Hendersonville Planning Commission

MINUTES HENDERSONVILLE REGIONAL PLANNING COMMISSION TUESDAY, APRIL 6, 2021, 2021 6:30 P.M. – ZOOM VIDEO CONFERENCE Chairman David Jenkins called the meeting to order at 6:30 p.m. via a Zoom video conference. OPENING STATEMENT/VOTE: “It has been determined that meeting electronically is necessary to protect the public health, safety, and welfare in light of the coronavirus. A recording of this meeting will be made available to the public online.” MOTION BY Altizer, seconded by Silkwood, to approve the above statement and hold the meeting electronically. Altizer, Coker, Hardwick, Hasty, Jenkins, Longmire, Peterson, Silkwood, and Stringfellow voted aye. Nay: None. Abstained: None. Absent: Hardcastle. Motion carried. (9-0-0) OPENING PRAYER: Chairman David Jenkins led the opening prayer. He also welcomed new Commissioners Charles Hasty and Jeff Coker to the Planning Commission and commended outgoing Commissioners Kee Bryant-McCormick and Charles Lea for their service to the City. Jenkins read a statement from Lea. ELECTION OF OFFICERS: MOTION BY Jenkins, seconded by Peterson, to elect Vanessa Silkwood to serve as Vice- Chairman, Darlene Stringfellow to serve as Secretary, and Tim Altizer to serve as Assistant Secretary for the 2021 Hendersonville Regional Planning Commission. Altizer, Coker, Hardwick, Hasty, Jenkins, Longmire, Peterson, Silkwood, and Stringfellow voted aye. Nay: None. Abstained: None. Absent: Hardcastle. Motion carried. (9-0-0) New Elected Officers for 2021: Vice-Chairman – Vanessa Silkwood Secretary – Darlene Stringfellow Assistant Secretary – Tim Altizer  H.R.P.C. MINUTES APRIL 6, 2021 PAGE 2 ROLL CALL: Present: Tim Altizer, Jeff Coker, Owen Hardcastle, Charles Hasty, David Jenkins, Beth Longmire, Lee Peterson, Vanessa Silkwood, and Darlene Stringfellow. Absent: Barry Hardwick. Also Present: Keith Free, Planning Director; Timothy Whitten, Assistant Planning Director; Grant Green, Senior Planner; Sydny Simpson, Planner; Rick Mayo, Assistant City Engineer; Shane Nolan, Fire Inspector; and Lauren Beery, Planning Assistant. PUBLIC HEARINGS: A virtual Public Hearing will occur on April 6, 2021, at 6:30 p.m. regarding the Hendersonville Five-Year Amendment Consolidated Plan covering the period from July 1, 2017 to June 30, 2022, and the 2020-2021 Annual Action Plan Covering the period from July 1, 2020 to June 2, 2021. The Consolidated Plan is a requirement for the City of Hendersonville to receive funds through the Community Development Block Grant (CDBG) program of the U.S. Department of Housing and Urban Development (HUD). The 2020-2021 Annual Action Plan proposes reappropration of CDBG funding to the Hendersonville Senior Center, Phase II Site and ADA Improvement projects and the CDBG-CV funding of Phase III improvements to the Hendersonville Senior Center that include a new HVAC and air purification system to reduce the spread of COVID-19. Through the CARES Act, CDBG-CV funds have been made available and are being proposed for the Senior Center Phase III project. No one spoke regarding this public hearing. Hearing was declared closed at 6:44 p.m. Request by Coby Hanai, to rezone 1.06 acres from Old Town Commercial (OTC) to Old Town Residential (OTR). The property is located on the west side of Sanders Ferry Road, and the north side of Cages Road, as identified on Sumner County Tax Map 160M, Group C, Parcels 013.00 and 015.00. No one spoke regarding this public hearing. Hearing was declared closed at 6:45 p.m. REQUEST FOR INFORMATION AND ASSISTANCE: None. ADDITIONS TO AGENDA: None.  H.R.P.C. MINUTES APRIL 6, 2021 PAGE 3 MINUTES: MOTION BY Silkwood, seconded by Altizer, to approve the Hendersonville Regional Planning Commission Meeting Minutes of March 2, 2021. Altizer, Hardwick, Jenkins, Longmire, Peterson, Silkwood, and Stringfellow voted aye. Nay: None. Abstained: Coker and Hasty. Absent: Hardcastle. Motion carried. (7-0-2) CONSENT AGENDA ITEMS: None. FINAL PLATS: None. PRELIMINARY AND FINAL DEVELOPMENT PLANS: 21-024-001: BELLSFORD LANDING – FDP: Grant Green summarized the Staff Report and explained the Applicant’s building material variance request. Discussion regarding the variance request. Barry Duke, representative for Cages Bend Development, LLC, withdrew the waiver request. MOTION BY Altizer, seconded by Stringfellow, to recommend approval of the Bellsford Landing – FDP to the Board of Mayor and Aldermen, with all staff comments as listed below. Altizer, Coker, Hardwick, Hasty, Jenkins, Longmire, Peterson, Silkwood, and Stringfellow voted aye. Nay: None. Abstained: None. Absent: Hardcastle. Motion carried. (9-0-0) STAFF REPORT The Applicant, Cages Bend Development, LLC, has submitted a Final Development Plan (FDP) for 80.09 acres located on Cages Bend Road. The proposed residential subdivision, Bellsford Landing, is