Feb 5, 2024 Meeting

MINUTES OFFICIAL PROCEEDINGS FEBRUARY 5, 2024 COUNCIL MEETING Herreid City Hall 102 Main St N. Herreid, SD 57632 I. Call to Order The Herreid City Council was called to order by Council President, Adrienne Dupper, on the above date at 7:30pm at City Hall II. Roll Call The following members were present: Adrienne Dupper; Kim Rossow; Paul Weisbeck; Bob Rossow; and Lacy Fuehrer. Mayor Gary Weismantel and member Brady Vander Vorst were absent. Also present were: Keith Hall, Finance Officer; Brett Van Vugt; Maintenance; Karen Speidel, Selby Record; Orland Geigle, Prairie Pioneer, and Toby Mauck, Heartland Waste Management. Joining later were Mark Bates, Lance Vander Vorst, Chad Fuehrer, Ryan Horner, Robert Weisbeck, Karson Vander Vorst, and Jesse Weisbeck all representing the Herreid Fire Department. III. Approval of Agenda Moved by Fuehrer, seconded by B. Rossow to approve the agenda. All members present voted aye; motion carried. IV. Approval of Minutes Moved by Weisbeck, seconded by K. Rossow to approve the January 3rd and January 22nd meeting minutes. All members present voted aye; motion carried. V. Approval of Claims Moved by B. Rossow, seconded by Fuehrer to approve the normal and additional January claims. All members present voted aye; motion carried. Additional claims included two invoices from Schilling Excavating totaling $2,745.45 for service work last year. JANUARY 2024 Claims 24/7 Gas Fuel $282.23 A-1 Heating & Air City Hall Repairs $534.69 Agtegra LP Fuel $818.58 Cahill Bauer & Associates Services $80.00 Campbell County Bank Security Box Fee $25.00 Campbell County Hwy Dept Parts & Supplies $87.00 Campbell County Sheriff Services $3,112.80 Code Enforcement Specialists 2024 Retainer Fee $1,500.00 Dakota Pump Inc Repairs $3,906.45 DANR Permit Renewal Fees $550.00 DANR Water Dist Cert Exam $60.00 DVL Fire & Safety Services $296.25 Ferguson Waterworks Meters $2,250.77 gWorks 2024 Annual Fees $5,304.00 Heartland Waste Garbage Collection $4,725.00 Herreid Concrete Materials $245.00 Herreid Lumber Supplies & Materials $91.07 Herreid Super Stop Fuel $272.77 Huber & Son Services $144.57 MDU Utilities $2,183.50 NECOG Annual Membership Dues $1,748.45 Prairie Pioneer Publishing $447.26 Quill Corp Supplies $33.61 SD Dept of Health Sampling Fees $30.00 SD Dept of Revenue Sales Taxes $342.54 SD One Call Locates $2.24 SD Reemployment Unemployment Insurance $1.60 Selby Record Publishing $120.00  Servall Rugs $37.21 US Bank & Trust Qtrly Loan Payment - Sewer Proj $9,079.38 USA Bue Book Materials $106.06 USDA Loan Payments for Sewer Projects $7,727.00 Valley Telco Utilities $352.15 Visa Supplies $719.68 WEB Water Bulk Water $7,543.25 Payroll Finance Dept $3,309.17 Streets Dept $1,922.98 Water Dept $1,670.59 VI. Sheriff's Report None VII. Problem Resolution Forms One problem resolution submitted was discussed with no decisive action taken. The matter will be discussed again in future meetings to determine the proper resolution. VIII. Building Permits None IX. Public Comments One public comment brought to member Weisbeck was discussed concerning work to be completed in front of a resident's property. It was noted that the work is scheduled to be completed in the spring. No action was taken. X. Old Business a. Herreid Fire Dept. at 7:45pm The Herreid Fire Department appeared before the council to give an update on any donation commitments made toward the planned fire hall addition. It was noted that they have had very little success in gaining any commitments. When asked how much of the projected $140,500 cost they were trying to raise, they expressed that the goal was to raise 70 to 75 thousand dollars. The council expressed that any sizable donation was not in this year's budget and asked if the city could pledge a donation to be made in 2025 so that it could be budgeted next year. Bates stated that a pledged donation would be sufficient to secure the funds needed to move forward starting this year. After further discussion, Weisbeck motioned and K. Rossow seconded to pledge $70,000 toward the project to be paid out in 2025. All members present voted aye; motion carried. b. Clinic Maintenance Following a discussion concerning the purchase of a new furnace and a new commercial dehumidifier for the clinic, a motion was made by K. Rossow, seconded by B. Rossow to purchase both units at an approximate total cost of $6,854. All members present voted aye; the motion carried. c. Pool During a discussion concerning the pool project, Hall noted that he was contacted earlier in the day by another subcontractor who still has outstanding unpaid invoices from their work completed on the project. They told Hall that Inside & Out, the main contractor, still has not paid them to date, leaving a total of $12,656 due. It was also noted that Herreid Concrete still has not been paid the final $2,203 owed to them by the contractor Inside & Out. Following further discussion, it was suggested that the city only pay the amount to cover the unpaid invoice totals but not the full remaining payment because of unresolved punch list items. Weisbeck motioned and B. Rossow seconded to pay $14, 860.23 which totals the amount due to the unpaid subcontractors, but only if each check was made out to both Inside & Out and the respective subcontractors. All members present voted aye; motion carried. d. City Hall Floors No action taken e. Community Center Furnace Heard from Van Vugt on any updates on the status of the Community Center furnace repairs. It was noted that things were still in the process. f. Water Tower Refurbish Project Heard from Hall that according to Maguire Iron, the council should be considering what logo they want to be painted on the water tower during the refurbish project that is to be started this summer. XI. New Business a. Garbage Collection Contract Bid Opening Only one qualifying bid was received for the three-year garbage collection contract. That bid was from Heartland Waste Management and was for three years at $5,670 per month. That price is up from the current $4,725 per month for a difference of $945 per month. The motion was made by K. Rossow, seconded by Fuehrer to accept the bid from Heartland Waste. All members present voted aye; motion carried. b. Surplus Items Several items were discussed to be sold by surplus. Items listed were a sprayer for the old tractor that was sold in December, some tables and chairs, a generator, and the old pool fencing. The motion was made by Dupper, seconded by Fuehrer to surplus the listed items at a future date. All members present voted aye; motion carried. c. NECOG Annual Report The council reviewed the annual report from NECOG. d. 2024 Dakota Pump Annual Contract Renewal This will be tabled to the March meeting pending more information to be gathered to make any decisions. e. Resident Utility Portal Heard from Hall that the resident portal, FrontDesk, is now operable and ready for Herreid residents to begin using. It was noted that the portal allows residents to register their utility accounts which will help them stay better informed on their water usage and account history, and that it offers multiple payment methods. XII. Maintenance Report Heard from Van Vugt on a couple of minor updates. XIII. Finance Report Discussed delinquent utility accounts. XIV. Executive Session – SDCL 1-25-2 (1) personnel XV. Executive Session – SDCL 1-25-2 (4) legal XVI. Next Meeting The next regularly scheduled Council meeting is scheduled for Monday, March 4th at 7:30 pm. XVII. Adjournment With no further business, the meeting was adjourned at 8:43 pm APPROVED: ___________________________________ Adrienne Dupper, Board President ATTEST: __________________________________ Keith Hall, Finance Officer This institution is an equal opportunity provider.