Civil Service Board
Regular MeetingHenderson, NV · November 15, 2023
Minutes
CITY OF HENDERSON
CIVIL SERVICE BOARD
REGULAR MEETING MINUTES
Wednesday, November 15, 2023
I. CALL TO ORDER
Chair Steve Harman called the Civil Service Board meeting to order at 5:45 p.m.
in the Council Chambers Conference Room, 240 South Water Street,
Henderson, Nevada 89015.
II. CONFIRMATION OF POSTING AND ROLL CALL
Tamia Hawthorne, Human Resources Analyst, confirmed the Civil Service
Board meeting had been noticed in compliance with the Nevada Open Meeting
Law.
Present: Chair Steve Harman
Eric James Gilliland
Bob Sweetin
Kimberly A. Virtuoso
Brenda Williams
Absent: None
Staff: Kristina Gilmore, Assistant City Attorney III
Tamia Hawthorne, Human Resources Analyst
Kris Neiman, Manager of Organization Effectiveness
London Porter, Human Resources Manager
Janet Sandifer, Deputy City Clerk
Brooke Stream, Director of Human Resources
Amy Wong, Human Resources Manager
III. PUBLIC COMMENT
There were no public comments presented.
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IV. ACCEPTANCE OF AGENDA (For Possible Action)
(Motion)
Member Eric James Gilliland introduced a motion to accept the agenda, as
presented.
The roll call vote favoring passage was: Those voting aye: Chair Steve Harman,
Eric James Gilliland, Bob Sweetin, Kimberly A. Virtuoso, and Brenda Williams.
Those voting nay: None. Those absent: None. Those abstaining: None. Chair
Steve Harman declared the motion carried.
V. NEW BUSINESS
1 HUMAN RESOURCES DIRECTOR UPDATE
HUMAN RESOURCES
City of Henderson Human Resources Director, Brooke Stream, will provide a
brief update on the general status of the civil service employees.
Brooke Stream, Human Resources Director, introduced the staff members that
were present at the meeting to the Board. She also presented a summary of this
agenda item; gave a PowerPoint presentation, titled Henderson – The
Workforce Challenges Ahead – Positioning the City for the Future; and
answered various inquiries from the Board members as she highlighted the
information contained on the following slides:
Turnover Data, Total Turnover, and Turnover
Resignation Turnover, Retirement Turnover, and Retirement Projections
Retirement by Status
Recruitment Statistics
Average Time to Fill Vacancies, Applicant Pool, and Applicants per
Recruitment
Workload Impacts
Process Improvements
Reallocation of Resources
Going Forward
Civil Service Rules Updates
Regarding the Civil Service Rules Updates, Kristina Gilmore, Assistant City
Attorney III, stated at a future meeting in 2024, this Board may accept the
proposed revisions, and she explained the City Council two-meeting process
that is required to amend the Henderson Municipal Code, effectively.
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2 PROPOSED REVISIONS TO CIVIL SERVICE RULES
HUMAN RESOURCES
Staff will present proposed amendments to the Civil Service Rules (HMC Title 6.0)
to the Civil Service Board for discussion.
Brooke Stream, Human Resources Director; and Kristina Gilmore, Assistant City
Attorney III; presented a summary of this item and explained the redlined proposed
revisions to the Civil Service Rules.
Upon review of the proposed amendments to the Civil Service Rules (HMC Title
6.0), the Civil Service Board members recommended the following revisions:
HMC Title 6.0 Civil Service Rules Proposed Revision by the Civil
Chapter: Service Board members:
6.02.010 C. Add clarifying language to state the
Board shall meet annually “or
additionally, as needed, and by majority
vote…
Also, add clarifying language regarding
The Director of Human Resources
would call the meeting together.
6.04.010 E. The following quoted section should be
added to the previous sentence:
…(with no separation of employment)
and is qualified to fill the position “and
was hired through a competitive process
into their part time classification.”
6.04.030 C. “process” in Assessment Process
should be capitalized
6.04.030 D. “that” strikethrough should be
highlighted in red
6.04.040 H. vii. Add an example related to the person
not holding the required certification(s)
or license(s).
Also add “factual” before the word
information
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6.04.040 H. “included but not limited to:” language
should be revised to either an
exhaustive list or it should state
extenuating circumstances at the
approval of the Director of Human
Resources.
6.04.050 D. Add language to the first sentence of
this section to reflect the employee may
be hired to a position previously held or
to a similar position within the same
classification or a lower level within the
same job band.
6.04.070 Consider adding parameters around this
section
6.04.070 B. contains a “he/she” reference instead of
they or their
6.05.020 A. Consider replacing two “full work” weeks
to either eight (8) workdays or two
weeks prior
6.07.020 A. Replace “supervisors”, with the
Department Head, or their designee,
language.