planned to have 104 lots with on Cages Bend Road and through the existing Lakes of Savannah Subdivision. The lot density is 1.3 lots per acre. The proposed development includes 28.86 acres of Open Space. The Preliminary Development Plan (PDP) for Bellsford Landing was approved in February 2021. A portion of this Development is part of the previously approved Lakes of Savannah. The Developer is proposing access as originally approved through Barren Road, currently a stub-out road shown as a connection point in the original Lakes of Savannah plan. As part of the PDP  H.R.P.C. MINUTES APRIL 6, 2021 PAGE 4 approval of Bellsford Landing, the developer agreed to provide an electronic access gate at this connection for emergency service access which will block public traffic on Barren Road. The proposed Final Development Plan is in substantial compliance with the approved PDP. A number of items have been specified with this submittal, including an improved stone-surround cluster mailbox, as well as the location and detail for the entryway hardscaping signage on Cages Bend identifying the neighborhood. A 4’ tall decorative aluminum fence was also added at request between common open space A and Lakes of Savannah at the entrance of the subdivision. Additionally, the developer is proposing a left- hand turn lane to be installed on Cages Bend southbound at the entrance to the subdivision to assist with capacity issues. Proposed Bellsford Landing Final Development Plan  H.R.P.C. MINUTES APRIL 6, 2021 PAGE 5 ELEVATIONS The Final Development Plan proposal includes brick and stone elevations that would appear to match the character, style, and size of the surrounding area’s homes, as well as what was submitted for the Preliminary Development Plan. Zoning and building permits could be issued for homes using these elevations, if approved. New future elevations would need to be submitted and approved for staff approval in advance of receive a building/zoning permit. These elevations could only be approved if Staff feels it meets the character, style, and size homes of the new development and surrounding area. Homes are to have a minimum 70% brick or stone on each side, and all are noted to have side loaded garages with approval. ARLINGTON – 2,952 sq ft ASHMONT – 2,893 sq ft BELLA – 3,796 sq ft DRIFTWOOD – 3,3863 sq ft  H.R.P.C. MINUTES APRIL 6, 2021 PAGE 6 FRANKLIN – 3,488 sq ft GASTON – 3,391 sq ft HENDERSON – 3,699 sq ft INGLEWOOD – 2,983 sq ft KENSINGTON – 4,105 sq ft LINDENWOOD – 3,110 sq ft MCMAHON – 4,361 sq ft OAKWOOD – 4,153 sq ft  H.R.P.C. MINUTES APRIL 6, 2021 PAGE 7 SPRING MANOR – 3,352 sq ft SUMMERSET – 3,502 sq ft AMENITIES The existing pond (with fountain) will remain as an amenity as part of this proposal. The Developer is proposing a playground, dog park, and park pavilion with grills. It also includes a 0.7-mile walking trail, that has three connections between lots via easement to the street sidewalk system. At the request of staff, the developer has agreed to construct all amenities as part of Phase I of the development, with the exception of two walking trail connections between lots in Phase II. H.R.P.C. MINUTES APRIL 6, 2021 PAGE 8  H.R.P.C. MINUTES APRIL 6, 2021 PAGE 9 ESTIMATED NEXT STEPS IN THIS REZONING PROCESS: Please note the following potential schedule for approval, which is dependent on the holiday meeting schedules, public hearing notices, and other factors: FDP consideration by Planning Commission: April 6, 2021 (estimated) General Committee: April 13, 2021 (estimated) BOMA: April 27, 2021 (estimated) Submittal of Preliminary Plat and Construction Plans per Developer’s schedule. STAFF COMMENTS PLANNING DEPARTMENT 1. Sidewalk will need to be on both sides of collector road with accessible ramps at this location at COS B: 2. Consider a covered area over the front of the cluster mailbox for inclement weather. 3. Pair street trees on each side of road to remain consistent, this may require multiple trees adjacent to lots. 4. Provide percentage of brick for each exterior elevation. This will also help when matching up the zoning permit with the applications in the future. Applicant has confirmed all elevations will be a minimum 70% brick/stone and 30% hardie. 5. The Oxford and likely the Belmont pictures proposed would not meet the 70% brick stone/requirement for each side and would need to be removed from the elevations (or clarified on each elevation that they are just photo representations and would meet the exterior requirements). Consider removal of the Summerset elevation. Consider adding some elevations with 0-30% hardie for approval with the FDP to reduce building permit review time. 6. Provide landscape plan stamped by licensed Landscape Architect for consideration of city staff approval for FDP and provide E-911 approved street names and approved NES utility plan with preliminary plat/construction plan submittals. 