Commemorative Beautification Commission

CITY OF HENDERSON COMMEMORATIVE BEAUTIFICATION COMMISSION MEETING MINUTES Tuesday, September 10, 2019 I. CALL TO ORDER Ray Everhart, Parks Operations Manager, called the Commemorative Beautification Commission meeting to order at 6:00 p.m. at 105 West Basic Road, Henderson, Nevada 89015, in the Facilities Management Conference Room. II. CONFIRMATION OF POSTING AND ROLL CALL Rayna Booker, Administrative Assistant III, confirmed the Commemorative Beautification Commission meeting had been noticed in compliance with the Open Meeting Law by posting the Agenda three working days prior to the meeting at the Facilities Management Building, City Hall, the Multigenerational Center, the Whitney Ranch Recreation Center, Fire Station No. 86, the Nevada Public Notice Website, the City of Henderson Website, and by mailing and emailing a copy of the Agenda to everyone appearing thereon on the Agenda Master Mailing List and Email List. PRESENT: Vice Chairman Andrew Coates Lisa Novak Dawson Debra Jacobson Kathryn Park ABSENT : Danielle Gallant (excused) Zac Smith STAFF: Victoria Dasis, Deputy City Clerk Andre Dixon, Deputy City Clerk Rayna Booker, Administrative Assistant III Doug Guild, Parks Superintendent (left at 6:26 p.m.) Ray Everhart, Parks Operations Manager Shari Ferguson, Director of Parks and Recreation (left at 6:26 p.m.) Nancy Savage, Assistant City Attorney III Commemorative Beautification Commission Page 2 of 5 Tuesday, September 10, 2019 – Minutes III. PUBLIC COMMENT There were no public comments presented. IV. ACCEPTANCE OF AGENDA (Motion) Ms. Jacobson introduced a motion to accept the agenda, as presented. The vote favoring approval was unanimous. Vice Chairman Coates declared the motion carried. V. NEW BUSINESS NB-1 MINUTES COMMEMORATIVE BEAUTIFICATION COMMISSION MAY 14, 2019 PARKS AND RECREATION Commemorative Beautification Commission meeting minutes of May 14, 2019. (Motion) Ms. Jacobson introduced a motion to adopt the Commemorative Beautification Commission meeting minutes of May 14, 2019, as presented. The vote favoring approval was unanimous. Vice Chairman Coates declared the motion carried. NB-2 WELCOME AND INTRODUCTIONS OF THE NEW COMMEMORATIVE BEAUTIFICATION COMMISSION MEMBERS PARKS AND RECREATION Welcome and Introduction of new Commission members Lisa Nowak Dawson and Zac Smith. Newly appointed Commissioner Lisa Nowak Dawson introduced herself and gave a brief overview of her background. Commissioner Zac Smith was not in attendance. Commemorative Beautification Commission Page 3 of 5 Tuesday, September 10, 2019 – Minutes NB-3 COMMEMORATIVE BEAUTIFICATION COMMISSION RESPONSIBILITIES AND COMMITMENT REQUIREMENTS PARKS AND RECREATION Shari Ferguson, Director of Parks and Recreation, will be discussing the responsibilities and commitment requirements of the Commemorative Beautification Commission members. Shari Ferguson, Director of Parks and Recreation, provided an overview of the Commission’s responsibilities and purpose. She stated the members may request items to be heard on future agendas, if topics fall within the Commission’s purview. Ray Everhart, Parks Operations Manager, stated he will present various potential opportunities for the Commission to consider participating in, such as decorating electrical boxes, trail clean-ups, adopting parks, banner programs, and recycling and conservation efforts. Following an inquiry by Ms. Jacobson regarding low participation at past Arbor Day events, Mr. Everhart stated the matter can be added to a future agenda for discussion. Responding to an inquiry by Vice Chairman Coates regarding whether the Commission’s bylaws are available on the City’s website, Nancy Savage, Assistant City Attorney III, stated the bylaws are available; however, they will be updated and presented to the Commission at a future meeting. Responding to an inquiry by Vice Chairman Coates regarding who to relay questions concerning issues such as park defacement, Mr. Everhart stated Contact Henderson is the best way to convey that type of information. Following a discussion regarding name badges for Commission members and marketing efforts for potential events, Mr. Everhart stated that any advertisement will have to first be approved by the City’s Public Information Office and that he will contact the City Clerk’s Office about the possibility of getting name badges. Commemorative Beautification Commission Page 4 of 5 Tuesday, September 10, 2019 – Minutes NB-4 WATER STREET HOLIDAY DECORATING CONTEST PARKS AND RECREATION Commission members will discuss and vote on continuing the Water Street Holiday Decorating Contest. A discussion ensued about low participation in the Decorating Contest in recent years and potential strategies for increasing the participation for the upcoming season. (Motion) Ms. Park introduced a motion to approve continuing the Water Street Holiday Decorating Contest. The vote favoring approval was unanimous. Vice Chairman Coates declared the motion carried. NB-5 THEME FOR WATER STREET HOLIDAY DECORATING CONTEST PARKS AND RECREATION Commission members will vote on a theme for the Water Street Holiday Decorating Contest. Following a discussion regarding potential themes for the Water Street Holiday Decorating Contest, there was a consensus among the Commission to replicate the Parks and Recreation’s Winterfest theme once it is announced. (Motion) Ms. Park introduced a motion to approve the Water Street Holiday Decorating Contest’s theme to be identical to the Parks and Recreation’s Winterfest theme. The vote favoring approval was unanimous. Vice Chairman Coates declared the motion carried. NB-6 COMMUNITY PRIDE COMMEMORATION PROGRAM DETERMINATION PARKS AND RECREATION Commission members will discuss the Community Pride Commemoration program and determine and vote on any Community Pride Award nominations. This award is to recognize Henderson residents, organizations or businesses for their improvement to the appearance of our community, as well as adding to the beauty and cleanliness of Henderson. A discussion ensued regarding last year’s recipient of the Community Pride Award. The Commissioners had no nominations at this time. Commemorative Beautification Commission Page 5 of 5 Tuesday, September 10, 2019 – Minutes VI. CHAIRMAN\MEMBER COMMENTS Ms. Jacobson commended Ray Everhart, Parks Operations Manager, on his past efforts addressing the Commission’s concerns regarding trash and recycling issues along the City’s public walkways and parks. Mr. Everhart presented an update on the wide availability of the Commission’s clean-up trailer and the potential usefulness it can serve for the community. Mr. Everhart stated the Commission’s current budget is $33,818.00 and will be addressed as a discussion item at a future meeting. VII. SET NEXT MEETING The next meeting date was set for Tuesday, October 8, 2019, at 6:00 p.m. VIII. PUBLIC COMMENT There were no public comments presented. IX. ADJOURNMENT There being no further business to come before the Commission, Vice Chairman Coates adjourned the meeting at 6:45 p.m. Respectfully submitted, _____________________ Andre Dixon, Deputy City Clerk