City Council

City of Hesperia City Council Chambers 9700 Seventh Ave. Hesperia CA, 92345 www.cityofhesperia.us Meeting Agenda Tuesday, August 18, 2015 6:30 PM City Council City Council Meeting Agenda August 18, 2015 REGULAR MEETING AGENDA HESPERIA CITY COUNCIL SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY HESPERIA HOUSING AUTHORITY HESPERIA COMMUNITY DEVELOPMENT COMMISSION HESPERIA FIRE PROTECTION DISTRICT HESPERIA WATER DISTRICT As a courtesy, please silence your cell phones, pagers, and other electronic devices while the meeting is in session. Thank you. Prior to action of the Council, any member of the audience will have the opportunity to address the legislative body on any item listed on the agenda, including those on the Consent Calendar. Comments are limited to three (3) minutes for Public Comments, Consent Calendar and New Business and five (5) minutes for Public Hearings. PLEASE SUBMIT A COMMENT CARD TO THE CITY CLERK WITH THE AGENDA ITEM NUMBER NOTED. NO CLOSED SESSION CALL TO ORDER - 6:30 PM A. Invocation by Vincent Hanke of Oasis High Desert Church B. Pledge of Allegiance to the Flag C. Roll Call Mayor Eric Schmidt Mayor Pro Tem Bill Holland Council Member Russell Blewett Council Member Mike Leonard Council Member Paul Russ D. Agenda Revisions and Announcements by City Clerk E. Closed Session Reports by City Attorney ANNOUNCEMENTS/PRESENTATIONS 1. Employee of the Month for August to Paul Jung, Data Administrator by Sean Boal, IT Manager 2. Community Events Calendar by Rachel Molina, Community Relations and Media Coordinator PUBLIC COMMENTS City of Hesperia Page 2 Printed on 8/12/2015 City Council Meeting Agenda August 18, 2015 Please complete a “Comment Card” and give it to the City Clerk. Comments are limited to three (3) minutes per individual. State your name for the record before making your presentation. Disclosure of your address is optional, but very helpful for the follow-up process. Under the provisions of the Brown Act, the Council is prohibited from taking action on oral requests. However, Council/Agency/Authority/Commission/Board Members may respond briefly or refer the communication to staff. The Council/Agency/Authority/Commission/Board may also request the City Clerk to calendar an item related to your communication at a future meeting. 1) City Council 2) Fire District 3) Water District JOINT CONSENT CALENDAR 1. Consideration of the Draft Minutes from the Special Meeting held Tuesday, August 4, 2015 Recommended Action: It is recommended that the City Council approve the Draft Minutes from the Special Meeting held Tuesday, August 4, 2015. Staff Person: City Clerk Melinda Sayre-Castro Attachments: Draft CC Min 2015-08-04 2. Warrant Run Report (City - Successor Agency - Housing Authority - Community Development Commission - Fire - Water) Recommended Action: It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, Fire District, and Water District. Staff Person: Assistant City Manager/Management Services Brian Johnson Attachments: SR Warrant Run Report 8-18-2015 Attachment 1 - Warrant Run 3. Treasurer’s Cash Report for the period ended June 30, 2015 Recommended Action: It is recommended that the Council/Board accept the Treasurer’s Cash Report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, Fire District, and Water District. Staff Person: Assistant City Manager/Management Services Brian Johnson Attachments: SR Treasurer's Report 8-18-2015 Attachment 1 - Investment Reports 4. Real Property Purchase and Sale Agreement, Lease - APNs 0410-171-19 & 47 City of Hesperia Page 3 Printed on 8/12/2015 City Council Meeting Agenda August 18, 2015 Recommended Action: It is recommended that the City Council and Commissioners of the Hesperia Housing Authority adopt Joint Resolution No. 2015-38 and HHA 2015-07: (i) approving the “Agreement for Purchase and Sale of Real Property and Joint Escrow Instructions” (PSA) by and between the City (Seller) and the Hesperia Housing Authority [HHA (Buyer)] for 9393 Santa Fe East - APNs 0410-171-19 & 47 (Property); (ii) authorizing the City Manager/Executive Director to execute the PSA and related documents including the grant deed, and /or any amendments thereto, on behalf of the City and HHA; (iii) approving a Fiscal Year 2015-16 Budget Amendment in the amount of $725,000 to be appropriated from Fund 371 and allocated to Account Number 