Development Services Center Advisory Committee

CITY OF HENDERSON DEVELOPMENT SERVICES CENTER ADVISORY COMMITTEE REGULAR MEETING MINUTES Tuesday, October 24, 2017 I. CALL TO ORDER Chairman Nat Hodgson called the City of Henderson Development Services Center Advisory Committee meeting to order at 7:47 a.m. in the Westgate Conference Room, 240 Water Street, Henderson, Nevada. II. CONFIRMATION OF POSTING AND ROLL CALL Stacie Sorenson, Sr. Administrative Analyst, confirmed the DSC Advisory Committee had been noticed in compliance with the Open Meeting Law by posting the Agenda three working days prior to the meeting at City Hall, the Multigenerational Center, the Whitney Ranch Recreation Center, Fire Station No. 86, the Nevada Public Notice Website, the City of Henderson Website, and by mailing a copy of the Agenda to everyone appearing thereon on the Agenda Master Mailing List. PRESENT: Vice Chairman Renee Carroll Chairman Nat Hodgson Todd Steadham Jim McIntosh John Stewart Devon Sansone Derrick Williams EXCUSED: Mo Jadid STAFF: Christopher Barnes, DSC Coordinator Greg Blackburn, Assistant City Manager (arrived at 8:00 a.m.) Tom Davy, PW/Parks and Recreation Jan Fullmer, Accounting Manager Priscilla Howell, Director of Utility Services Tedie Jackson, CCS Reporter Emilie Jones, Administrative Assistant I Jill Lynch, Budget Manager Ed McGuire, Asst. Director of PW/PR Sabrina Mercadante, City Clerk Kyle Okamura, Deputy Director of Utility Plans/Bus Ops Majid Pakniat, Manager of Plans Examining Services Becky Risse, Assistant City Attorney III Stacie Sorenson, Sr. Administrative Analyst Development Services Center Advisory Committee Page 2 of 5 Tuesday, October 24, 2017 – Minutes III. PUBLIC COMMENT There were no public comments presented. IV. ACCEPTANCE OF AGENDA (For Possible Action) (Motion) Ms. Carroll introduced a motion to accept the agenda as presented. The vote favoring approval was unanimous. Chairman Hodgson declared the motion carried. V. NEW BUSINESS NB-1 MINUTES DEVELOPMENT SERVICES CENTER ADVISORY COMMITTEE MEETING JULY 25, 2017 DEVELOPMENT SERVICES CENTER Development Services Center Advisory Committee Meeting minutes of July 25, 2017. (Motion) Ms. Carroll introduced a motion to adopt the minutes of July 25, 2017, as presented. The vote favoring approval was unanimous. Chairman Hodgson declared the motion carried. NB-2 DEVELOPMENT SERVICES CENTER (DSC) QUARTERLY PERFORMANCE REPORT DEVELOPMENT SERVICES CENTER Mo Jadid, Assistant Director of Building & Fire Safety, or his designee will provide an update of the Development Services Center's Quarterly Performance Report and respond to questions from the Members. Christopher Barnes, DSC Coordinator, presented a summary of the Performance Report for the month ending September 30, 2017, and reviewed the following slides: Total Number of Monthly Reviews; Yearly Site Design Submittals Received; Yearly Site Design Submittal; Development Industry Report Card; Permit Activity; Total Permits Issued; Single-Family Home and Commercial Permits Issued; Other Building Permits Issued; Inspection Activities; Building Inspections per Day; Total Monthly Building Inspections; Quality Control Inspections; Five-Year Comparison of Permitting Trends; Five-Year Comparison of Plan Reviews; and Five-Year Comparison of DSC Revenue. Development Services Center Advisory Committee Page 3 of 5 Tuesday, October 24, 2017 – Minutes Responding to a question as to why plans and permits have decreased, it was noted that work has slowed down due to a lack in labor workers. Mr. Blackburn commented that staff will include data in future report that will track valuation. NB-3 DEVELOPMENT SERVICES CENTER (DSC) FINANCIAL UPDATE DEVELOPMENT SERVICES CENTER Jim McIntosh, Finance Director, or his designee will provide an update of the Development Services Center's Quarterly Financials and respond to questions from the Members. Jim McIntosh, Finance Director, distributed and reviewed the DSC Schedule of Revenues, Expenses, and Changes in Net Position (Unaudited) report the period ending September 30, 2017; detail breakdowns; the DSC Enterprise Fund Comparative Balance Sheets (Unaudited); the DSC Fund Statutory Working Capital Threshold Comparison, and the DSC Quarterly Revenue Trend. Responding to comments regarding actual numbers, Mr. McIntosh explained that staff can provide a straight-line budget and show approximate numbers. Staff budgets on an annual basis, not quarterly. He noted that the WIPL represents cash the City receives, but cannot be recorded as revenue. NB-4 DEVELOPMENT SERVICES CENTER (DSC) STAFFING UPDATE DEVELOPMENT SERVICES CENTER Mo Jadid, Assistant Director of Building & Fire Safety, or his designee will provide an update of staffing within the Development Services Center and respond to questions from the Members. Christopher Barnes, DSC Coordinator, reported that there is one additional part-time building inspector to meet service targets, and possibly a person dedicated to a DSC technology position to handle EnerGov, electronic plan review, and the queuing system. We have replaced positions of employees who retired, and DeeAnn McDaniel is retiring October 31, 2017. Development Services Center Advisory Committee Page 4 of 5 Tuesday, October 24, 2017 – Minutes NB-5 2018 CODE AMENDMENT PROCESS UPDATE BUILDING & FIRE SAFETY Mo Jadid, Assistant Director of Building & Fire Safety, or his designee, will provide an update of the 2018 code amendment process by the Southern Nevada Building Officials and Fire Chiefs and respond to questions from the Members. Majid Pakniat, Manager of Plans Examining Services, presented a summary of this item, and noted that several committees will review and amend the proposed codes. The draft amendments should be completed by mid-November, which will then be reviewed by the steering committee. Following further review by each jurisdiction, the adoption date is anticipated for September of 2018. Mr. Blackburn commented that the adoption schedule needs to be accelerated to August of 2018. VI. CHAIRMAN\MEMBER COMMENTS Chairman Hodgson asked for an update on new EnerGov software. Christopher Barnes, DSC Coordinator, reported that staff is receiving more positive feedback, and we are waiting on upgrades to increase more permits online, which will create more efficiencies for staff and customers. Chairman Hodgson commented that the sprinkler plans and standard plans on the same single-family permit is very helpful. He noted the new Building Code will add costs to permits. VII. SET NEXT MEETING The next meeting was set for January 23, 2018, at 7:45 a.m. VIII. PUBLIC COMMENT There were no public comments presented. Development Services Center Advisory Committee Page 5 of 5 Tuesday, October 24, 2017 – Minutes IX. ADJOURNMENT There being no further business to come before the Committee, the meeting was adjourned at 8:23 a.m. Respectfully submitted, ____________________ Tedie Jackson, Official Records Reporter