7. Provide recorded Covenants and Restrictions. Submitted by Grant Green, Senior Planner (March 31, 2021)  H.R.P.C. MINUTES APRIL 6, 2021 PAGE 10 PUBLIC WORKS 1. Show minimum PUDE of 10’ along the rear lot lines on the typical corner lot detail. 2. Intersection sight triangles will be required with the construction documents and may require revision of the planting locations shown in the FDP. 3. If a minimum of 24’ feet of pavement width is to be provided, pavement markings may be required to reduce lane widths to 10’ for traffic calming. Submitted by Rick Mayo, Assistant City Engineer (March 25, 2021) FIRE DEPARTMENT 1. IFC 2018 503.2.4 -Turning Radius: Provide a truck turning template using the Hendersonville Fire Department template. (Proper Template with Fire Apparatus Dimensions on sheet not Provided) 2. Provide details regarding Fire Gate. Submitted by Shane Nolan, Fire Inspector (March 25, 2021) UTILITY DISTRICT 1. WHUD Water and Sewer. Submitted by David Brigance, HUD Construction Supervisor (March 10, 2021) 21-026-001: MILLSTONE, PHASE 13 – FDP: MOTION BY Stringfellow, seconded by Altizer, to recommend approval of the Millstone, Phase 13 – FDP to the Board of Mayor and Aldermen, with all staff comments as listed below. Altizer, Coker, Hardcastle, Hasty, Jenkins, Longmire, Peterson, Silkwood, and Stringfellow voted aye. Nay: None. Abstained: None. Absent: Hardwick. Motion carried. (9-0-0) STAFF REPORT Phase 13 of Millstone is one of two commercial phases within the residential development. Phase 13 consists of two lots which are located on both sides of Innsbrook Avenue where it intersects with Saundersville Road.  H.R.P.C. MINUTES APRIL 6, 2021 PAGE 11 This property, along with the rest of Millstone, is zoned Mixed Residential, Planned Development (MXR-PD). Across the street to the west is Stonecrest Subdivision, zoned Suburban Residential, Low Density, Planned Development (SR-1 PD).  H.R.P.C. MINUTES APRIL 6, 2021 PAGE 12 Each lot is 1.4 acres and allows for up to a two-story building with a gross floor area of 19,500 square feet (each building). Uses allowed on the two lots include: Convenience Retail Sales and Service; Financial Consulting Sales and Service; Restaurant Full Service; General Business and Communications Services; General Personal Services; General Retail Trade; Professional Services, Medical and Non- medical; Special Personal and Group Care Facilities; and Religious Facilities. Conceptual examples of what the building architecture could look like are shown below. The FDP is in substantial compliance with the PDP. If the FDP is approved, the next step is submittal of site plans for review and approval by the HRPC. ESTIMATED NEXT STEPS: 1. BOMA General Committee Meeting (April 13, 2021, estimated) 2. BOMA Regular Meeting – 1st Reading (April 27, 2021, estimated) STAFF COMMENTS PLANNING DEPARTMENT 1. No comments. Submitted by Timothy Whitten, RLA, AICP, Assistant Planning Director; and Sydny Simpson, Planner (March 24, 2021)  H.R.P.C. MINUTES APRIL 6, 2021 PAGE 13 PUBLIC WORKS 1. No access will be permitted along Innsbrooke Ave unless required by Fire. If required by Fire, driveways along Innsbrooke Ave must provide adequate corner clearance and will be restricted to right-in/right-out access. Submitted by Rick Mayo, Assistant City Engineer (March 25, 2021) FIRE DEPARTMENT 1. IFC 2018 503.2.4 -Turning Radius: Provide a truck turning template using the Hendersonville Fire Department template. (Proper Template with Fire Apparatus Dimensions on sheet not Provided) 2. Contact Hendersonville Fire Dept regarding FDC locations and Hydrant placement. Submitted by Shane Nolan, Fire Inspector (March 25, 2021) UTILITY DISTRICT 1. No comments. Submitted by David Brigance, HUD Construction Supervisor (March 10, 2021) SITE PLANS: 21-022-001: ASPEN DENTAL – SITE PLAN: MOTION BY Silkwood, seconded by Altizer, to approve the Aspen Dental – Site Plan, with all staff comments as listed below. Altizer, Coker, Hardcastle, Hasty, Jenkins, Longmire, Peterson, Silkwood, and Stringfellow voted aye. Nay: None. Abstained: None. Absent: Hardwick. Motion carried. (9-0-0) STAFF REPORT This site is located at 212 Indian Lake Boulevard, in between Chipotle and Taco Bell. It is zoned General Commercial, Planned Development (GC-PD). This is the site of the old O’Charlies, which was torn down and subdivided into two lots, one of which is now Chipotle. The site infrastructure was completed with the construction of Chipotle, leaving a vacant building pad on the second lot.  H.R.P.C. MINUTES APRIL 6, 2021 PAGE 14 Aspen Dental, a dental clinic, is proposing to locate on the pad. The existing infrastructure, including the parking lot, will remain largely as-is. The applicant has worked with staff to amend their prototype building to conform to City building design standards. The building materials are mostly brick, with some EIFIS on the taller parapet walls.  