Redevelopment Advisory Commission

CITY OF HENDERSON REDEVELOPMENT AGENCY ADVISORY COMMISSION MINUTES REGULAR MEETING Tuesday, August 27, 2019 I. CALL TO ORDER Chairman Ronald Leavitt called the Redevelopment Agency Advisory Commission Meeting to order at 4:04 p.m. in the Annex Conference Room, City Hall Annex, 280 Water Street, Henderson, Nevada. II. CONFIRMATION OF POSTING AND ROLL CALL Brittany West, Redevelopment Commission Coordinator, confirmed the meeting had been noticed in accordance with the Open Meeting Law by posting the Agenda three working days prior to the meeting at City Hall, Henderson Convention Center, Green Valley Police Substation, Fire Station No. 86, the Nevada Public Notice Website, the City of Henderson Website, and by mailing and emailing a copy of the agenda to everyone appearing thereon on the Agenda Master Mailing List and Email List. PRESENT: Chairman Ronald Leavitt Tom Foster Mark McGinty Richard Serfas Laura Jane Spina ABSENT: Nathan Henderson (excused) John VanderPloeg (excused) STAFF: Derek Allen, Redevelopment Projects Coordinator Victoria Dasis, Deputy City Clerk Andre Dixon, Deputy City Clerk Anthony Molloy, Interim Redevelopment Manager Bethany Sanchez, Assistant City Attorney III Brittany West, Redevelopment Commission Coordinator GUESTS: Cecilia Schafler, Lage Design, Inc. Gabriel Webb, Sugar Shack, LLC Redevelopment Advisory Commission Page 2 of 7 Tuesday, August 27, 2019 – Minutes III. PUBLIC COMMENT There were no public comments presented. IV. ACCEPTANCE OF AGENDA (Motion) Mr. McGinty introduced a motion to accept the agenda as presented. The vote favoring approval was unanimous. Chairman Leavitt declared the motion carried. V. NEW BUSINESS RAC-1 MINUTES REDEVELOPMENT AGENCY ADVISORY COMMISSION MEETING JULY 23, 2019 REDEVELOPMENT AGENCY Redevelopment Agency Advisory Commission meeting minutes of July 23, 2019. (Motion) Mr. McGinty introduced a motion to adopt the Redevelopment Agency Advisory Commission meeting minutes of July 23, 2019, as presented. The vote favoring approval was unanimous. Chairman Leavitt declared the motion carried. RAC-2 REDEVELOPMENT AGENCY FINANCIAL MANAGEMENT POLICY REDEVELOPMENT AGENCY Approval of a revision of Redevelopment Agency Financial Management Policy Number 300-04: Purchasing. Anthony Molloy, Interim Redevelopment Manager, presented a summary of this item, and noted there were minor changes to the language in the Financial Management Policy Number 300-04 for Purchasing. He stated staff recommends approval of this item. (Motion) Ms. Spina introduced a motion to recommend approval of a revision of the Redevelopment Agency Financial Management Policy Number 300-04: Purchasing. The vote favoring approval was unanimous. Chairman Leavitt declared the motion carried. Redevelopment Advisory Commission Page 3 of 7 Tuesday, August 27, 2019 – Minutes RAC-3 REDEVELOPMENT AGENCY FINANCIAL MANAGEMENT POLICY REDEVELOPMENT AGENCY Approval of a revision of Redevelopment Agency Financial Management Policy Number 1300-01: Fiscal Signature Authority. Anthony Molloy, Interim Redevelopment Manager, stated the language was revised in the policy to conform with changes that were made in the last legislative session. He stated staff recommends approval of this item. (Motion) Mr. McGinty introduced a motion to recommend approval of a revision of the Redevelopment Agency Financial Management Policy Number 1300-01: Fiscal Signature Authority. The vote favoring approval was unanimous. Chairman Leavitt declared the motion carried. RAC-4 FY2019 CARRY FORWARD OF UNENCUMBERED AND ENCUMBERED FUNDS REDEVELOPMENT AGENCY Request to carry forward unencumbered and encumbered fiscal year 2019 funds to fiscal year 2020, in an amount not to exceed $906,995.00. Anthony Molloy, Interim Redevelopment Manager, referred to the backup materials, and stated the funds are primarily from the Redevelopment Agency grants that have not yet been completed within the fiscal year. Responding to an inquiry by Chairman Leavitt asking if these figures are typical, Mr. Molloy said it is