Development Services Center Advisory Committee

CITY OF HENDERSON DEVELOPMENT SERVICES CENTER ADVISORY COMMITTEE MINUTES October 28, 2014 I. Call to Order Chairman Mark Johnson called the City of Henderson Development Services Center Advisory Committee meeting to order at 7:48 a.m. in the Westgate Conference Room, 240 Water Street, Henderson, Nevada. II. Confirmation of Posting and Roll Call Ashley Buckenberger, Administrative Assistant I, confirmed the agenda was posted three working days prior to the meeting in accordance with the Open Meeting Law by posting in the four Official Bulletin Boards within the City Limits of the City of Henderson. In addition, copies of the agenda were mailed to each person having an item on the agenda and to all those on the Agenda Master Mailing List. PRESENT: Chairman Mark Johnson Bryce Clutts Richard Derrick Nat Hodgson Mo Jadid Richard Serfas John Stewart Mandi Thorn Warren Hardy EXCUSED: Mandi Thorn STAFF: Christopher Barnes, DSC Coordinator Stephanie Garcia-Vause, Director of Community Development and Services Nechole Garcia, Assistant City Attorney I Steve Goble, Fire Chief Jill Lynch, Budget Manager Sabrina Mercadante, City Clerk Ed McGuire, City Engineer Caroline Anixter, Administrative Assistant III Ashley Buckenberger, Administrative Assistant I April Parra, Council and Commission Svcs. Reporter Development Services Center Advisory Committee Page 2 October 28, 2014 – Minutes III. Acceptance of Agenda (Motion) Mr. Hodgson introduced a motion to accept the agenda as presented, seconded by Mr. Derrick. The vote favoring approval was unanimous. Chairman Johnson declared the motion carried. IV. Public Comment There were no comments presented by the public. V. New Business 1 MINUTES JULY 22, 2014 DEVELOPMENT SERVICES CENTER The Development Services Advisory Board minutes of July 22, 2014. (Motion) Mr. Hardy introduced a motion to approve the July 22, 2014, minutes as submitted, seconded by Mr. Hodgson. The vote favoring approval was unanimous. Chairman Johnson declared the motion carried. 2 DSC QUARTERLY PERFORMANCE REPORT DEVELOPMENT SERVICES CENTER Mo Jadid, Assistant Director of Building/Fire Safety, gave a PowerPoint presentation on the DSC Quarterly Performance Report. Areas of discussion included: Plan Review Performance, Total Number of Monthly Reviews, Yearly Plan Reviews, Yearly Site Design Submittals Received, Development Industry Report Card, Permit Activity, Total Permits Issued, Single-Family Home Permits Issued, Commercial Permits Issued, Other Building Permits Issued, Inspection Activity, Building Inspections Per Inspector Per Day, Total Monthly Building Inspections, Total Monthly Inspections Public Works – Quality Control, 5-Year Comparison, Permitting Trends, Plan Reviews, Number of Building Inspectors, and Number of Inspections per Inspector Per Day. Mr. Hodgson commented that he likes that the City is being conservative and feels revenues will be up instead of flat. There were no questions from the Committee. 3 DSC FINANCIAL UPDATE/BUDGET Development Services Center Advisory Committee Page 3 October 28, 2014 – Minutes DEVELOPMENT SERVICES CENTER Richard Derrick, Chief Financial Officer, distributed and reviewed the financial report for the quarter ended September 30, 2014. He noted that there is positive cash flow in the fund and commented that the City has not over-hired. There were no questions from the Committee. 4 KIVA UPDATE DEVELOPMENT SERVICES CENTER Christopher Barnes, DSC Coordinator, gave an update on the Kiva replacement project and noted that the new system is on target to go live in October 2015. He also noted the City expects to see some improvements to the processes currently utilized with minimal impact to the customer. There were no questions from the Committee. 5 DSC ROUNDTABLE DEVELOPMENT SERVICES CENTER Christopher Barnes, DSC Coordinator, stated the DSC Roundtable was held on October 15, 2014, at the Henderson Convention Center. He said the feedback that was received will be compiled and will be sent out to the attendees as well as the Committee members to do follow-up. Mr. Hodgson commented that the roundtable was very valuable and thanked the City for putting it on. There were no questions from the Committee. 6 TERM EXPIRATIONS DEVELOPMENT SERVICES CENTER Mr. Jadid noted that some of the Committee members’ terms are expiring and the issue of elections needs to be addressed. Nechole Garcia, Assistant City Attorney I, stated the bylaws provide that elections take place in November; however, the bylaws can be amended to better suit the Committee’s schedule. Development Services Center Advisory Committee Page 4 October 28, 2014 – Minutes A discussion ensued regarding members that are leaving the Committee as well as those members that will remain. It was noted that the City Council will be making appointments at the first meeting in November. Ms. Garcia said she would draft an amendment to the bylaws that can be reviewed at the next meeting. VI. CHAIRMAN\MEMBER COMMENTS Chairman Johnson said the annual report was submitted to the City Council. He said he met with members of the Council and they expressed their appreciation for the work that the Committee has done. Mr. Jadid noted that Michelle Page has moved to the IT department and Caroline Anixter will now be the board secretary for this committee. VII. SET NEXT MEETING The next meeting was scheduled for January 27, 2015. VIII. PUBLIC COMMENT There were no comments presented by the public. IX. Adjournment There being no further business to come before the Committee, the meeting was adjourned at 8:22 a.m. Respectfully submitted, _______________________ April Parra, Council and Commission Services Reporter