H.R.P.C. MINUTES APRIL 6, 2021 PAGE 15 STAFF COMMENTS PLANNING DEPARTMENT 1. Clearly show property boundary on all relevant sheets. 2. Remove Chipotle site and parking data from plans. 3. Add note to sheet C-3: Any change of routing of proposed gas service line from what is shown on approved site plans must first be approved by Planning Department. 4. Provide tree protection fencing for existing trees. Provide City’s standard TPF detail. 5. Show outlines of rooftop units on each building elevation. Parapet walls must be at least as tall as tallest unit. 6. Provide a sample of the awning material and color. 7. Work with staff to refine the three taller parapet walls. The height of the walls in relation to the rear half of the building presents a stage-set design. These walls may need to be reduced in height somewhat or made all brick to present a more cohesive look with the rest of the building. Submitted by Timothy Whitten, RLA, AICP, Assistant Planning Director (March 24, 2021) PUBLIC WORKS 1. Accessible Parking signs and installation details must be MUTCD compliant. Revise as necessary. 2. Curb ramps must be provided at all locations where the sidewalk intersects a vehicular path. 3. Yellow truncated domes should be provided for tactile warning. Add detail. 4. Revise ADA curb ramp detail to include minimum level landing surfaces dimensions, etc. Submitted by Rick Mayo, Assistant City Engineer (March 25, 2021) FIRE DEPARTMENT 3. IFC 2018 503.2.4 -Turning Radius: Provide a truck turning template using the Hendersonville Fire Department template. (Proper Template with Fire Apparatus Dimensions sheet not Provided) Submitted by Shane Nolan, Fire Inspector (March 25, 2021)  H.R.P.C. MINUTES APRIL 6, 2021 PAGE 16 UTILITY DISTRICT 1. Need to update address to Indian Lake Blvd. Submitted by David Brigance, HUD Construction Supervisor (March 10, 2021) 21-023-001: BRUSTER’S – SITE PLAN: MOTION BY Stringfellow, seconded by Silkwood, to approve the Bruster’s – Site Plan, with all staff comments as listed below. Altizer, Coker, Hardcastle, Hasty, Jenkins, Longmire, Peterson, Silkwood, and Stringfellow voted aye. Nay: None. Abstained: None. Absent: Hardwick. Motion carried. (9-0-0) STAFF REPORT This vacant, half-acre lot is located off North Anderson Lane, behind Zaxby’s and in front of Lowe’s Home Improvement store. It is zoned General Commercial, Planned Development (GC- PD). The proposed user is Bruster’s Ice Cream. A Bruster’s was approved by the Planning Commission for this site back in 2008 but was never constructed. The applicant has worked with staff to amend the Bruster’s prototype to comply with the City’s building design standards. The building will be all brick, with red metal awnings on the front and sides covering the walk-up service windows and the drive-thru service window. H.R.P.C. MINUTES APRIL 6, 2021 PAGE 17  H.R.P.C. MINUTES APRIL 6, 2021 PAGE 18 STAFF COMMENTS PLANNING DEPARTMENT 1. Approval is conditioned on submittal and approval of a plat to amend the platted setback. 2. Provide an E911-verified street address. Submitted by Timothy Whitten, RLA, AICP, Assistant Planning Director (March 24, 2021) PUBLIC WORKS 1. No comments. Submitted by Rick Mayo, Assistant City Engineer (March 25, 2021)  H.R.P.C. MINUTES APRIL 6, 2021 PAGE 19 FIRE DEPARTMENT 1. Truck Template does not meet minimum requirements. 2. Proposed Site Layout does not meet minimum unobstructed width of 24’, exclusive of shoulders. Submitted by Shane Nolan, Fire Inspector (March 25, 2021) UTILITY DISTRICT 1. Grease Trap will be minimum 2000 gallon. Submitted by David Brigance, HUD Construction Supervisor (March 10, 2021) 21-015-001: JACKSON TOWNHOMES – SITE PLAN: MOTION BY Longmire, seconded by Stringfellow, to approve the Jackson Townhomes – Site Plan, with (1) elimination of fence adjacent to the Villages of Stoneybrook property lines, (2) additional, increased landscaping adjacent to the Villages of Stoneybrook property lines, to be determined by Staff, (3) revisions to the architecture to match the CDP brick percentages (62% brick front, 87% brick rear, 100% brick sides) or greater, and with all staff comments as listed below. Altizer, Coker, Hardcastle, Hardwick, Jenkins, Longmire, Peterson, Silkwood, and Stringfellow voted aye. Nay: None. Abstained: Hasty. Absent: None. Motion carried. (8-0-1) STAFF REPORT This is a site plan based on the recently approved Combined Development Plan named Jackson Townhomes. The property has been rezoned to Multi-Family Residential, Planned Development (MFR-PD) and General Commercial, Planned Development (GC-PD). Currently, the plan shows 45 townhome units with two-car garages. This is accessed by a private road that will be constructed within the development and maintained by the HOA.  