6.07.030 B. Consider adding a statement that states
Performance Improvements Plans are
not in and of itself a type of Disciplinary
Action
6.08.010 iv Capitalize Electronic Communication
throughout, add, and define the meaning
in the Glossary
6.08.040 A. In the beginning of the second sentence,
add, The parties “to the appeal” cannot
be forced to be dismissed…
6.09 Glossary term 16 Performance Improvement Plan – clarify
the definition related to disciplinary
action corresponds to the revisions
made in 6.07.030 B.
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3 CHANGES TO CIVIL SERVICE RULES
HUMAN RESOURCES DEPARTMENT
Civil Service Board will take possible action to accept the proposed
amendments to the Civil Service Rules.
Brooke Stream, Human Resources Director, presented a summary of this item
and explained the redlined proposed revisions to the Civil Service Rules.
(Motion)
Member Eric James Gilliland introduced a motion to accept the proposed
amendments to the Civil Service Rules to the following chapters, as identified in
Item 2:
6.02.010 C.
6.04.010 E.
6.04.030 C.
6.04.030 D.
6.04.040 H. vii.
6.04.040 H.
6.04.050 D.
6.04.070
6.04.070 B.
6.05.020 A.
6.07.020 A.
6.07.030 B.
6.08.010 iv
6.08.040 A.
6.09 Glossary term 16
The roll call vote favoring passage was: Those voting aye: Chair Steve Harman,
Eric James Gilliland, Bob Sweetin, Kimberly A. Virtuoso, and Brenda Williams.
Those voting nay: None. Those absent: None. Those abstaining: None. Chair
Steve Harman declared the motion carried.
4 ELECTION OF CHAIRMAN
HUMAN RESOURCES
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Elect new Chairman to the Civil Service Board.
Chair Steve Harman opened the floor to nominations for the Office of Chair of
the Civil Service Board.
Member Eric James Gilliland nominated Member and current Chair Steve
Harman, which was accepted.
There being no additional nominations, Chair Steve Harman declared the Chair
nominations closed.
(Motion)
Member Eric James Gilliland introduced a motion to elect Chair Steve Harman
for the Office of Chair of the Civil Service Board.
The roll call vote favoring passage was: Those voting aye: Eric James Gilliland,
Bob Sweetin, Kimberly A. Virtuoso, and Brenda Williams. Those voting nay:
None. Those absent: None. Those abstaining: Chair Steve Harman. Chair
Steve Harman declared the motion carried.
5 ELECTION OF VICE CHAIRMAN
HUMAN RESOURCES
Elect new Vice Chairman to the Civil Service Board.
Chair Steve Harman opened the floor to nominations for the Office of Vice Chair
of the Civil Service Board.
Member Eric James Gilliland nominated Member Kimberly A. Virtuoso, which
was accepted.
There being no additional nominations, Chair Steve Harman declared the Vice
Chair nominations closed.
(Motion)
Member Eric James Gilliland introduced a motion to elect Member Kimberly A.
Virtuoso for the Office of Vice Chair of the Civil Service Board.
The roll call vote favoring passage was: Those voting aye: Chair Steve Harman,
Eric James Gilliland, Bob Sweetin, and Brenda Williams. Those voting nay:
None. Those absent: None. Those abstaining: Kimberly A. Virtuoso. Chair
Steve Harman declared the motion carried.
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VI. CHAIRMAN\MEMBER COMMENTS
Kristina Gilmore, Assistant City Attorney III, thanked the Board members for the
feedback they provided during the discussion regarding the proposed
amendments to the Civil Service Rules.
Brooke Stream, Human Resources Director, stated big challenges are coming
ahead but by creating flexibility with the Civil Service Rules, they are able to be
more adaptive.
Chair Steve Harman commended staff for the backup materials that were
provided and said appreciates the data-driven approach the City is taking
regarding the proposed amendments to the Civil Service Rules. Chair Herman
encouraged staff to take a bold stance to improve the Civil Service Rules
without compromising the quality of the work they are conducting or the quality
of the candidates on the eligibility lists. Lastly, he recommended comparing
Henderson’s process to other agencies that have been able to effectively
reposition themselves in the labor market when they recruit to the development
of various policies.
VII. SET NEXT MEETING
The next meeting was not set; however, Brooke Stream, Human Resources
Director, stated a Civil Service Board Meeting will be held in February of 2024.
VIII. PUBLIC COMMENT
There were no public comments presented.
IX. ADJOURNMENT
There being no further business to discuss, Chair Steve Harman adjourned the
meeting at 7:57 p.m.
Respectfully Submitted,
/s/ Janet Sandifer
Janet Sandifer,
Deputy City Clerk
Agenda
CITY OF HENDERSON
CIVIL SERVICE BOARD
AGENDA
Wednesday, November 15, 2023 Council Chambers Conference Room
5:45 PM 240 S Water Street
Meeting Inquiries: (702) 267-1940 Henderson, Nevada 89015
For those requiring special assistance or accommodation to attend or participate in this
meeting, arrangements for a sign language interpreter or services necessary for effective
communication for qualified persons with disabilities should be made as soon as possible,
but no later than 72 hours before the scheduled event. Please contact Tamia Hawthorne at
(702) 267-1931 or TTY: 7-1-1 at least 72 hours in advance to request a sign language
interpreter. You may also submit your request by using Contact Henderson.