normal for this time of year and the dollar amount depends on the project’s development stage. Mr. Foster referred to the backup material and stated the figures show an additional 35 cents to the encumbered amount. Bethany Sanchez, Assistant City Attorney III, recommended the motion include the 35 cents. (Motion) Mr. Serfas introduced a motion to recommend approval to carry forward unencumbered and encumbered fiscal year 2019 funds to fiscal year 2020, in an amount not to exceed $906,995.35. The vote favoring approval was unanimous. Chairman Leavitt declared the motion carried. Redevelopment Advisory Commission Page 4 of 7 Tuesday, August 27, 2019 – Minutes RAC-5 GRANT AWARD AGREEMENT DOWNTOWN TENANT IMPROVEMENT GRANT LAGE DESIGN INC. REDEVELOPMENT AGENCY Tenant Improvement Grant Award Agreement and Waiver of Program Guidelines between Lage Design, Inc. and the City of Henderson Redevelopment Agency, providing grant funding pursuant to the Tenant Improvement Grant Program for interior improvements to the property located at 314 South Water Street, Suite 120, in an amount not to exceed $24,003.31. Derek Allen, Redevelopment Projects Coordinator, presented a summary of this item, and stated there is a waiver for the program guidelines because the applicant already completed the improvements. He said staff is recommending the grant be $24,003.31, instead of the requested $32,004.42, due to a delay in the applicant applying for the grant. Cecilia Schafler, Lage Design, Inc., provided background information on the office space and the reasoning for the late submittal of the application. She inquired if staff would reconsider revising the grant amount to the original request of $32,004.42. Following a lengthy discussion regarding the reduction of the grant amount, Mr. Allen said staff found a penalty to be justified in this case to reinforce the Redevelopment Agency’s guidelines for timely submittals. Following an inquiry by Chairman Leavitt asking if the Commission can revise the grant amount, Bethany Sanchez, Assistant City Attorney III, stated the Commission may modify the grant amount in the motion. A discussion ensued regarding the grant program guidelines and the details of this application. Mr. Foster referred to the agenda item page in the backup material and said there was a misspelling on page 24 under Staff Findings per NRS 279. He stated under letter C, the word “lose” should be corrected to “loss”. (Motion) Mr. McGinty introduced a motion recommending approval of the Tenant Improvement Grant Award Agreement and Waiver of Program Guidelines between Lage Design, Inc. and the City of Henderson Redevelopment Agency, providing grant funding pursuant to the Tenant Improvement Grant Program for interior improvements to the property located at 314 South Water Street, Suite 120, in an amount not to exceed $32,004.42. The vote favoring approval was unanimous. Chairman Leavitt declared the motion carried. Redevelopment Advisory Commission Page 5 of 7 Tuesday, August 27, 2019 – Minutes RAC-6 GRANT AWARD AGREEMENT DOWNTOWN TENANT IMPROVEMENT GRANT SUGAR SHACK, LLC REDEVELOPMENT AGENCY Tenant Improvement Grant Award Agreement and Waiver of Program Guidelines between Sugar Shack, LLC, a Nevada limited-liability company and the City of Henderson Redevelopment Agency, providing grant funding pursuant to the Tenant Improvement Grant Program for interior improvements to the property located at 129 South Water Street, in an amount not to exceed $20,655.00. Derek Allen, Redevelopment Projects Coordinator, provided a summary of this item, and stated the applicant is commonly known as the Purple Penguin Snowcone Shack. He said there is a waiver requested with this application because the applicant has already started improvements to the site. Responding to an inquiry by Chairman Leavitt regarding parking spaces for the site, Mr. Allen stated there is designated parking behind the building. A discussion ensued regarding the details of the waiver for this application. Gabriel Webb, the applicant, stated he is considering