H.R.P.C. MINUTES APRIL 6, 2021 PAGE 20 The development features an amenity area with a bench and a gazebo. There are also two mailbox kiosk locations with dedicated parking. The commercial portion of this development is required to tie into the private road for access to reduce access points on Gallatin Road. The developer of the townhomes will be responsible for creating this access, tying it into the existing parking area, and removing the access point(s) on Gallatin Road, unless the owner of the commercial lot, if different, chooses to make those changes per this plan. The commercial site plan other than the access change will be part of a future site plan when required for a new use or structure. The units are shown to have two-car garages, with primarily brick exteriors with hardie features. Most, if not all, of the units will have a covered patio with second floor balcony, except for units 24-34 where the balcony would violate the setback.  H.R.P.C. MINUTES APRIL 6, 2021 PAGE 21 STAFF COMMENTS PLANNING DEPARTMENT 1. Add electric utility sheet to be approved by city with transformers between or behind units and screened to be approved. Coordinate approved electrical plan’s NES/CEMC approval with Planning Department. 2. Add note stating units 24-34 will not have rear elevated balcony. This would violate the setback. 3. Streetlight type is required to be decorative as shown, approved by the Planning Department. 4. Road name(s) will need to be approved by E911 prior to building permit. Label approved road name(s) on corrected site plan. 5. Show general location of gazebo and bench in an enlarged detail of the amenity area, and add a streetlamp in the amenity area, with a note stating that amenities will be installed prior to first certificate of occupancy. 6. Add a real or faux window with shutters to 1st or 2nd story of end units to balance out architectural features. Attic or garage floor window is not necessary. 7. Show percentage of brick/stone and percentage of hardie, and percentage of other on each building (A, B, C, etc.) total exterior that match very closely to approved development plan.  H.R.P.C. MINUTES APRIL 6, 2021 PAGE 22 8. Visible drainage structures will need to be faced with brick or stone. 9. Page 21, 22, and 28 show a separate lot for the barn and small building that must be removed. 10. Show electric plan with locations of transformers behind the units or between buildings with screening and show a detail. 11. Show hardscape entry sign location 10’ from pavement with landscaping as required from section 13.6.3.9 of the Zoning Ordinance. 12. Clarify and distinguish 30’ stream buffer and PUDE from 60’ conservation easement (use different line pattern, etc). 13. Provide recorded copy of final HOA covenants and restrictions. 14. Provide recorded HPR formation and associated documentation. 15. Add small shrubs along sidewalk in this area below to block visible meters and utilities. 16. Note grass type and show seeding plan on landscape sheet. 17. 49 tree inches to be paid into the tree bank ($2,450). 18. Please use the following conversion table for determining tree replacement values for evergreen trees: 6-8’ height = 2.0” cal; 8-10’ height = 2.5” cal.; 10-12’ height = 3” cal.; 12-14’ height = 3.5” cal. 19. Make sure the correct trees spreads are specified per ANSI Z60.1. 20. On parcel 29, proposed grading is encroaching on two saved trees behind units 5 & 6. Revise grading. 21. On parcel 61.01, proposed grading encroaches on trees called out to be saved. Revise grading. 22. Show tree protection fencing on grading plan. 23. Provide City’s standard tree protection fencing detail.  H.R.P.C. MINUTES APRIL 6, 2021 PAGE 23 24. Provide typical unit foundation planting plan. Provide planting plans for side walls of units 18, 45, 23, 35, 1, 17, 12, 13 25. All grass areas must be irrigated. 26. Provide cut sheets on proposed lamp fixture. Fixture should be commercial-grade and may need to be upgraded to a more aesthetically improved fixture. 27. Sidewalk next to unit 24 encroaches into required buffer. Revise. 28. Required buffers must meet vegetation requirements as outlined in 11.4.10. Submitted by Grant Green, Senior Planner (March 31, 2021) PUBLIC WORKS 1. Show the existing culvert and elevation under the railroad. 2. Specify maximum 2% crosslope for ‘Walk Detail Yard’ detail. 3. Include the intersection sight triangles in plans. 