371-25-263-2700-8400 (Land & Buildings) to fund this acquisition; (iv) authorizing the Executive Director to execute a Lease by and between the HHA and BNSF Railway Company for the Property, and (v) authorizing the City Manager/Executive Director to take any necessary actions to carry out the intent of the City and HHA pursuant to this Joint Resolution. Staff Person: Economic Development Director Steve Lantsberger Attachments: SR Purchase and Sale Agreement 8-18-2015 Joint Resolution 2015-38 & HHA 2015-07 5. Amendment to Contract with Data Ticket, Inc. for collection services Recommended Action: It is recommended that the City Council approve an amendment in the amount of $293,000 to the contract with Data Ticket, Inc. (PSA 2012-13-049) for a total contract amount of $443,000 and authorize the City Manager to execute the amended contract with Data Ticket, Inc for the management and collection of citations, cost recovery, appeals, and hearing officer services. Staff Person: Director of Development Services Scott Priester Attachments: SR Data Ticket Contract Amendment 8-18-2015 6. Amend contract 2010-11-050 with the City of Victorville for Shared Traffic Signal Maintenance on Bear Valley Road Recommended Action: It is recommended that the City Council authorize the City Manager to execute an amendment to contract number 2010-11-050 with the City of Victorville, thereby approving an increase in the contract authority by an additional $75,000, with a new not-to-exceed contract amount of $200,000 for the maintenance of 14 shared traffic signals on Bear Valley Road. Staff Person: Director of Public Works Dale Burke Attachments: SR Shared Traffic Signal Maintenance 8-18-2015 7. Adopt Resolution HWD 2015-011 Amending the Fiscal Year 2015-16 Adopted Budget and Award a Professional Services Agreement for Engineering Design Services for Reclaimed Water Distribution System (C.O. No. 8087) City of Hesperia Page 4 Printed on 8/12/2015 City Council Meeting Agenda August 18, 2015 Recommended Action: It is recommended that the Council adopt Resolution HWD 2015-011 amending the Fiscal Year 2015-16 Adopted Budget by appropriating $290,000 to the Reclaimed Water Distribution System project (Account No. 701-29-800-8087-7500); and that the City Council award a Professional Services Agreement (PSA) to Merrell-Johnson Companies in the amount of $205,368 plus a contingency amount of $20,000 for a total not-to-exceed amount of $225,368 for Professional Engineering Design Services for Reclaimed Water Distribution System (C.O. No. 8087), and authorize the City Manager to execute said agreement. Staff Person: Director of Development Services Scott Priester Attachments: SR PSA Engineering Design Services 8-18-2015 HWD Resolution 2015-011 8. Consideration of Initiation of Extension of Service EOS15-00001; Applicant: Maria Rivera; APN: 3046-062-20 Recommended Action: It is recommended that the Board of Directors of the Hesperia Water District adopt Resolution No. HWD 2015-10, requesting that the Local Agency Formation Commission initiate proceedings to allow the District to provide water to a single-family residence within County Service Area CSA70-J at 13425 Sage Street. Staff Person: Senior Planner Stan Liudahl Attachments: SR Extension of Service 8-18-2015 Attachment 1 - Water Map Attachment 2 - Letter from Kristy Kopelk Attachment 3 - Letter from Steve Samaras Resolution HWD 2015-10 CONSENT ORDINANCES WAIVE READING OF ORDINANCES Approve the reading by title of all ordinances and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived. 9. Assembly Bill 2188 - Solar Energy Systems Review and Inspection Recommended Action: Place on second reading and adopt by title waiving the text of Ordinance No . 