adding a walk-up service window and is excited to have his business in the Water Street District. (Motion) Mr. Serfas introduced a motion to recommend approval of the Tenant Improvement Grant Award Agreement and Waiver of Program Guidelines between Sugar Shack, LLC, a Nevada limited-liability company, and the City of Henderson Redevelopment Agency, providing grant funding pursuant to the Tenant Improvement Grant Program for interior improvements to the property located at 129 South Water Street, in an amount not to exceed $20,655.00. Chairman Leavitt declared the motion carried. Redevelopment Advisory Commission Page 6 of 7 Tuesday, August 27, 2019 – Minutes RAC-7 LAND PURCHASE AND SALE AGREEMENT SALE OF APPROXIMATELY 0.98 ACRES OF VACANT LAND, IDENTIFIED AS ASSESSOR’S PARCEL NUMBERS 179-18-710-229, 179-18-710-230, 179-18-710-224, 179-18-710-223 AND 179-18-710-240, GENERALLY LOCATED AT 211 AND 219 SOUTH WATER STREET AND 210, 214, AND 218 SOUTH TEXAS AVENUE TO STRADA LV, LLC, A NEVADA LIMITED-LIABILITY COMPANY REDEVELOPMENT AGENCY Land Purchase and Sale Agreement between the City of Henderson Redevelopment Agency, Clark County, Nevada and Strada LV, LLC, a Nevada limited-liability company, for the sale of approximately 0.98 acres of vacant identified as Assessor’s Parcel Numbers 179-18-710-229, 179-18-710-230, 179-18-710-224, 179-18-710-223 and 179-18-710-240, generally located at 211 and 219 South Water Street; and 210, 214, and 218 South Texas Avenue for the appraised value of $399,000.00, and authorization for the Executive Director, or his designee, to execute and deliver all documents to be executed and delivered by the Agency thereunder. Anthony Molloy, Interim Redevelopment Manger, presented a summary of this item and stated staff recommends approval. He said the applicant has adequate funding for the development and provided a detailed overview of the project. (Motion) Mr. McGinty introduced a motion to recommend approval of the Land Purchase and Sale Agreement between the City of Henderson Redevelopment Agency, Clark County, Nevada and Strada LV, LLC, a Nevada limited-liability company, for the sale of approximately 0.98 acres of vacant identified as Assessor’s Parcel Numbers 179-18-710-229, 179-18-710-230, 179-18-710-224, 179-18-710-223 and 179-18-710-240, generally located at 211 and 219 South Water Street; and 210, 214, and 218 South Texas Avenue for the appraised value of $399,000.00, and authorization for the Executive Director, or his designee, to execute and deliver all documents to be executed and delivered by the Agency thereunder. The vote favoring approval was unanimous. Chairman Leavitt declared the motion carried. Redevelopment Advisory Commission Page 7 of 7 Tuesday, August 27, 2019 – Minutes VI. CHAIRMAN\MEMBER COMMENTS Mr. Foster recommended staff reconsider the grant application guidelines, so a waiver is not needed when construction has started before a proposed grant is approved. Anthony Molloy, Interim Redevelopment Manager, stated a discussion item will be needed on a future agenda to consider the matter; however, he commented that staff has been supportive of the waivers in an effort to be considerate of the applicant’s finances and fluctuating timelines. Bethany Sanchez, Assistant City Attorney III, stated there are benefits to having the grant application guidelines be flexible because each application has different circumstances. Mr. Serfas recommended penalties be reiterated to applicants when applying for grants. Ms. Sanchez stated she will research and provide draft language for the reoccurring waivers in the grant application. The Commissioners thanked staff for all their preparing for this meeting. VII. SET NEXT MEETING The next meeting was set for September 24, 2019, at 4:00 p.m. in the City Hall Annex Conference Room. VIII. PUBLIC COMMENT There were no public comments presented. IX. ADJOURNMENT There being no further business to be discussed, Chairman Leavitt adjourned the meeting at 5:14 p.m. Respectfully submitted, ____________________ Victoria Dasis Deputy City Clerk