4. Some sidewalks have been removed from the previous submittal. Provide sidewalk along both sides of streets with unit frontage, at a minimum. Submitted by Rick Mayo, Assistant City Engineer (March 25, 2021) FIRE DEPARTMENT 1. No comments. Submitted by Shane Nolan, Fire Inspector (March 25, 2021) UTILITY DISTRICT 1. Will need to submit sewer plans and review fee to HUD for approval. Submitted by David Brigance, HUD Construction Supervisor (February 5, 2021) 21-027-001: 108 JENNINGS DRIVE – DWELLING RELOCATION – SITE PLAN: MOTION BY Stringfellow, seconded by Altizer, to approve the 108 Jennings Drive – Dwelling Relocation – Site Plan, with all staff comments as listed below. Altizer, Hasty, Jenkins, Peterson, Silkwood, and Stringfellow voted aye. Nay: Hardwick and Longmire. Abstained: Coker. Absent: Hardcastle. Motion carried. (6-2-1)  H.R.P.C. MINUTES APRIL 6, 2021 PAGE 24 STAFF REPORT Craig Botko, the owner of the property at 108 Jennings Drive in the Lake Cumberland Acres Subdivision, is requesting to move approximately one third of the existing house on this 0.75- acre parcel in order to create an additional lot. The property is zoned Suburban Residential, Low Density (SR-1). The two new lots would meet subdivision compatibility requirements; and the home can meet the required setbacks, if approved. The current house is approximately 1,770 square feet. Mr. Botko is proposing to move the majority of the home. The stoop and screened porch will be removed, subtracting about 150 square feet. In the case where a Homeowner’s Association does not exist, the Zoning Ordinance requires Planning Commission approval. Following are the conditions that must be met for approval:  H.R.P.C. MINUTES APRIL 6, 2021 PAGE 25 A. The dwelling to be moved is consistent with the age, value, size, and appearance of existing dwellings with the developed area into which the dwelling is proposed to be moved. B. Approval for the movement of the dwelling has been given by: 1. The homeowner’s association of the development where the dwelling is to be moved, if a homeowner’s association exists; 2 The Planning Commission, if there is not a homeowner’s association or neighborhood association in existence in the area in question. ***The dwelling is considered consistent if: A. It is within ten (10) years of the average age of the existing structures in the Plot Plan showing relocated home. developed area; B. The value of the dwelling to be moved will initially appraise at least at the average appraisal of the existing structures within the developed area after all planned improvements have been completed once the dwelling has been moved; C. It is within one hundred (100) square feet of the average size of the existing structures within the developed area; and D. The appearance of the dwelling is consistent with those in the developed area, as determined by the body giving approval for the move. NearMap aerial view of property.  H.R.P.C. MINUTES APRIL 6, 2021 PAGE 26 NearMap aerial view showing surrounding properties and dwellings. STAFF COMMENTS PLANNING DEPARTMENT 1. A plat meeting setbacks and compatibility requirements will be required prior to moving the home. 2. The front setback requirement is 43’ (the average to the two surrounding homes). 3. Accessory buildings may not located be on a lot that does not have a primary dwelling.  H.R.P.C. MINUTES APRIL 6, 2021 PAGE 27 4. Relocated dwellings are to meet residential building standards (50% brick on all sides). Submitted by Sydny Simpson, Planner (March 30, 2021) PUBLIC WORKS 1. No comments. Submitted by Rick Mayo, Assistant City Engineer (March 25, 2021) FIRE DEPARTMENT 1. No comments. Submitted by Shane Nolan, Fire Inspector (March 25, 2021) UTILITY DISTRICT 1. No comments. Submitted by David Brigance, HUD Construction Supervisor (March 10, 2021) PRELIMINARY PLATS: 21-025-001: BAIRD FARM – PRELIMINARY PLAT: Brian Dunn, representative for Baird Farm, said the properties are intended to be owner- occupied. MOTION BY Altizer, seconded by Stringfellow, to approve the Baird Farm – Preliminary Plat, with all staff comments as listed below. Altizer, Coker, Hardwick, Hasty, Jenkins, Longmire, Peterson, Silkwood, and Stringfellow voted aye. Nay: None. Abstained: None. Absent: Hardcastle. Motion carried. (9-0-0)  H.R.P.C. MINUTES APRIL 6, 2021 PAGE 28 STAFF REPORT The applicant has submitted a Preliminary Plat for 167 lots, and 9 open space tracts, located between Fountain Brooke and the proposed Forest Park subdivisions. This 96-acre property was annexed into the city and zoned Suburban Residential, Low Density (SR-1) in early 2020, and does not require a rezoning for the proposed development. The proposed street network includes Norman Way, which is part of the planned East-West connector that will eventually connect Saundersville Road to New Shackle Road, dependent on the development the Baird Farm and adjacent subdivisions along the route, including Forest Park and Anderson Pointe. In addition, the development will also increase connectivity significantly for the area, with additional connections to Fountain Brooke on Fountain Brooke Drive and Forest Park via Bristol Road. The developer has agreed at staff request to use names of Hendernville police officers that have fallen in the line of duty as part of the development, which are preapproved by Sumner E-911.  