The Chairman reserves the right to hear agenda items out of order, combine two or more
agenda items for consideration, remove an item from the agenda, or delay discussion
relating to an item on the agenda at any time.
Public comment will be taken at the designated Public Comment periods. Individuals will be
limited to three (3) minutes and spokespersons for a group will be limited to ten (10) minutes
at the discretion of the Chairman.
The Chairman reserves the right to curtail abusive, offensive, inflammatory or repetitive
comments that disrupt, disturb or otherwise impede the orderly conduct of the meeting. See
NRS 241.030(4)(a). Examples of disruptive conduct include, without limitation, yelling,
stamping of feet, whistles, applause, heckling, name calling, use of profanity, personal
attacks, physical intimidation, threatening use of physical force, assault, battery, or any other
acts intended to impede the meeting or infringe on the rights of the board and/or committee
members, City staff, or meeting participants.
Backup materials for agenda items can be found in the Office of the City Clerk or on the
City's website at: http://www.cityofhenderson.com. To request backup materials, please
contact Tamia Hawthorne at (702) 267-1931.
I. CALL TO ORDER
II. CONFIRMATION OF POSTING AND ROLL CALL
III. PUBLIC COMMENT
Public Comment during this portion of the agenda must be limited to matters on
the agenda. Individuals will be limited to three (3) minutes and spokespersons
for a group will be limited to ten (10) minutes at the discretion of the Chairman.
The Chairman reserves the right to curtail abusive, offensive, inflammatory or
repetitive comments that disrupt, disturb or otherwise impede the orderly
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Wednesday, November 15, 2023 - Agenda
conduct of the meeting. In addition, any person willfully disrupting the meeting
may be removed from the room by the presiding officer. See NRS
241.030(4)(a). Examples of disruptive conduct include, without limitation,
yelling, stamping of feet, whistles, applause, heckling, name calling, use of
profanity, personal attacks, physical intimidation, threatening use of physical
force, assault, battery, or any other acts intended to impede the meeting or
infringe on the rights of the board and/or committee members, City staff, or
meeting participants.
IV. ACCEPTANCE OF AGENDA (For Possible Action)
V. NEW BUSINESS
1 HUMAN RESOURCES DIRECTOR UPDATE
HUMAN RESOURCES
For Information and Discussion Only.
City of Henderson Human Resources Director, Brooke Stream, will provide a
brief update on the general status of the civil service employees.
2 PROPOSED REVISIONS TO CIVIL SERVICE RULES
HUMAN RESOURCES
For Information and Discussion Only.
Staff will present proposed amendments to the Civil Service Rules (HMC Title
6.0) to the Civil Service Board for discussion.
3 CHANGES TO CIVIL SERVICE RULES
HUMAN RESOURCES DEPARTMENT
For Possible Action.
RECOMMENDATION: Accept
Civil Service Board will take possible action to accept the proposed
amendments to the Civil Service Rules.
4 ELECTION OF CHAIRMAN
HUMAN RESOURCES
For Possible Action.
RECOMMENDATION: Elect
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Wednesday, November 15, 2023 - Agenda
Elect new Chairman to the Civil Service Board.
5 ELECTION OF VICE CHAIRMAN
HUMAN RESOURCES
For Possible Action.
RECOMMENDATION: Elect
Elect new Vice Chairman to the Civil Service Board.
VI. CHAIRMAN\MEMBER COMMENTS
The Chairman and Members may speak on any subject under this section of the
agenda. Chairman and Members may comment on matters including, without
limitation, future agenda items, upcoming meeting dates, and meeting
procedures. Comments made cannot be acted upon or discussed at this
meeting, but may be placed on a future agenda for consideration.
VII. SET NEXT MEETING
VIII. PUBLIC COMMENT
Items discussed under this Public Comment period cannot be acted upon at this
meeting, but may be referred to a future agenda for consideration. Individuals
will be limited to three (3) minutes and spokespersons for a group will be limited
to ten (10) minutes, at the discretion of the Chairman. The Chairman reserves
the right to curtail abusive, offensive, inflammatory or repetitive comments that
disrupt, disturb or otherwise impede the orderly conduct of the meeting. In
addition, any person willfully disrupting the meeting may be removed from the
room by the presiding officer. See NRS 241.030(4)(a). Examples of disruptive
conduct include, without limitation, yelling, stamping of feet, whistles, applause,
heckling, name calling, use of profanity, personal attacks, physical intimidation,
threatening use of physical force, assault, battery, or any other acts intended to
impede the meeting or infringe on the rights of the board and/or committee
members, City staff, or meeting participants.
IX. ADJOURNMENT
Posted not later than 9:00 a.m. of the third working day before the meeting, at the following locations:
City Hall, 240 South Water Street
www.cityofhenderson.com
https://notice.nv.gov
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