City Council

City of Hesperia City Council Chambers 9700 Seventh Ave. Hesperia CA, 92345 www.cityofhesperia.us Meeting Agenda Tuesday, July 1, 2014 6:30 PM City Council City Council Meeting Agenda July 1, 2014 REGULAR MEETING AGENDA HESPERIA CITY COUNCIL SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY HESPERIA HOUSING AUTHORITY HESPERIA COMMUNITY DEVELOPMENT COMMISSION HESPERIA FIRE PROTECTION DISTRICT HESPERIA WATER DISTRICT As a courtesy, please silence your cell phones, pagers, and other electronic devices while the meeting is in session. Thank you. Prior to action of the Council, any member of the audience will have the opportunity to address the legislative body on any item listed on the agenda, including those on the Consent Calendar. Comments are limited to three (3) minutes for Public Comments, Consent Calendar and New Business and five (5) minutes for Public Hearings. PLEASE SUBMIT A COMMENT CARD TO THE CITY CLERK WITH THE AGENDA ITEM NUMBER NOTED. CLOSED SESSION - 6:00 PM Conference with Legal Counsel – Existing Litigation Government Code Section 54956.9(d)1 1. McWatters v City of Hesperia Roll Call Mayor Thurston "Smitty" Smith Mayor Pro Tem Eric Schmidt Council Member Russell Blewett Council Member Bill Holland Council Member Mike Leonard CALL TO ORDER - 6:30 PM A. Invocation by Jon Self of Church of Jesus Christ of Latter-day Saints B. Pledge of Allegiance to the Flag C. Roll Call Mayor Thurston "Smitty" Smith Mayor Pro Tem Eric Schmidt Council Member Russell Blewett Council Member Bill Holland Council Member Mike Leonard D. Agenda Revisions and Announcements by City Clerk E. Closed Session Reports by City Attorney ANNOUNCEMENTS/PRESENTATIONS 1. Presentation by Dr. Ray Wolfe, Ph.D Executive Director of SANBAG and City of Hesperia Page 2 Printed on 6/24/2014 City Council Meeting Agenda July 1, 2014 Representatives from Security Paving 2. Community Events Calendar by Rachel Molina, Community Relations and Media Coordinator PUBLIC COMMENTS Please complete a “Comment Card” and give it to the City Clerk. Comments are limited to three (3) minutes per individual. State your name for the record before making your presentation. Disclosure of your address is optional, but very helpful for the follow-up process. Under the provisions of the Brown Act, the Council is prohibited from taking action on oral requests. However, Council/Agency/Authority/Commission/Board Members may respond briefly or refer the communication to staff. The Council/Agency/Authority/Commission/Board may also request the City Clerk to calendar an item related to your communication at a future meeting. 1) City Council 2) Fire District 3) Water District JOINT CONSENT CALENDAR 1. Consideration of the Draft Minutes from the Regular Meeting held Tuesday , June 17, 2014 Recommended Action: It is recommended that the City Council approve the Draft Minutes from the Regular Meeting held Tuesday, June 17, 2014. Staff Person: City Clerk Melinda Sayre-Castro Attachments: Draft Min CC 2014-06-17 2. Warrant Run Report (City - Successor Agency - Housing Authority - Community Development Commission - Fire - Water) Recommended Action: It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, Fire District, and Water District. Staff Person: Assistant City Manager/Management Services Brian Johnson Attachments: SR Warrant Run 7-1-2014 Attachment 1 - Warrant Run 3. Landscape Maintenance Contract for Civic Center, Police Department and County Green Belt Recommended Action: It is recommended that the City Council authorize the City Manager to execute a three (3) year landscape maintenance and repair contract with D & D Commercial Landscape of Hesperia to provide landscape maintenance and City of Hesperia Page 3 Printed on 6/24/2014 City Council Meeting Agenda July 1, 2014 repair services at City Hall, Branch Library, Police Department, and the landscape surround the San Bernardino County building in the not -to-exceed amount of $89,400. Staff Person: Director of Public Works Dale Burke Attachments: SR Landscape Maintenance Contract 7-1-2014 Attachment 1- Bid Comparison 4. Heating, Ventilation and Air Conditioning Preventative Maintenance and Repair Services Recommended Action: It is recommended that the City Council and Board of Directors of the Hesperia Water District authorize the City Manager to extend the current three (3) year Professional Services Agreement with MDM West for one (1) additional year, increasing the not-to-exceed amount to $186,750. Staff Person: Director of Public Works Dale Burke Attachments: SR HVAC Services 7-1-2014 5. Award Road Striping Contract - J & S Striping Inc. Recommended Action: It is recommended that the City Council authorize the City Manager to execute a Contract and Purchase Requisition for a three (3) year contract to the lowest responsive/responsible bidder, J & S Striping Inc. of Ontario, California, for city-wide restriping services in the amount of $313,077 with contract authority for the not-to-exceed amount of $390,000. Staff Person: Director of Public Works Dale Burke Attachments: SR Road Striping Contract 7-1-2014 6. Paving Material Demands for Fiscal Year 