H.R.P.C. MINUTES APRIL 6, 2021 PAGE 29 Baird Farm Street Connectivity Plan (Norman Way Collector) The developer has also proposed enhancements to the development that exceed the minimum requirements for an SR-1 development. A 6’ grass strip (as opposed to the required 5’) is being implemented on each street, which has an increased aesthetic appeal. While no open space or amenities are required given it is not a planned development, the applicant has proposed to also have approximately 13.6 acres of HOA-maintained open space and a playground. Construction plans will need to be submitted after approval of the proposed plat, and once approved and infrastructure is in place and inspected, a Final Plat may then be submitted. STAFF COMMENTS PLANNING DEPARTMENT 1. Add note stating, “Per Section 12.2.4 of the City of Hendersonville Zoning Ordinance, 50% of the exterior is required to be brick or stone.” 2. Add a note stating, “Per Section 12.2.5.1, if more than 50% of the homes in the subdivision have front entry garages, all the homes are required to have carriage style doors, and either a) two single wide doors rather than a double wide door, or b) shall have an arch over the garage door (brick or dryvid), columns, a portico or decorative/ornamental lighting.” 3. Provide width of access easement for sidewalks outside of ROW in cul-de-sac lots (5’, etc.). 4. Show access easement between lots at end of cul-de-sac on Sadek Drive to open space.  H.R.P.C. MINUTES APRIL 6, 2021 PAGE 30 5. Provide a maintenance easement between lots for Open Space B. This should be wide enough for equipment needed by the HOA to maintain the open space, at least 10’. Keep in mind the width needed for tree-trimming and any other such equipment for the future. 6. Consider adding brick or stone sides to mailbox kiosks, as well as a covered overhang for protection in inclement weather. 7. Show spec/detail of the proposed decorative streetlight pole and lamp. 8. Street trees are required in the grass strip (as applicant has provided in the cross-sections) and will need to be shown on the landscape plan that will be required sheets in the construction plans. In addition, a detail of the type of playground equipment should be shown on the construction plans with a timeline for it being installed (at what point with which phase). Submitted by Grant Green, Senior Planner; and Keith Free, MPA, AICP, Planning Director (March 31, 2021) PUBLIC WORKS 1. Edit the City of Hendersonville standard notes to replace generic references with project specific ones. 2. The typical street section shows a 10’ PUDE along the right-of-way but the typical lot layout shows a wider one. 3. Label all streets on each drawing. 4. Ensure streetlights are provided at all intersections and cul-de-sacs. 5. Recommendations made through the limited scope TIS will be required as part of the construction document approval process for this project. Submitted by Rick Mayo, Assistant City Engineer (March 25, 2021) FIRE DEPARTMENT 1. No comments. Submitted by Shane Nolan, Fire Inspector (March 25, 2021) UTILITY DISTRICT 1. WHUD Water and Sewer, Piedmont Gas. Submitted by David Brigance, HUD Construction Supervisor (March 10, 2021)  H.R.P.C. MINUTES APRIL 6, 2021 PAGE 31 REZONING REQUEST: 21-021-001: CAGES ROAD TOWNHOMES – REZONING (OTC > OTR): MOTION BY Hasty, seconded by Silkwood, to recommend approval of the Cages Road Townhomes – Rezoning (OTC > OTR) to the Board of Mayor and Aldermen, based on the following Findings of Fact: (1) the amendment is in agreement with the Land Use Plan; (2) there will be no significant adverse effect upon adjoining property owners, unless such effect can be justified by the overwhelming public good or welfare; (3) conditions affecting the area have changed to a sufficient extent to warrant an amendment to the area’s Land Use Plan, and subsequently, the Zoning Map, with all staff comments as listed below. Hasty, Jenkins, Silkwood, and Stringfellow voted aye. Nay: Altizer, Coker, Hardwick, Longmire, and Peterson. Abstained: None. Absent: Hardcastle. Motion failed. (4-5-0) STAFF REPORT The Applicant has submitted a rezoning request for a 1.06-acre portion of two properties at the intersection of Sanders Ferry and Cages Road. This includes the entirety of Tax Map 160M C Parcel 15.00 and the northern part of Parcel 13.00. This portion is currently zoned Old Town Commercial (OTC), and the request is to rezone this 1.06 acres to Old Town Residential (OTR). The remainder of the portion of the two tracts, currently zoned Old Town Residential (OTR), is approximately 2.31 acres. Approval of the request would rezone the entirety of the two tracts to Old Town Residential (OTR). The application states that the rezoning request is to allow the intended development of 40-50 residential units. OTR allows multi-family, townhome, and single-family residential uses to be developed at up to 15 units per acre. Both the current OTC and proposed OTR zoning are consistent with the surrounding area. The parcels combined at 3.3+ acres are large enough for a Planned Development rezoning request if the owner chose to do so in the future, which requires 3 acres. The existing 2.31 acres zoned OTR could currently be developed with a site plan, but the remaining 1.06 acres require rezoning approval to develop residentially.  