commissioner Vowels, to approve and adopt the Title VI Plan, Limited English Proficiency Plan, and Public Participation Plan. The vote was called. On roll call, the vote stood: Commissioner Whitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Absent: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: October 15, 2024 Maree Collins, CKMC, City Clerk ________________________ MUNICIPAL ORDER NO. 88-24: MUNICIPAL ORDER AWARDING BID FOR PURCHASE ONE (1) NEW 2024 GMC SIERRA 1500 4WD CREW CAB PICKUP TRUCK FOR THE FIRE DEPARTMENT TO HENDERSON CHEVROLET GMC OF HENDERSON, KENTUCKY, IN THE AMOUNT OF $49,600.00 MOTION by Commissioner Thomas, seconded by Commissioner Whitt, to authorize the purchase. The vote was called. On roll call, the vote stood: Commissioner Whitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Absent: Mayor Staton ----- Aye:  209 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Special Called Meeting on October 15, 2024 WHEREUPON, Mayor Staton declared the municipal order approved, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: October 15, 2024 Maree Collins, CKMC, City Clerk ________________________ CITY MANAGER’S REPORT: “Rezoning #1169 – 601 W. Main Street (PID #1-3-4-5)” WILLIAM L. “BUZZY” NEWMAN, JR., City Manager, reported that Planning Commission has acted upon the request for rezoning for the property located at 601 W. Main Street (PID #1-3-4-5), containing approximately .23 acres, rezoned from Henderson Innovative Planning District (HIP) to City Light Industrial (M-1). The Zoning Map Amendments shall become final on Wednesday, October 23, 2024 unless an aggrieved party or the Board of Commissioners files written notice with the Planning Commission within the allotted twenty- one-day time period to have the Board of Commissioners make the final decision. The deadline for filing written notice is October 22, 2024. ________________________ CITY MANAGER’S REPORT: “Wathen Lane Road Widening” WILLIAM L. “BUZZY” NEWMAN, JR., City Manager, reported that the previous contract with Yager Materials will need to be replaced by a new contract with Hinkle Contracting, as Yager Materials has been acquired by Hinkle Contracting. Hinkle has agreed to continue with the current terms of the contract previously established with Yager Materials. He requested for the Board of Commissioners to approve the City Manager to draft a contract with Hinkle Contracting to be returned for formal ratification at the next meeting. MOTION by Commissioner Vowels, seconded by Commissioner Thomas, to approve the City Manager to begin drafting the contract with Hinkle Contracting on behalf of the City to be returned for formal ratification at a future meeting. The vote was called. On roll call, the vote stood: Commissioner Whitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Absent: Mayor Staton ----- Aye: ________________________ MEETING ADJOURN: MOTION by Commissioner Whitt, seconded by Commissioner Thomas, to adjourn the meeting. The vote was called. On roll call, the vote stood: Commissioner Whitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Absent: Mayor Staton ----- Aye: WITHOUT OBJECTION, Mayor Staton declared the Meeting adjourned at approximately 3:19 p.m. ___________________________ ATTEST: Bradley S. Staton, Mayor October 22, 2024 ______________________ Maree Collins, CKMC City Clerk