2014-15 Recommended Action: It is recommended that the City Council authorize the City Manager to execute an open purchase order with Vulcan Materials Company and Blue Diamond Materials of Oro Grande, California, for asphalt materials necessary to repair the City streets in the not-to-exceed amount of $100,000. Staff Person: Director of Public Works Dale Burke Attachments: SR Paving Material Fiscal Year 2014-15 7-1-2014 Attachment 1 - Blue Diamond Quote Attachment 2 - Vulcan Material Co. Quote 7. Amend Professional Services Agreement with CWE for Water Quality Compliance Recommended Action: City of Hesperia Page 4 Printed on 6/24/2014 City Council Meeting Agenda July 1, 2014 It is recommended that the City Council approve an amendment in the amount of $487.33 to Professional Services Agreement (PSA) 2012-13-051 with CWE for a total contract amount of $50,465.22, and authorize the City Manager to execute said amendment. Staff Person: Director of Development Services Scott Priester Attachments: SR CWE Professional Services Agreement 7-1-2014 8. Award Weed Abatement Contract - Lawnscape Systems Inc. Recommended Action: It is recommended that the City Council authorize the City Manager to execute a three (3) year contract to the lowest responsive/responsible bidder, Lawnscape Systems Inc., of Montclair California, for weed abatement services, in the amount of $141,000, with a 10% contingency of $14,100, for a contract authority in the not-to-exceed amount of $155,100. Staff Person: Director of Public Works Dale Burke Attachments: SR Weed Abatement Contract 7-1-2014 9. Amend and Increase Contract 2009-10-092 with Goodspeed Auto Fueling Systems Recommended Action: It is recommended that the City Council and Chair and Board Members of the Hesperia Water District and the Successor Agency to Hesperia Community Redevelopment Agency authorize the City Manager to execute an amendment to contract number 2009-10-092 with Goodspeed Auto Fueling Systems, thereby extending the contract and increasing the contract authority an additional $400,000 with a new not-to-exceed amount of $2,150,000. Staff Person: Director of Public Works Dale Burke Attachments: SR Goodspeed Auto Fueling System Contract 7-1-2014 10. Fleet Maintenance Services for Fiscal Year 2014-15 Recommended Action: It is recommended that the City Council and Board Members of the Hesperia Water District and the Successor Agency to Hesperia Community Redevelopment Agency authorize the City Manager to execute a Purchase Requisition, with the Hesperia Unified School District, in the amount of $423,000 which includes a contingency of 10% (for possible further maintenance increases) for the provision of providing vehicle /equipment maintenance to the City of Hesperia, Hesperia Water District and the Successor Agency to Hesperia Community Redevelopment Agency for Fiscal Year 2014-15. Staff Person: Director of Public Works Dale Burke Attachments: SR Fleet Maintenance Services 7-1-2014 Attachment 1 - Vehicle Maintenance Agreement City of Hesperia Page 5 Printed on 6/24/2014 City Council Meeting Agenda July 1, 2014 11. Release of Option Agreement Recommended Action: It is recommended that the City Council acting as Successor Agency to former Hesperia Community Redevelopment Agency (HCRA) adopt Resolution No. SA 2014-06 authorizing the City Manager to execute the Release of Option Agreement (Release) on real property located at approximately the south-east corner of Main Street and Escondido (Property), as described in Exhibit “A” of the Release. Staff Person: Economic Development Director Steve Lantsberger Attachments: SR Release of Option Agreement 7-1-2014 Attachment 1 - Release of Option Agreement Resolution SA 2014-06 NEW BUSINESS NEW BUSINESS - City Council 12. Technology Purchase of Redundant Computer System Recommended Action: It is recommended that the City Council authorize the City Manager to approve the purchase of a redundant computer system in the amount of $234,465.53. Staff Person: Interim IT Manager Sean Boal Attachments: SR Redundant Computer System 7-1-2014 COUNCIL COMMITTEE REPORTS AND COMMENTS The Council may report on their activities as appointed representatives of the City on various Boards and Committees and/or may make comments of general interest or report on their activities as a representative of the City. CITY MANAGER/CITY ATTORNEY/STAFF REPORTS The City Manager, City Attorney or staff may make announcements or reports concerning items of interest to the Council and the public. ADJOURNMENT City of Hesperia Page 6 Printed on 6/24/2014 City Council Meeting Agenda July 1, 2014 I, Melinda Sayre-Castro, City Clerk of the City of Hesperia, California do hereby certify that I caused to be posted the foregoing agenda on Tuesday, June 24, 2014 at 5:30 p.m. pursuant to California Government Code §54954.2. _____________________________ Melinda Sayre-Castro, City Clerk Documents produced by the City and distributed less than 72 hours prior to the meeting regarding items on the agenda will be made available in the City Clerk's Office during normal business hours. City of Hesperia Page 7 Printed on 6/24/2014