H.R.P.C. MINUTES APRIL 6, 2021 PAGE 32 The existing zoning and uses of proposed rezoning area are as follows:  To the west of the rezoned area: zoned Old Town Residential (OTR) with a vacant land use.  To the north and east of the rezoned area: zoned Old Town Commercial (OTR) with uses of a residential home to the north, and across Sanders Ferry to the west, commercial businesses bordering the lake including Hook Outfitters.  To the south of the rezoned area: zoned Old Town Residential (OTR) with a vacant land use. The site is located within the “Old Town” character area as defined by the Future Land Use Plan. The “Old Town” character area does allow for the consideration of Old Town Residential (OTR) zoning to replace the existing Old Town Commercial (OTC) zoning. This would not require a change to the Land Use and Transportation Plan. ESTIMATED NEXT STEPS IN THIS REZONING PROCESS: 1. BOMA General Committee Meeting (April 13, 2021, estimated) 2. BOMA Regular Meeting – 1st Reading (April 27, 2021 estimated) 3. BOMA Regular Meeting – 2nd Reading & Public Hearing (May 25, 2021, estimated) STAFF COMMENTS PLANNING DEPARTMENT 1. Amend plan to show just 1.06 acres to be rezoned on application and rezoning sketch. Submitted by Grant Green, Senior Planner (March 24, 2021)  H.R.P.C. MINUTES APRIL 6, 2021 PAGE 33 PUBLIC WORKS 1. Specific street improvements will be determined later. Submitted by Rick Mayo, Assistant City Engineer (March 25, 2021) FIRE DEPARTMENT 1. No comments. Submitted by Shane Nolan, Fire Inspector (March 25, 2021) UTILITY DISTRICT 1. No comments. Submitted by David Brigance, HUD Construction Supervisor (March 10, 2021) RELATED PROJECTS: None. STAFF-REVIEWED PROJECTS, APPROVED: The Hendersonville Regional Planning Commission acknowledged staff’s approval of the following projects. No other action was taken: 21-014-001: CENTER POINT PARK SUBDIVISION, LOTS 3 & 4 – FINAL PLAT 20-108-001: CONNOR SUBDIVISION (TN UNDERGROUND) – FINAL PLAT 21-011-001: JACKSON PROPERTY – FINAL PLAT STAFF-REVIEWED PROJECTS, PENDING: 21-017-001: CRUISIN’ SPORTS GARAGE – SITE PLAN 21-031-001: INDIAN LAKE CENTER, PHASE 4, LOT 1 (LOWES) SETBACK REVISION – FINAL PLAT 21-030-001: INDIAN LAKE CENTER, PHASE 4 RESUB. LOT 5B (BRUSTER’S) – FINAL PLAT  H.R.P.C. MINUTES APRIL 6, 2021 PAGE 34 20-103-001: PNC ATM ADDITION (204 ANDERSON LANE NORTH) – SITE PLAN 21-028-001: SAFARI CAR WASH, EXTERIOR RENOVATION – SITE PLAN 21-029-001: TARGET, EXTERIOR RENOVATION (WOOD PANEL REMOVAL) – SITE PLAN OTHER: RESOLUTION 2021-01: A Resolution recommending acceptance of the dedication of the completed streets in Hunt Club, Phase 9, Hendersonville, Sumner County, Tennessee MOTION BY Longmire, seconded by Stringfellow, to approve Resolution 2021-01. Altizer, Coker, , Hardwick, Hasty, Jenkins, Longmire, Peterson, Silkwood, and Stringfellow voted aye. Nay: None. Abstained: None. Absent: Hardcastle. Motion carried. (9-0-0) PLANNING DIRECTOR COMMENTS: Director Keith Free told Planning Commissioners that the upcoming May meeting(s) would most likely be in person, as the Governor’s Executive Order to allow for digital conferencing is set to expire April 30, 2021. He also reminder Commissioners of the Work Session scheduled for Tuesday, May 18, 2021. Free discussed creating City-issued email addresses for the Planning Commissioners and commended Timothy Whitten on his work with the tree planting initiative at Vietnam Veterans interchanges. He also went over research regarding apartment approval within the City Limits.  H.R.P.C. MINUTES APRIL 6, 2021 PAGE 35 ADJOURNMENT: Chairman Jenkins recommended an outing for Planning Commissioners to travel around the greater Nashville area to discuss current development trends. MOTION BY Stringfellow, seconded by Coker, to adjourn the Hendersonville Regional Planning Commission Meeting at 8:21 p.m. Altizer, Coker, Hardwick, Hasty, Jenkins, Longmire, Peterson, Silkwood, and Stringfellow voted aye. Nay: None. Abstained: None. Absent: Hardcastle. Motion carried. (9-0-0) ___________________________________ ___________________________________ DARLENE STRINGFELLOW, Secretary DAVID JENKINS, Chairman ___________________________________ KEITH L. FREE, MPA, AICP, Planning Director