Board of Mayor & Aldermen

MINUTES OF REGULAR MEETING APRIL 11, 2023 PAGE 1 CITY OF HENDERSONVILLE BOARD OF MAYOR AND ALDERMEN MINUTES OF REGULAR MEETING April 11, 2023, at 7:00 P.M. 101 Maple Drive North, Hendersonville, TN 37075 PRESENT: JAMIE CLARY, MAYOR TIM WATERS, ALDERMAN, VICE-MAYOR MARK BURGDORF, ALDERMAN RACHEL COLLINS, ALDERMAN KAREN DIXON, ALDERMAN JANNA GARTON, ALDERMAN BOB GARZA, ALDERMAN TERRI GOODWIN, ALDERMAN MICHAEL MARTIN, ALDERMAN LEEPETERSON,ALDERMAN EDDIE ROBERSON, ALDERMAN JEFF SASSE, ALDERMAN LANCE WRAY, INTERIM CITY ATTORNEY ANNETTE HUNTER, CITY RECORDER DESIGNEE ABSENT: MARK SKIDMORE, ALDERMAN The meeting opened with prayer led by Eric Jackson, Sr. Pastor of Hendersonville Church of God. Mayor Clary led the Pledge of Allegiance. AGENDA The April 11, 2023, BOMA meeting was called to order by Mayor Jamie Clary. Twelve (12) members were present. Alderman Skidmore was absent. Sasse moved; seconded by Garza to approve the April 11, 2023, agenda. Clary moved; Goodwin seconded to amend the agenda by removing the first presentation, a Presentation of a proclamation for National Prayer Day. There was no discussion. There was a unanimous vote to approve the motion to amend the agenda. Clary declared the motion carried. There was no discussion on the original motion. MINUTES OF REGULAR MEETING APRJL 11, 2023 PAGE2 There was a unanimous vote to approve the agenda as amended. Clary declared the motion carried. PRESENTATIONS There was a presentation on current and future economic development by Planning Department staff given by Director Keith Free and Economic Development & Community Planner J. Ritterbeck. Planning Support, Business Outreach, Interdepartmental, and City G.I.S. (Geographic Information System) were four (4) main topics that were the focus of the presentation. Ritterbeck shared that Music City Studios and Costco are moving forward. Ritterbeck answered questions from Roberson regarding what he felt was the largest impediment of businesses relocating to Hendersonville. He stated the unknown process of permitting. A landing page, a workflow of sorts, outlining the process, applications, fees, and details contained in each would be a great aid. Director Free and he are currently working within Energov to create that. He does not consider land to be an issue. Director Free explained how the G.I.S. will be beneficial. Not only will it provide economic development data, but it will provide many layers of information including land use and financial data. This system will be a "living document" as it will update daily. The pilot area of the G.I.S. will be the Westlake Plan area. Eventually it will encompass the whole City. The G.I.S. database is being created in-house and will interface financial data using Munis software currently in place, the Energov system, and the professional mapping information managed by JP Finnegan, G.I.S. Technician for the City. No date has been set for rolling out the G.I.S. but it is moving at a quick pace. PUBLIC HEARING None MINUTES Sasse moved; seconded by Goodwin to approve the March 28, 2023, minutes. There was no discussion. There was a majority vote often (10) to two (2) to approve the motion with Dixon and Waters abstaining. MINUTES OF REGULAR MEETING APRIL 11, 2023 PAGE3 There was no discussion. Clary declared the motion carried. CITIZENS' COMMENTS Betsy McMullen of 105 Pin Oak Drive, Hendersonville, TN addressed the Board commending the students of Hendersonville for recently expressing their freedom of speech and showing their interest in politics. CONSENT AGENDA None ORDINANCES AND RESOLUTIONS The caption was read for first reading of Ordinance 2023-08, an ordinance amending Ordinance 2022-11, as amended, to reflect adjustments to the City's 2023 fiscal year Budget. Sasse moved; Roberson seconded a motion to approve Ordinance 2023-08 on first reading. There was no discussion. There was a unanimous vote to approve Ordinance 2023-08 on first reading. Clary declared the motion carried. The caption was read for Resolution 2023-13, a resolution accepting the dedication of the completed streets in Hunt Club, Phase 8 and Phase 12, Hendersonville, Sumner County, Tennessee. Roberson moved; Peterson seconded a motion to approve Resolution 2023-13. There was a brief discussion regarding the street trees and what would be done about the dead ones. There was a unanimous vote to approve Resolution 2023-13. Clary declared the motion carried. The caption was read for Resolution 2023-15, a resolution authorizing the City's Department of Parks and Recreation to apply for a KABOOM! Community Playground Grant. Peterson moved; Sasse seconded a motion to approve Resolution 2023-15. There was a brief discussion regarding the purpose behind the grant, how the organization MINUTES OF REGULAR MEETING APRIL 11, 2023 PAGE4 works and how it will benefit the community. There was a unanimous vote to approve Resolution 2023-15. Clary declared the motion carried. The caption was read for Resolution 2023-16, a resolution authorizing the Mayor to enter into an agreement with Social Indoor Advertising for advertising in City Park facilities to benefit the City park system. Peterson moved; Waters seconded a motion to approve Resolution 2023-16. There