2015-08 adopting regulations regarding State mandates for the plan review and inspection of certain residential rooftop solar systems. Staff Person: Director of Development Services Scott Priester City of Hesperia Page 5 Printed on 8/12/2015 City Council Meeting Agenda August 18, 2015 Attachments: SR AB 2188 Solar Regulations 8-4-2015 Ordinance 2015-08 Attachment 1 - Attachment A Attachment 2 - Attachment B Attachment 3 - Exhibit A PUBLIC HEARINGS Please complete a “Comment Card” and give it to the City Clerk prior to the meeting. Comments are limited to five (5) minutes per individual. State your name for the record before making your presentation. Disclosure of your address is optional, but very helpful for the follow-up process. WAIVE READING OF ORDINANCES Approve the reading by title of all ordinances and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived. PUBLIC HEARING 10. Consideration of Appeal (APP15-00001) of the Planning Commission’s decision to deny Specific Plan Amendment SPLA14-00004; Applicant: Joseph E. Bonadiman; 0405-053-08 & 09 Recommended Action: It is recommended that the City Council adopt Resolution No. 2015-26, upholding the Planning Commission's decision to deny Specific Plan Amendment SPLA15-00004. Staff Person: Senior Planner Daniel Alcayaga Attachments: SR Appeal APP15-00001 8-18-2015 Attachment 1- Land Use Map Attachment 2 - Aerial Photo Attachment 3 - Negative Declaration Attachment 4 - Initial Study Resolution 2015-26 Ordinance 2015-06 Attachment 5 - Exhibit 'A' 11. Consideration of Specific Plan Amendment SPLA14-00005 & Site Plan Review SPR14-00006; Applicant: Chirco-Mancinelli; APNs: 3064-441-01, 02, and 03 Recommended Action: The Planning Commission recommends that the City Council introduce and place on first reading Ordinance No. 2015-09, approving Specific Plan Amendment SPLA14-00005 and adopt Resolution No. 2015-043 approving Site Plan Review SPR14-00006. Staff Person: Senior Planner Daniel Alcayaga City of Hesperia Page 6 Printed on 8/12/2015 City Council Meeting Agenda August 18, 2015 Attachments: SR SPLA14-00005 & SPR14-00006 8-18-2015 Attachment 1 - Site Plan Attachment 2 - Specific Plan Map Attachment 3 - Aerial Photo Attachment 4 - One-story Floor Plan Attachment 5 - Two-story Floor Plan Attachment 6 - Architectural Elevations Attachment 7 - Architectural Elevations Attachment 8 - Negative Declaration Attachment 9 - Initial Study Ordinance 2015-09 Attachment 10 - Exhibit A Resolution 2015-043 Attachment 11 - Conditions of Approval NEW BUSINESS NEW BUSINESS 12. Award a contract to Matich Corporation for the construction of the FY 2014-15 Annual Street Improvement Project (CO #7129) Recommended Action: It is recommended that the City Council award a construction contract to the lowest responsive/responsible bidder, Matich Corporation for the FY 2014-15 Annual Street Improvement Project in the amount of $2,589,703.86; approve a 5% contingency in the amount of $129,485.14 for a total authorized contract amount of $2,719,189; approve the design of the project represented by the plans and specifications; and authorize the City Manager to execute the contract. Staff Person: City Engineer John Leveillee Attachments: SR Matich Contract 8-18-2015 Attachment 1 - Bid Results 13. Professional Services Agreement with Buxton for Retail Analysis and Related Services Recommended Action: It is recommended that the Commissioners of the Hesperia Community Development Commission (HCDC) approve a sole-source contract in the amount of $150,000 for a three-year Professional Services Agreement (PSA) with The Buxton Company (Buxton) for a retail analysis, retailer matching, access to their on-line database, and marketing services. Staff Person: Economic Development Director Steve Lantsberger City of Hesperia Page 7 Printed on 8/12/2015 City Council Meeting Agenda August 18, 2015 Attachments: SR Buxton Contract 8-18-2015 Attachment 1 - Buxton Proposal COUNCIL COMMITTEE REPORTS AND COMMENTS The Council may report on their activities as appointed representatives of the City on various Boards and Committees and/or may make comments of general interest or report on their activities as a representative of the City. CITY MANAGER/CITY ATTORNEY/STAFF REPORTS The City Manager, City Attorney or staff may make announcements or reports concerning items of interest to the Council and the public. ADJOURNMENT I, Melinda Sayre-Castro, City Clerk of the City of Hesperia, California do hereby certify that I caused to be posted the foregoing agenda on Wednesday, August 12, 2015 at 5:30 p.m. pursuant to California Government Code §54954.2. _____________________________ Melinda Sayre-Castro, City Clerk Documents produced by the City and distributed less than 72 hours prior to the meeting regarding items on the agenda will be made available in the City Clerk's Office during normal business hours. ANNUAL MEETING AGENDA HESPERIA PUBLIC FINANCE AUTHORITY As a courtesy, please silence your cell phones, pagers, and other electronic devices