was a brief discussion regarding the revenue the advertising would bring into the Parks Department. The contract puts the City back in control of the content of the advertising as opposed to the previous agreement. One hundred percent (100%) of the revenue earned will go back into the Parks. There was a unanimous vote to approve Resolution 2023-16. Clary declared the motion carried. OTHER AGENDA ITEMS Burgdorf moved to appoint Ron Hight to the Arts Council. Collins seconded the motion. There was no discussion. There was a unanimous vote to approve the appointment. Clary declared the motion carried. REPORTS Brief Committee Reports General-Peterson • Met April 11, 2023. • All members were present. • Discussed Ordinance 2023-06, an ordinance restructuring Beautiful Hendersonville, Inc. by terminating its status as a separate non-profit corporate entity and reorganizing its finances under the purview of the City. • Discussed Resolution 2023-17, a resolution to declare the "Hendersonville is Hiring 2023" event a City sponsored event along with the Chamber of Commerce and to exempt associated signage from the City's sign regulations. • Discussed FY2024 Budget Draft Review with Eckenroth. MINUTES OF REGULAR MEETING APRIL 11, 2023 PAGES Public Safety-Goodwin • Discussed FY2024 Budget Draft Review for Fire and Police. • Discussed Code Red parameters to make it more consistent across the board. • Discussed a Baby Box in the Hendersonville area. Planning-Martin • Approved the following Future Land Use Amendment: "Westlake at Hendersonville" Future Land Use & Framework Plan - FLUP Amendment. It was changed from Residential Preservation to Mixed Use Commercial down to Imperial. The original plan called for 2716 units. The Planning Commission reduced that to 550 units. The timeline for the Westlake Plan is 4 months, which will allow time for staff review and for owners to develop under the current zoning or wait for the new zoning. • Approved an area on Free Hill (south of West Main Street) for ten (10) units per acre to support the upcoming Music City Studios project. It remains Commercial with the opportunity for expansion yielding to an area behind the proposed site to change from Industrial-General Commercial to Mixed Use Development if so needed. • Approved Cherokee Woods Subdivision, Part 2, Resub. Lots 23 & 25 - Final Plat and Smiles by Samantha - Site Plan • Approved the Whataburger Site Plan. Going into the Black-Eyed Pea location. A Traffic Mitigation Plan with logistics was requested by the Planning Committee at Whataburger's expense. BOMA Report-Eckenroth-LaMarr-Ingersoll • LaMarr spoke on her goal to make the City's image better, reach residents and improve communications via social media posts. Paving has been promoted, as well as Beautiful Hendersonville and their nomination process. LaMarr encouraged the Board to create their own posts on their personal social media page(s) or Ward page(s) and share the information with their constituents. Currently the following is not very large, and growth ofFacebook and Instagram followers is desired. It is a great platform to get messages out when needed. Signs have been ordered with QR codes to be placed at each of the Capital Project work sites to show the taxpayers their dollars at work. A Fire Safety video is in the works for juveniles and teens. Mars Petcare selected the City of Hendersonville as a Better City for Pets. Beautiful Hendersonville had a great clean-up day with over two hundred volunteers from Hendersonville alone. TDOT has announced they will be cleaning up Vietnam Veterans Blvd once a month. • Eckenroth thanked Director Gilley for his work with obtaining grants and recognition for the City Parks by working behind the scenes on applications and correspondence. • Interim Finance Director Tamara Ingersoll shared thanks to the Board for approving the revised Investment Policy which allowed a first deposit of $4 MINUTES OF REGULAR MEETING APRIL 11, 2023 PAGE6 million dollars to be made into the LGIP investment account. Five hundred dollars was earned in one day. There are limits on how much can be withdrawn from our bank daily. Currently there is $14.5 million dollars invested in the State Investment Pool which will continue to grow as much as the cash allows. In the next week or so there should be another $6-8 million invested. Interest rates through March 2023 were 4.64%. The bank's interest rate on our funds was less than a half percent (.5%). The end of April will show just how profitable it has been. This is a new revenue stream the City has not had before. • Eckenroth highlighted the work Director Lock and Trace Buerkett had been doing on paving. He also reported that streamlining reports of vacation rentals is being worked on. Updated FEMA reimbursements this year totaled $560,000.00 received from the December 21 tornado. This will be going to the Finance Committee on their next agenda to purchase a knuckle boom truck and some Police vehicles this year to reduce the strain next year. • Eckenroth wrapped up by briefly going over the metrics included in the packet. Upon motion by Sasse and second by Garza there was a unanimous vote for approval to adjourn. The meeting adjourned at 8:09 p.m. Approved: Jamie Clary, Mayor