while the meeting is in session. Thank you. Prior to action of the Board of Directors, any member of the audience will have the opportunity to address the legislative body on any item listed on the agenda, including those on the Consent Calendar. PLEASE SUBMIT A COMMENT CARD TO THE CITY CLERK. CALL TO ORDER - Meeting to convene immediately following the Council Meeting Roll Call Mayor Eric Schmidt Mayor Pro Tem Bill Holland Council Member Russell Blewett Council Member Mike Leonard Council Member Paul Russ PUBLIC COMMENTS City of Hesperia Page 8 Printed on 8/12/2015 City Council Meeting Agenda August 18, 2015 Please complete a “Comment Card” and give it to the City Clerk. Comments are limited to three (3) minutes per individual. State your name for the record before making your presentation. Disclosure of your address is optional, but very helpful for the follow-up process. Under the provisions of the Brown Act, the Council is prohibited from taking action on oral requests. However, Council/Agency/Authority/Commission/Board Members may respond briefly or refer the communication to staff. The Council/Agency/Authority/Commission/Board may also request the City Clerk to calendar an item related to your communication at a future meeting. CONSENT CALENDAR 1. Consideration of the Draft Minutes from the Authority Annual Meeting held August 19, 2014 Recommended Action: It is recommended that the Board of Directors approve the Draft Minutes of the Authority Annual Meeting held August 19, 2014. Staff Person: City Clerk Melinda Sayre-Castro Attachments: Draft HPFA Min 2014-08-19 ADJOURNMENT I, Melinda Sayre-Castro, City Clerk of the City of Hesperia, California do hereby certify that I caused to be posted the foregoing agenda on Wednesday, August 12, 2015 at 5:30 p.m. pursuant to California Government Code §54954.2. _____________________________ Melinda Sayre-Castro, City Clerk Documents produced by the City and distributed less than 72 hours prior to the meeting regarding items on the agenda will be made available in the City Clerk's Office during normal business hours. ANNUAL MEETING AGENDA HESPERIA PUBLIC FACILITIES CORPORATION As a courtesy, please silence your cell phones, pagers, and other electronic devices while the meeting is in session. Thank you. Prior to action of the Board of Directors, any member of the audience will have the opportunity to address the legislative body on any item listed on the agenda, including those on the Consent Calendar. PLEASE SUBMIT A COMMENT CARD TO THE CITY CLERK. CALL TO ORDER - Meeting to convene immediately following the Council Meeting Roll Call Mayor Eric Schmidt Mayor Pro Tem Bill Holland City of Hesperia Page 9 Printed on 8/12/2015 City Council Meeting Agenda August 18, 2015 Council Member Russell Blewett Council Member Mike Leonard Council Member Paul Russ PUBLIC COMMENTS Please complete a “Comment Card” and give it to the City Clerk. Comments are limited to three (3) minutes per individual. State your name for the record before making your presentation. Disclosure of your address is optional, but very helpful for the follow-up process. Under the provisions of the Brown Act, the Council is prohibited from taking action on oral requests. However, Council/Agency/Authority/Commission/Board Members may respond briefly or refer the communication to staff. The Council/Agency/Authority/Commission/Board may also request the City Clerk to calendar an item related to your communication at a future meeting. CONSENT CALENDAR 1. Consideration of the Draft Minutes of the Corporation Annual Meeting held August 19, 2014. Recommended Action: It is recommended that the Board of Directors approve the Draft Minutes from the Annual Meeting held August 19, 2014. Staff Person: City Clerk Melinda Sayre-Castro Attachments: Draft HPFC Min 2014-08-19 ADJOURNMENT I, Melinda Sayre-Castro, City Clerk of the City of Hesperia, California do hereby certify that I caused to be posted the foregoing agenda on Wednesday, August 12, 2015 at 5:30 p.m. pursuant to California Government Code §54954.2. _____________________________ Melinda Sayre-Castro, City Clerk Documents produced by the City and distributed less than 72 hours prior to the meeting regarding items on the agenda will be made available in the City Clerk's Office during normal business hours. City of Hesperia Page 10 Printed on 8/12/2015